1. NASA/Goddard Space Flight Center’s (GSFC)
Procurement Operations Division (POD)
All Hands Meeting
February 2015

2. Agenda 2014 Year in Review Initiatives for 2015
Code 210 Annual Procurement Awards Presentation

3. CY14 Challenges
High volume of work, leading the Agency in number of actions processed
Continued limited hiring authority due to budget constraints
Resolution of claims from 2013 Government shutdown
Preparation for numerous audits, including the HQ Procurement Management Review (PMR), ISO, Office of Inspector General (OIG), and General Accountability Office (GAO)

4. Highlights: Our People
Feedback from NASA HQ, Center Management, requirements organizations, and industry continues to be positive
Code 210 employees recognized for expertise and responsiveness
Procurement represented in numerous Center-level committees and activities
Thank you for your dedication to quality, and for representing the Division so well!
Several of our employees recognized this year through external awards:
Goddard Honor Awards: Karen Smith, Mo Edwards, Laura Freeman, Michele Rook, Nettie Lindon and Monica Allen
NASA Honor Awards: Julie Rivera-Perez, Amy Aqueche, and DDP Facilitators: LaShawn Feimster, Jennifer O’Connell, Forestine Robinson, Monica Allen
Code 200 Awards: Karen Place, Finale Uptegrow, Rhea Frazier, Jeff Flick, Mary Forte, Code 210.M Simplified Acquisition Team: Agnes Smith, Janicea McCree, Odessia Banks, Kathleen Fernandez, Dorothy Baskin, Kristal Kerr

5. Highlights: Our People
Training/Education
Eleven (11) FAC-C certifications issued:
3 at Level I; 3 at Level II; 5 at Level III
One (1) employee completed their Bachelor’s degree
25 employees are currently enrolled in classes through Center education programs such as AIMS (Undergrad and Graduate studies)
19 employees participated in Leadership training (Building Bridges, LDEM C, MVP 2000, NASA First, MLLP, LTI, Road to Mission Success)
10 employees participated in Center-level diversity discussions groups and training: 1in Diversity Dialog Project (DDP), 1in Power and Privilege – Race series, and 5 Managers and 3 employees in Power and Privilege – Disabilities series
Career Progression
11 Contracting Officer warrants were issued (combination of new and upgraded warrants)

6. Highlights: Our People
10 employees serve on Code 200 D&I Committee:
Dawn Fountain – Code 200 Directorate Alternate D&I Rep
Monica Allen – Co-Chair, Women’s Advisory Committee, DDP Facilitator
Naimah Bhuruku – Co-Chair, New and Developing Professionals Advisory Committee
David Boon – Co-Chair, Veterans Advisory Committee
LaShawn Feimster – DDP Facilitator
Cheryl Johnson – African American Advisory Committee
Jennifer O’Connell – DDP Facilitator
Julie Rivera – Co-Chair, Hispanic Advisory Committee
Forestine Robinson – Co-Chair, Women’s Advisory Committee
Karen Smith – Co-Chair, LGBT Advisory Committee

7. Highlights: Workplace Climate Initiatives
Completed Employee Focus Groups in April 2014
Implemented Employee Suggestion Box
Received 28 suggestions to date, successfully implemented15 improvements, and 13 are actively being worked.
Developed Code 210 Annual Awards and “Thank You” Program
Initiated Employee Experience Matrix, to track development needs and assist in workload assignments
Formed Code 210 Climate Advisory Team; Kick-Off meeting on 2/26

8. Highlights: Workplace Climate Initiatives
Climate Advisory Team Membership
Niamah Bhuruki, Code 210.M
Andrea Davis, Code 210.I
Finale Uptegrow, Code 210.I (Wallops)
Michael Levy, Code 210.H
Kelly Lytton, Code 210 (JPSS)
Cedric Mitchener, Code 210.P
Ashley McQueen, Code 210.S
Jason Lou, Code 210.Y
Kathy Thomas, Simplified Acquisitions
Deanna Herschell, Code 210 (SOS)
Camille Thurston, Procurement Manager
Jim Becker, Senior Staff
Pauline Barrett, Procurement Manager

9. Highlights: Our Processes
33 New Templates/Exhibits Developed and Posted on 210 Website including: Additional D&Fs, Sole Source Justifications and Letter RFPs, GFP and Option Exercise Memos, FFP Pricing Exhibits, RFP/DRFP Cover Letters, BPA Checklists, SEB/IET Appointment Memos, GSA Competitive Order RFQ and more).
133 Existing Templates/Exhibits updated and 35 GSFC Clauses/Provisions Updated
Conducted In-House Training on topics such as CPARS, Metadata, Clause Finder, 533 Analysis Process, Prenegotiation/Negotiation Summaries, and Price Reasonableness for Simplified Acquisitions
Revised Review and Approval Matrix to consolidate/eliminate certain review levels
Implemented In-House IAO SB Training Program and began roll-out across Division
Developed and implemented comprehensive IAO SEB Review Process
Developed Customer Feedback Tool to be rolled out in CY15
Developed Code 210 Dashboard and began Monthly Reviews with Individual Office’s Management Team

