1. Parents’ Association Senior School Annual General Meeting 22 October 2013 Marie Williams Chairperson

2. Agenda Minutes of AGM 2012 Chairperson’s Report Treasurer’s Report Principal’s Report Board of Management Report New Executive Committee Members AOB Refreshments

3. Parents’ Association Senior School Chairperson’s Report

4. Role of the Parents Association Education Act... Education Act... - To advise the Principal or the Board on matters relating to the school - To adopt a programme of activities which will promote the involvement of parents in the operation of the school, in consultation with the Principal.

5. Parents Association Parents Association Parents Association –24 class representatives –2 Representatives from BOM –Each serves a three term year –School Principal Officers 2012/2013 Officers 2012/2013 –Chairperson : Marie Williams –Vice Chairperson: Sandra Conroy –Secretary: Orla Clancy –Treasurer: Traolach O’Sullivan Meetings Meetings –Once per month on a Tuesday Evening 19:30 to approx. 21:00 –Side meetings for subcommittees –Assist in organising and running of Events

6. Activities since last AGM 1st Year Parents' Night: 16 September Opportunity for First Year Parents to hear from Ms Barrett items pertinent to first years and ask any questions they may have. Reception afterwards is organised by the PA – opportunity for parents to mingle and meet others parents from daughters’ class : 17 May Sixth Year Graduation Mass: 17 May The girls and their parents/guardians attended Mass at the University Church and then returned to the school for a graduation ceremony followed by a reception organized by the Parents Association. Pre Debs Reception: 08 Oct The PA hosts a pre-debs reception from 6-7.30 for the girls, their partner and parents/guardians before the girls looking stunning, headed off to the Shelbourne.

7. Activities since last AGM Social Events: - May 2013 : Gillian O’Brien - Headstrong “Supporting Young People’s Mental Health” - May 2013: Guided Walk by Cultural Tourism Ireland. 49 Parents and Girls attended. - PA reps from each year organised social events for their year. Enterprise Awards Judging The Enterprise Awards is an annual competition for 1 st, 2nd year and TY Business Students where they set up and run a mini business. The winners of the school awards go forward to represent Loreto College at the Regional finals and hopefully the all Ireland finals.

8. Activities since last AGM GreenScene Parents Association, Newsletter was published twice last year and included Parents reports of their daughters involvement in such varied events as the Kenya trip, Maytime Music, Model United Nations, The Enterprise and Gaisce awards, Careers night. Examples of Gallery standard Art was Showcased, Centrespreads of Debs night Parents provided reports on the various guest speakers,, entertaining memorable stories from families hosting overseas visiting students, a family walk to the Hell Fire club, the biography of a Past pupil, and pitch and court side reports from enthusiastic parents. All input from Parents is most welcome and makes the Newsletter a wonderful informative memento. All input from Parents is most welcome and makes the Newsletter a wonderful informative memento.

9. Activities since last AGM DVD The Parents Association organised the production of a "School Memories DVD" - which shows treasured memories of the student's time in Loreto on the Green. The Parents Association organised the production of a "School Memories DVD" - which shows treasured memories of the student's time in Loreto on the Green. The 6th year students are actively involved in the production of the DVD and a parent from the Parents Association Committee liaises with 6th year representatives and the project manager from Media Concepts to bring about a DVD that is professionally produced to a very high standard. The 6th year students are actively involved in the production of the DVD and a parent from the Parents Association Committee liaises with 6th year representatives and the project manager from Media Concepts to bring about a DVD that is professionally produced to a very high standard. Website & Email Communications We spent some time looking at the PA section on the school website. We plan to update the look, to extend the set of information and links for parents and to advise and report on parents evenings and talks. We hope to see these changes incorporated into the new school website in the coming month or so. We have been using E-Mails to communicate with parents. Thanks to the school for providing us an updated listing each Sept.

10. Activities since last AGM Uniform and Schoolbook Sale Second hand books are sold and proceeds go back to the girls - if their names are in the books. Secondhand uniforms, in good condition, are also sold and proceeds go to charity. This year we gave back approx. 1600 euro to the girls and 1500 Euro to charity.

