1. Mitigation Plan for Four New Jersey Counties Critical Facilities prepared for: Camden, Cumberland, Gloucester, and Salem Counties prepared by: Stuart Wallace, LLC March 11-12, 2015

2. Critical Facilities Stuart Wallace, CFM  Since 1980:  Landscape Architect  Civil Engineer  Comprehensive Land Use Planner (AICP)  Since 1999:  Emergency Management Planning & Training Consultant  Certified Floodplain Manager (CFM)  Since 2014:  Stuart Wallace, LLC 2

3. Critical Facilities Stuart Wallace, CFM  Consultant Lead for FEMA HMP guidance & training  Coordinated reviews of 100s of HMPs for FEMA Regions  Managed projects resulting in dozens of approved HMPs 3

4.  Clarify contents of NJ4 HMP  Provide support for implementing risk reduction measures Critical Facilities Workshop Purpose 4

5.  Critical facilities (CFs) are prime candidates for mitigation due to important functions staged prior to, during, and after emergencies  Substantial effort was spent to identify and address hazard-related issues affecting existing CFs during the NJ4 HMP planning project  All NJ4 HMP Appendices include Mitigation Measure 2 committing jurisdictions to prioritize and evaluate CFs Critical Facilities Workshop Context 5

6.  Definitions  CF Inventories  CF Hazard Exposure Assessment  CF Evaluation Data Acquisition  CF Evaluation Data Compilation and Access  CF Evaluation Data Use  Resources What are your expectations for this session? Critical Facilities Discussion Topics Outline 6

7. Definitions Critical Facilities 7

8. Definitions CI/KR vs. Critical Facilities  In 2003, President Bush signed HSPD – 7 identifying six Critical Infrastructure (CI) sectors: Information technology Information technology Telecommunications Telecommunications Chemical Chemical Transportation systems Transportation systems Emergency services Emergency services Postal and shipping Postal and shipping  HSPD-7 also identified Key Resources (KR) including dams, government facilities, and commercial facilities 8

9. Definitions CI/KR vs. Critical Facilities (cont’d)  The US DHS and the NJ OHS&P Critical Infrastructure Bureau work to protect and harden CI/KR of national, regional, and state significance  The NJ HMP, consistent with DMA 2000 IFR Requirements, addresses CFs at the county and municipal level that are not typically addressed in the federal and state CI/KR protection programs 9

10. Definitions Critical Facilities  FEMA’s Public Assistance Policy Digest considers a facility “critical” if damages to that structure (such as flooding or impacts from other hazards) would present an immediate threat to life, public health, and safety  Examples include emergency shelters, hospitals, and utility generating plants 10

11. Definitions Critical Facilities (continued)  A broader range of CFs were included in the NJ4 HMP including: Municipal administrative offices Municipal administrative offices Emergency operation centers (EOCs) Emergency operation centers (EOCs) Data storage centers Data storage centers Fire protection and emergency medical services facilities Fire protection and emergency medical services facilities Police facilities Police facilities Schools and day care centers Schools and day care centers Emergency shelters Emergency shelters 11

12. Definitions Critical Facilities (continued)  CFs included in the NJ4 HMP also included: Emergency medical care facilities that provide direct patient care and housing for elderly Emergency medical care facilities that provide direct patient care and housing for elderly Flood-control or storm-protection infrastructure Flood-control or storm-protection infrastructure Publicly owned utility facilities for: Publicly owned utility facilities for: CommunicationsCommunications Electric power-generationElectric power-generation WaterWater Sewer and wastewaterSewer and wastewater 12

13. Critical Facility Inventories Critical Facilities 13

14. Critical Facility Inventories Initial Critical Facility Lists  Initial CF lists were developed using data accessed from the New Jersey Geographic Information Network (NJGIN) website.  This site includes what NJ considers “critical and essential facilities” data for fire stations, health care, and law enforcement as well as some schools and other community facilities 14

15. Critical Facility Inventories Working Group Input  The raw CF data was segregated for each participating municipality and reviewed during Work Sessions in the summer and fall of 2014 15

16. Critical Facility Inventories Working Group Input  For each CF, key characteristics were confirmed, revised, or identified with Working Group input: Name Name Address Address Use as shelter Use as shelter Availability of adequate back-up emergency power (permanent generator or generator hook-up) Availability of adequate back-up emergency power (permanent generator or generator hook-up) Known hazard issues (e.g., flooding) Known hazard issues (e.g., flooding) Unusual conditions Unusual conditions 16

17. Critical Facility Inventories Working Group Input  As part of revising and updating the CF list, each site was assigned: A unique number A unique number Type and subtype reflecting ownership (e.g., public versus private) and use Type and subtype reflecting ownership (e.g., public versus private) and use  In addition, County and State CFs included in the original data were culled from the Municipal Lists 17

