1. Internal Audit of Procurement Organisation Review TIMELINE TOPIC GROUP 17 th February 2009

2. WHAT AUDIT WANT To know objectives risks controls system

3. How we get it Published documents Vision Policy Strategy Procedures Flow charts Organisation

4. TRANSFORMING THE PROCUREMENT VISION FEBRUARY 2008 – paper to SMB Proposed: Detailed review into the Council’s Procurement Organisation By Head of Procurement in response to drivers

5. BRIEF 21 APRIL 2008 Set out 4 stages and timescales Roles and Responsibilities Review Plan

6. REVIEW BOARD 19 th May – NOT People cost reduction but to identify a structure and approach that will reduce costs by focus on procurement of strategic services and automating routine procurements. 1 st July, 14 th August, 10 th September, 21 st October – reviewed progress

7. ENV CSF ACS ENVIRONMENT 21 MAY ACS 4 JUNE CSF 9 JUNE Established processes within departments

8. EXTERNAL ADVISOR SBV Ltd With Lead Officer, review Manager and Critical friend plus SPG managers Peter Howarth 2 JULY Meeting Method vision and drivers LAA’s, SME’s,3 rd sector, voluntary sector VFM, Technology, process, Contract mgt and mobilisation

9. EXTERNAL ADVISOR World class procurement outcomes Kraljik model of Supply Management Category manager Local economy Leading Edge Difficult procurements e.g. LEP Savings Measurement

10. Procurement Review Meeting 16 July Ramada Hotel Hatfield Ian Williams, Mark Housden, Paul Drake, Peter Howarth, Peter Maguire Who is the customer of procurement activity? Value, influences, best in class, solutions Benefits realisation

11. SBV Report August 2008 Transforming the procurement vision – draft report Summary and Outcomes Review of SMB presentation “Transforming the procurement vision”. Confirmed approach, methodology and Objectives were reasonable and to make recommendations for improvement.

12. VISITS/PHONE/E-MAIL Buckinghamshire County Council Computacenter Essex County Council Kent County Council Hampshire County Council Norfolk County Council Oxfordshire County Council Surrey County Council

13. PROCUREMENT ORGANISATION REVIEW WORKSHOP 15th October 2008 Examined procurement models Decided next steps for the review

14. Contract Managers Workshop 9 th December 2008 Initial workshop Creation of a virtual team How to upskill the workforce

15. RESOURCES BOARD REPORT 11 th December 2008 Paper taken to all service boards as part of consultation process prior to submission to SMB. Recommended options for the future organisation of procurement.

16. RESOURCES BOARD 11 th December 2008 - Lead Officer outlined paper on current and future procurement organisation. TOR of Commissioning and Major Procurement Board Board endorsed proposals set out in paper.

17. Report to SMB 15 th December 2008 SMB AGREED Commissioning and Major Procurement Board be formed Contract management network be formed Strategic core responsibilities as set out Adopt a virtual teams approach

18. REPORTED THROUGHOUT TO CORPORATE PROCUREMENT BOARD 9 th January 2008 ref paper to SMB 9th April 2008 Strategic procurement group Vision 31 July Procurement governance RAG 22 nd October Update on Review and workshop summary 7th January 2009 Last meeting of old board outlined Major Procurement Board

19. IMPLEMENTATION OPTION 3 STRUCTURE STRATEGIC CORE PLUS CATEGORY MANAGEMENT AND CO-ORDINATION ROLE Meet departmental reps to agree structure Identify skills gaps Commissioning and Major procurement Board Quantify benefits to HCC

20. IMPLEMENTATION Implement change in Focus Form a contract managers Network Implement SPG Core responsibilities Implement Virtual teams Services for Schools