1. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Seminar on Green Public Procurement Bucharest, 30-31 October 2007 Practical Application of GPP Principles and Methods: the Danish Example Karsten Andrup Pedersen Procurement Manager City of Kolding, Denmark

2. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU l Practical examples on how to implement environmental issues into the procurement process: l Purchasing procedures l Practical examples goods l Practical examples services

3. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Organisation Purchasing office Development Team User Groups defined on the basis of Product groups 123 4 567891011 Purchasing officers Environmental office

4. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Framework Agreements Procedure l The Buying Groups are responsible for the product specification l The municipality’s Logistic Services are responsible for the commercial terms l The Environmental Department are responsible for the environmental demands and questions l Selection of companies that are approved to bid are done by the Logistic Department l The evaluation of the tenders are done by the Buying Groups l Environmental evaluation are done by the Environmental Department l The contract are awarded in accordance to the mentioned award criteria

5. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU One – Off Purchases Procedure l Professional experts are responsible for the product specification l The municipality’s Logistic Services are responsible for the commercial terms l The Environmental Department are responsible for the environmental demands and questions l Selection of companies that are approved to bid are done by the Logistic Department l The evaluation of the tenders are done by the Buying Groups l Environmental evaluation are done by the Environmental Department l The contract are awarded in accordance to the mentioned criteria

6. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU l this call for tender environmental criteria weighed 10% l Criteria are divided into two equal parts; environmental profile criteria and energy efficiency criteria with each 5% weight l For evaluation of energy efficiency the suppliers must give information on energy consumption during use, stand-by and auto-off for each individual copier l For evaluation of environmental profile the suppliers must answer an environmental questionnaire for each individual copier Multifunctional Copiers and Printers

7. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Multifunctional Copiers and Printers Assessment of Energy Efficiency: l Bids were given for both low performance and high performance copiers l Energy consumption during a year is calculated for each copier with the assumption, that the copiers are in active use 5 hours pr. day, in stand-by 2 hours pr. day and in auto-off 17 hours pr. day l The individual supplier’s low performance and high performance copiers energy consumption is compared

8. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Multifunctional Copiers and Printers Calculation of points for Energy Efficiency: l The point used in awarding the contract is calculated as an average of part points l Part points are given for both low performance, high performance copiers and for average energy consumption for all copiers in the bid l The supplier which copier has the lowest energy consumption gets maximum points l Points are reduced relatively for each 10% deviation to lowest energy consumption

9. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU PointsPart Point - Low Part Point - High Part Point - Average Award Point Supplier A3454 Supplier B2443,3 Supplier C1221,7 Supplier D0,51,5 1,2 Supplier E0,54,5 3,2 Supplier F1553,7 Supplier G5223 Multifunctional Copiers and Printers

10. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Evaluation of Environmental Profile: l The questions in the environmental questionnaire can be answered by yes or no l An yes-answer indicates an environmental positive performance l The numbers of yes’ is counted and calculated into points l If yes to every question the supplier gets maximum point l Point are reduced relatively to the numbers of yes’ by using the following function: Point = (number of Yes/number of Questions)*Max points Multifunctional Copiers and Printers

11. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Points EnvironmentEnergyTotal Supplier A4,84,0 8,8 Supplier B4,83,38,2 Supplier C4,81,76,5 Supplier D5,01,26,2 Supplier E4,73,27,9 Supplier F5,03,78,7 Supplier G4,73,07,7 Multifunctional Copiers and Printers

12. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Multifunctional Copiers and Printers Supplier A Supplier B Supplier C Supplier D Economy (50%) 49464250 Quality (15%) 981011 Technology (15%) 50158 Environment (10%) 6,56,28,17,7 Delivery Terms (5%) 5555 Functionality (5%) 3341 Total77,568,2 84,1 82,7

13. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Environmental questionnaire Minimum Requests: l Copiers and printers must be easy to disassemble to ensure reusability l Copiers and printers must have energy saving devices l Copiers and printers must be equipped with a duplex function l Copiers and printers must be equipped with an ozone filter

14. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Environmental questionnaire Criteria regarding the production phase: l Are used plastic parts without lead and cadmium? l Are electronic part produced without use of ozone depleting substances? l Are used flame retardants of another type than brominated organic compounds? l If batteries are used, is the concentration of heavy metals lower than l : Lead 15ppm Cadmium 10ppm Mercury 10ppm?

15. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Criteria regarding the use phase: l Can eco-labelled papers be used in the copiers and printers? l Is the concentration of airborne dust less than 0,15 mg/m3 l Is the energy consumption during printing less than 3W? l Is the noise level during use less than 55dB(A)? Environmental questionnaire

16. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Criteria regarding disposal: l Can every part of the product be reused or recycled? l Can used copiers and printers be returned? Criteria regarding packages: l If cardboards are used as packages is the content of reused cardboard then higher than 80%? l Printing ink on the packages are without heavy metal containing products? Environmental questionnaire

17. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Award criterias for a Residential Home for elderly people Management of an Residential Home: l To ensure that the management is done as sustainable as possible, the call for tender includes demands an questions on: –Social clauses –Environmental Requests –An Environmental Questionnaire l Weighting of Criteria: –Tender sum 50% –Service25% –Organising resources 15% –Quality5% –Environment 5%

18. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU

19. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Waste management: Are waste sorted in fractions for reuse? Energy and water consumption: Are the consumption monitored on a monthly basis? Are light bulbs energy saving ones? Purchasing Procedures: Do purchases have environmental focus? Office supply: Are the least energy consuming items purchased? Kitchen: Is the management done with focus on energy- and water consumption, and organic food? Cleaning and Laundry: Does the used agents comply to Eco-label criteria?

20. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU SupplierSum of YesPoint Score A173,3 B163,1 C214,0 D203,9 Maximum265

21. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU CriteriaSupplier ASupplier BSupplier CSupplier D Economy (50%)50454740 Service (25%)23222521 Resources (15%)12101514 Quality (5%)5453 Environment (5%)3,33,143,9 Total93,384,196,081,9

22. © OECD A joint initiative of the OECD and the European Union, principally financed by the EU Kape@Kolding.dk