18. Critical Facility Inventories Critical Facility Inventory  The resulting inventory was reviewed and approved by the Working Groups 18

19. Critical Facility Hazard Exposure Assessment Critical Facilities 19

20. Critical Facility Hazard Exposure Assessment Geocoded Locations Critical facilities for each municipality inventoried and mapped using GIS geocoded locations for addresses confirmed by Working Groups Example shows geocoded CF locations per addresses 20

21. Critical Facility Hazard Exposure Assessment Manual Adjustments CF locations manually adjusted using ArcGIS Online to establish coordinates for identified CF structures Example shows manually adjusted CF locations for municipal buildings 21

22. Critical Facility Hazard Exposure Assessment Manual Adjustments CF locations manually established for CF utility infrastructure and other identified assets (e.g., parking lots serving as emergency staging areas) Example shows manually adjusted CF location for municipal waste water treatment plant 22

23. Critical Facility Hazard Exposure Assessment Hazard Exposure Assessment CF locations compared with geospecific hazard zones for each jurisdiction Example shown is CF locations relative to FIRM flood zones and areas of potential increased inundation. 23

24. Critical Facility Hazard Exposure Assessment Hazard Exposure Assessment  The results were tabulated and incorporated as part of the NJ4 HMP Appendices 24

25. CF Evaluation Data Acquisition Critical Facilities 25

26. CF Evaluation Data Acquisition CF Evaluation Process Overview  Hazard exposure assessment results are the basis for acquiring more information about CFs to determine whether specific mitigation measures are necessary or appropriate.  Each participating jurisdiction has included Mitigation Measure 2 in their Appendix: Prioritize critical facilities and complete site and facility evaluations to identify vulnerabilities and potential mitigation measures 26

27. CF Evaluation Data Acquisition CF Evaluation Process Overview  The results of the Critical Facility Hazard Exposure Assessment at the municipal level are included in each Appendix  These results indicate which specific critical facilities are potentially exposed to the relevant spatially defined hazards for each jurisdiction  For natural hazards without distinct spatial zones, e.g., Earthquake, High Wind, and Severe Weather – Winter, it is assumed exposure is essentially equal for the entire region, potentially affecting all CFs 27

28. CF Evaluation Data Acquisition CF Evaluation Process Overview  CF evaluations are planned to quickly identify weaknesses relative to hazard impacts  During CF evaluations, differences due to factors such as type of construction materials, age of the structures, or applicable codes when construction occurred are taken into account  Any potential weaknesses, issues, or areas of concerns are then examined further to see if additional mitigation measures are needed as part of on-going plan maintenance and update procedures 28

29. CF Evaluation Data Acquisition CF Evaluation Timeline  Relate completion and periodic reporting of CF evaluations to annual plan maintenance cycles (See Monitoring, Evaluation, and Updates Workshop and Webinars)  Allow time / flexibility to follow-up evaluations with potential issue(s) (e.g., identify appropriate mitigation), before starting next evaluation  There is no ultimate deadline – if the list is longer than can be reasonably completed in the next five year cycle, there is no regulatory deadline but progress should be demonstrated 29

30. CF Evaluation Data Acquisition CF Evaluation Priorities  Review CF inventory and hazard exposure assessment results to establish priorities for CF evaluations Priorities per type of use Priorities per type of use Priorities per hazard characteristics (See HIRA Workshop and Webinars) Priorities per hazard characteristics (See HIRA Workshop and Webinars) Note: Larger communities may have multiple departments with CFs. Each department should set priorities and follow-through with CF evaluations. 30

31. CF Evaluation Data Acquisition Background Research  Research conducted prior prior to visiting location  CF Hazard Exposure Assessment results  Construction documents / Building permits  Flood, storm surge, dam inundation study results, e.g., BFE, storm surge depths  Survey monuments (in vicinity)  Damage histories / Insurance claims  Owner / Operator 31

32.  Create record for future funding options  Create record for next in line or multiple uses  Use digital camera or smartphone for upload  Coverage structure or facility per guidance CF Evaluation Data Acquisition Photographs 32

33. CF Evaluation Data Acquisition General Asset Attributes  Structure / Construction type  Age / General condition  Square footage  First floor elevations (to compare with BFEs)  Building replacement value  Building contents description and value  Facility operations cost 33