10. POD Procurement Obligations FY 2004 – FY 2014
* GSFC/HQ documents minus bank cards and outside buying (PGrps beginning with G* and H*, not GSFC/HQ Plant/Money obligated by NSSC, etc)
Source: BOBJ Report PRRPT7 – FY

11. FY14 Total Actions Completed
(not including TO/DO in TOMS)
Doc Type
New Awards
Mods
Total
Contracts 69
2,165
2,234
Grants 64
IAA
241
627
868
All Others (POs/DOs/BPAs & Calls)
2,268
2,228
4,496
Source: FPDS-NG for Reportable Actions; PRISM for Non-Reportable Actions

12. FY14 Total Actions Completed
(not including TO/DO in TOMS)
Contracts
All Other Actions (BPA, PO, TO/DO/Calls, IAA, Grants)
Totals
New Awards 69
2,509
2,578
Mods
2,165
2,919
5,084
Source: FPDS-NG for Reportable Actions; PRISM for Non-Reportable Actions

13. CY14 Source Evaluation Boards Completed
NASA’s Balloon Program $186M
Program Analysis & Control $296M
Flight Dynamics Services $180M
WFF Engineering Services $46M
Hydrospheric & Biospheric Services $210M
Financial Audit & Information Management
$15M
WFF Aircraft Maintenance & Operations $95M
Wallops Institutional Support Contract $257M
Environmental Test & Integration Services $250M
WFF Construction Services $42M

14. Other Major Contract Awards
OIG Financial Audit Services
Program Cost and Schedule Assessments
Payment Recapture Audit Services
United Kingdom Infrared Telescope Operation Services
Asteroid Redirect Mission Contracts
Contracts providing support for the in-house NICER instrument, part of the Explorers Program
Three study contracts in support of the SSCO robotic arm for the RESTORE mission.

15. Major Non-Competitive Accomplishments
Awarded the Spacecraft and PI Instrument Contracts in support of the TESS Mission.
Awarded new contract for Operation of the Infrared Telescope Facility located at the University of Hawaii for $23M.
Awarded 24 actions in support of the JPSS1 and JPSS2 missions valued at over $268M.
New Contract Award for VLBI Station Operations in Fortaleza, Brazil.
Definitized OMPS, CrlS and ATMS ($455M) in support of JPSS 2 mission.
Received approval for additional non-competitive contracts for OMPS, CrlS and ATMS and VIIRS instruments in support of the JPSS 3 and 4 missions.
Administration of GOES-R contracts in preparation for an early launch (collaborative NASA/NOAA effort). In FY14, all 6 GOES-R instruments were successfully integrated onto the spacecraft.

16. Other Major Accomplishments
Successful PMR held August 4th – 15th with significant improvement in results.
Exceeded Small Business Goal of 22.1% - actual achievement for FY14 was 26.2%.
Hosted Government-Wide and NASA Procurement SB Scorecard Announcement on August 1, 2014.
Closed out 1,287 contractual vehicles division-wide.

17. Programmatic Achievements/Launches
Significant procurement workload across entire Division to support launches:
TDRS L on January 23, 2014 from Cape Canaveral
GPM on February 27, 2014 from Japan
Three Antares Launches
January, July, and October

18. CY15 HQ Initiatives
Business Services Assessment (BSA) of NASA’s Procurement Function (May- November): Acquisition Planning and Development, Solicitation and Award, Source Selection and Contract Administration.
Category Management (Strategic Sourcing)
Continued increase of NASA HQ reporting metrics, with emphasis on Lead- times for competitive acquisitions, tracking of task orders
Improved timeliness of CPARS actions
Emphasis on Contract Closeouts and transfer of files to closeout contractor
Analysis of Business Case to transition Simplified Acquisitions to NSSC

19. CY 15 Code 210 Division Priorities
Work with NSSC, NASA HQ to resolve questions/issues on proposed consolidation of Simplified Acquisitions, and ensure that our buyers have opportunities to succeed and quality of work is maintained
Implement Corrective Actions and Improvements from 2014 PMR
Ensure implementation of corrective actions and improvements
Use Monthly All Hands Training Meetings to review areas of improvement
Continue workplace climate improvement initiatives
Climate Advisory Team
Management Team Feedback Surveys
Shadowing Program
Procurement Officer visits to offices

20. CY 15 Code 210 Division Priorities
Improve efficiency of acquisition process
Continue efforts to improve effectiveness and efficiency of processes
Obtain feedback from stakeholders
Maintain focus on proper handling of procurement sensitive data, and reinforce message to requirements organizations
Meet/Exceed all Small Business goals
Improve performance in underutilized categories (WOSB, SDVOSB, HubZone)