11. Activities since last AGM Career Night: Nov 20th Parents and Past Pupils share information with the senior girls about their job, career path, experiences to date. Thank you to all the parents who volunteered their time

12. Activities since last AGM Website & Email Communications Website & Email Communications - Last year we spent some time looking at the PA section on the school website. We now have our own news section, where we post regular updates on activities of the association, updates from our monthly meetings, and details of events run by PA. - Last year we spent some time looking at the PA section on the school website. We now have our own news section, where we post regular updates on activities of the association, updates from our monthly meetings, and details of events run by PA. - In addition, we provide a list of the parent rep for each class, a links section where we provide links to useful resources for parents and we also have online archived copies of Greenscene the PA Newsletter. If you are new to the school you may find it useful to peruse some of our previous issues. - In addition, we provide a list of the parent rep for each class, a links section where we provide links to useful resources for parents and we also have online archived copies of Greenscene the PA Newsletter. If you are new to the school you may find it useful to peruse some of our previous issues. - We use a mix of emails and texts to communicate with the parents group. We use the email address and mobile number that is provided to the school. Suggest contacting your class rep to ensure your information is correct.

13. Parents’ Association Senior School Treasurer’s Report

14. Loreto College Parents' Association Income and Expenditure Year ended 31 August 201 3 12 months 20132012 €€ Income Subscriptions 10,57512,340 DVD 0 0 10,575 12,340 Expenditure AGM 487 482 Career Night 4580 Pre Debs 1,262 2,170 Graduation 1,4590 Communications 1,9391,282 DVD 3,4454,860 Insurance 220 Sundries 553654 Bank Charges 5341 Parents' Events 830 0 1st year Reception 224 285 10,930 9,994 Surplus/ Deficit for year -3552,346 Closing bank balance 4,3444,699

15. Parents’ Association Senior School Principal’s Report

16. Parents’ Association Senior School Board of Management Report

17. Consists of eight board members. Board of Management Four trustee members are nominated by the Patron. Two members are elected by parents. Two members are elected by teaching staff.

18. Board of Management Membership 2010-2013 Trustees - Sr Eileen Randles - Chairperson Ms. Catherine-Ann Dooley Mr. Gus Mulligan Mr. Bryan Smyth Parents - Mr. Owen Sorensen (Outgoing) Ms. Anne-Marie Taylor (Outgoing) Teachers - Ms. Sandra Moran Ms. Ann Marie Smith

19. It shall be the duty of a board to manage the school on behalf of the patron and for the benefit of the students and their parents... upholding the characteristic spirit of the school Board of Management Function Function According to the Education Act:

20. The Board of Management places the best interests of the students at the centre of its decisions and policies. Relationships, structures and systems are constantly evaluated against this core value. According to The Loreto Education Trust: Board of Management Function Function

21. Six meetings per year plus finance subcommittee meetings Training sessions for board members Board of Management Meetings

22. Continuous review of progress in relation to school ethos & core values Board of Management Responsibilities School finances (including fees) Policy review Confidential issues relating to school matters School development options

23. Two new parent members have been elected to the Board. Barry McKimm Marie Williams Board of Management 2013 - 2016

24. Parents’ Association Senior School New Committee Members

25. PA Reps 2013 - 2014 NameClassNameClass Maria Campbell 1B Luke Lacey 4B Anne McCluskey 1G Maria O’Callaghan 4G Deirdre Fagan 1M Eimer Taylor 4M Maurice Carey 1T Niamh Morgan 4T Orla Madden2B Maura O’Reilly5B Joan O’Hare2G Una O’Brien5G Traolach O’Sullivan2M Sandra Conroy5M Orla Clancy2T Shirley O’Rourke 5T Christine Jones 3B Yvonne Kelly 6B Sean Brennan 3G Nora O’Sullivan 6G Kathleen Soden O’Brien 3M Teresa Minnock 6M Norma Linehan3T Margaret Conroy Cleere 6T Barry McKimmBOMTriona BarrettPrincipal Marie WilliamsBOM

26. PA RETIRING Class Reps NameClass Eamon Hughes 3B Noel Lynch 3G Nuala O’Reilly 3M Siobhan Comerford 3T Marianne Flood 6B Marie Williams 6G Geraldine Keartland 6M Mary Ryan Kelly 6T Owen Sorensen BOM Anne-Marie Taylor BOM

27. Thank You from PA On behalf of the PA for all the support during the year: On behalf of the PA for all the support during the year: Ms Barrett Aideen Reddy Birgit Slevin Teresa Rodgers Jim Deegan Rosemary Howe

28. Parents’ Association Senior School Questions/ Comments