34. CF Evaluation Data Acquisition Non-Geospecific Hazards  Earthquake Unreinforced masonry Unreinforced masonry Visible cracks Visible cracks Unsecured overhead equipment Unsecured overhead equipment  High Wind / Severe Winter Weather Visible roof wear or damage (exterior) Visible roof wear or damage (exterior) Possible roof leaks (interior) Possible roof leaks (interior) Window / Door details (glazing, hinges) Window / Door details (glazing, hinges) 34

35. CF Evaluation Data Acquisition Geospecific Hazards  Dam, Flood, Levee, Storm Surge Construction materials (damage versus cleanup issues) Construction materials (damage versus cleanup issues) Records, materials, equipment (e.g., HVAC, electrical) stored / located below potential water depths (measured versus estimated) Records, materials, equipment (e.g., HVAC, electrical) stored / located below potential water depths (measured versus estimated) Site and facility access issues Site and facility access issues 35

36. CF Evaluation Data Acquisition Geospecific Hazards  Wildfire Construction materials (shingles, window screens) Construction materials (shingles, window screens) Proximity of fuel / Site and facility maintenance Proximity of fuel / Site and facility maintenance Fire suppression / Fire fighting support Fire suppression / Fire fighting support 36

37. CF Evaluation Data Acquisition CF Evaluation Follow-up  CFs with no apparent issues Record for periodic plan maintenance reporting and future plan updates Record for periodic plan maintenance reporting and future plan updates Revisit on cycle based on CF Evaluation Timeline Revisit on cycle based on CF Evaluation Timeline 37

38. CF Evaluation Data Acquisition CF Evaluation Follow-up  CFs with visible damage or potential issues Identify Next Step(s) and add to Mitigation Measures for implementation as part of regular plan maintenance activities Identify Next Step(s) and add to Mitigation Measures for implementation as part of regular plan maintenance activities Structural issues – requires resources with construction and/or engineering expertise Structural issues – requires resources with construction and/or engineering expertise Inundation issues – requires confirmation of potential inundation depths and appropriate follow-up actions (e.g., relocating / elevating HVAC equipment, floodproofing options, Inundation issues – requires confirmation of potential inundation depths and appropriate follow-up actions (e.g., relocating / elevating HVAC equipment, floodproofing options, 38

39. CF Evaluation Data Compilation and Access Critical Facilities 39

40. CF Evaluation Data Compilation and Access Shared Responsibilities  Preceding identifies basic issues related to: What? What? How? How?  Still need to identify: Who? Who? When? When? 40

41. CF Evaluation Data Compilation and Access Shared Responsibilities  Acquisition - Best accomplished by the end user and/or owner/operator at local level As part of established regular inspections or evaluations As part of established regular inspections or evaluations Coordinated with plan maintenance activities including automated compilation /access Coordinated with plan maintenance activities including automated compilation /access  Compilation and Access – Options include: Individual municipalities with GIS / IT capabilities Individual municipalities with GIS / IT capabilities County and regional partners County and regional partners 41

42. CF Evaluation Data Compilation and Access Shared Responsibilities  Who do you think can help with each of these key steps: Facility Owners / Operators Facility Owners / Operators Municipalities Municipalities Counties Counties Other regional partners Other regional partners  Who can be and/or should be “in charge”? 42

43. CF Evaluation Data Use Critical Facilities 43

44. CF Evaluation Data Use Hazard Mitigation Planning  HMPs Identify CFs that are apparently adequately prepared / protected for anticipated hazard events Identify CFs that are apparently adequately prepared / protected for anticipated hazard events Identify mitigation measures for CFs with potential issues as part of plan maintenance process and pursue Next Step(s) Identify mitigation measures for CFs with potential issues as part of plan maintenance process and pursue Next Step(s) 44

45. CF Evaluation Data Use Plan Integration  Plan integration Incorporate information about CFs into EOPs and related emergency management documents (e.g., evacuation plans) Incorporate information about CFs into EOPs and related emergency management documents (e.g., evacuation plans) Incorporate needs into municipal CIPs Incorporate needs into municipal CIPs 45

46. Resources Critical Facilities 46

47. Resources CF Mitigation Measures  NJ4 HMP RHMP Annex B Links to websites re: CI/KR programs Links to websites re: CI/KR programs Links to websites re: more detailed evaluation information Links to websites re: more detailed evaluation information Links to websites with information about mitigation measures identification and implementation for critical facilities Links to websites with information about mitigation measures identification and implementation for critical facilities  NJ4 HMP RHMP Annex F CF Site and Facility Evaluation Form CF Site and Facility Evaluation Form Annex F re: information about mitigation measures identification and implementation for critical facilities Annex F re: information about mitigation measures identification and implementation for critical facilities 47

48. Questions? Stuart Wallace, CFM Stuart Wallace, LLC 304.377.7586 sw@stuartwallace.com