1. VOCABULARIES A data management presentation

2. Data management best practices Inventory of resources/datasets – Database level or series of datasets/collections in dbases Archived – Standardized format & schema – Standards and vocabulary – QC procedures – tests and tools Discoverable – metadata Accessible Restrictions; rights and rights holder 2

3. Presentation Overview 1.What are controlled vocabularies and why are they needed? 2.How do you create a vocabulary? 3.Which fields in the OBIS Schema would benefit from standardization? 4.How can OBIS and the OBIS community contribute to vocabulary activities? 3

4. What are controlled vocabularies & why are they needed? A controlled vocabulary is a collection of terms that are: Accepted: The term must adhere to community practices. Defined: The terms are precisely characterized. Typically, this means the terms have rigorous definitions. Managed: In general, there will be a body of experts that create and maintain the controlled vocabulary. The controlled vocabulary maintenance will involve periodic review, addition of new terms, modification of terms, and occasionally deprecation of terms. Persistent: Once created the terms should never be deleted and modification should be avoided / kept to a minimum maybe to make a definition clearer but never narrower. Source: https://marinemetadata.org/guides/vocabs/vocdefhttps://marinemetadata.org/guides/vocabs/vocdef 4

5. What are controlled vocabularies & why are they needed? Controlled vocabularies provide these abilities by: establishing the permissible terms to be used maintaining the proper and agreed-upon spelling of the terms clarifying terms for those who are new to the community eliminating the use of arbitrary terms that can cause inconsistencies and confusion Source: https://marinemetadata.org/guides/vocabs/vocdefhttps://marinemetadata.org/guides/vocabs/vocdef 5

6. IODE GE-BICH: Group of Experts on Biological and Chemical Data Management & Exchange Practices. WoRMS did not exist! 6

7. Plan A https://sites.google.com/site/gebichwiki/vocabularies-2/plankton-nets 7

8. The British Oceanographic Data Centre https://www.bodc.ac.uk/data/codes_and_formats/parameter_codes/ 8

9. BODC http://seadatanet.maris2.nl/v_bodc_vocab_v2/welcome.asp 9

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11. Which fields in the OBIS Schema would benefit from standardization? http://rs.tdwg.org/dwc/terms/ Taxon and location terms 11

12. How can OBIS and the OBIS community contribute to vocabulary activities? 12

13. IODE GE-BICH https://sites.google.com/site/gebichwiki/vocabularies-2/plankton-nets 13

14. EMODnet – standardised species attributes vocabulary http://terms.tdwg.org/wiki/MarineSpeciesTraits 14

15. GBIF https://code.google.com/p/darwincore/wiki/DwCTypeVocabulary http://lists.tdwg.org/mailman/listinfo/tdwg-content 15

16. GBIF http://lists.tdwg.org/mailman/listinfo/tdwg-content 16

17. Compile terms & definitions and identify/develop vocabularies Terms for data record fields and for metadata descriptions and for analysis/statistics DwC  Basis of record DwC  Life stages DwC  Gender & Reproductive condition DwC  Sampling protocol; gear, deployment DwC  Dynamic Properties & Keyword pairs DwC  Measurement types Metadata  Cruise numbers; ship names 17

18. Compile terms & definitions and identify/develop vocabularies Terms for data record fields and for metadata descriptions and for analysis/statistics Taxon name… http://www.marinespecies.org/ http://www.marinespecies.org/ Location, Locality, WaterBody http://www.marineregions.org/ http://www.marineregions.org/ 18

19. Require forum for discussion Compile info  discuss  resolve /adopt  promote usage thru OBIS manual 19

20. Photogallery http://www.marinespecies.org/carms/vocabulary.php 20

21. Photogallery http://www.marinespecies.org/carms/vocabulary.php Photo gallery images title description or definition hyperlink to a standard (?) Citation Private/public May be grouped into albums 21

22. Comments? 22

23. Dataset mapping example 23

24. NAFO dataset example ICNAF Summ.Doc. No. 76/VI/28 Tagging Activities Reported by Member Countries for 1975 Identified dataset of interest report in pdf format only, data not digitized Digitized tables and created spreadsheet with data records Reviewed fields and content Is there a vocabulary for tags? Consulted local expert. He provided FAO report which referenced ICES Contacted ICES to see if they had terms in a vocabulary Visited local expert and took pictures of tags. Created photogallery Are location place names in a gazetteer? Have a dbase for Canadian Placenames… Are area definitions in gazetteer? Marineregions.org  NAFO areas (update) Need tool to bulk download MRGIDs and nominal positions Can’t get EXCEL macro to work…need help! Map common names to scientific names (salmon!!!) Map scientific names to LSID DwC fields  Issues – potential for replicate submissions?? Who has the captures? FAO Fisheries Technical Paper No. 190: Materials and methods used in marking experiments in fishery research J. Cons. int. Explor. Mer-1965-A Guide to Fish Marks-87-160 (2). 24

25. NAFO dataset processing questions Original dataset has limited info – common name and general area and place name – is it suitable for OBIS? Who holds the rights? Contact and Rights holder is NAFO not the indiv countries. Should indiv countries be listed as associated parties? What if the institutions no longer exist? Basis of record – human observation – but this is a summary table and not indivi observations Tagging datasets should populate IndividualID field – not suitable for this dataset as series of tags released. IF we find source dataset then can create new resource with release and capture info. SO – where do we indicate that this is a ‘summary or product or …’ Location info How do we reference MarineRegions.org and indicate that the decimal Latitude and Longitude values are ‘fuzzy’? In the metadata under taxonomic extents we can mention that the source dataset contained common names only How do we acknowledge WoRMS? Tags and vocabulary How can we point to the photo gallery or vocabulary list for tags? Add FAO and ICES references to citation section under bibliography 25