1. Data licensing in CSIRO CSIRO INFORMATION MANAGEMENT & TECHNOLOGY Sue Cook, CSIRO & Gerry Ryder, ANDS 21 May 2015

2. Overview A brief history of data management in CSIRO Data publishing and the CSIRO Data Access Portal (DAP) Data licensing workflow in the DAP Recent developments publishing & licensing software development of a CSIRO data policy Data licensing at CSIRO | Sue Cook & Gerry Ryder 2 |

3. Data management in CSIRO 2006 - Data management flagged in the Information Management Strategy 2007 - Small team established to kick-start an enterprise approach to data management and publishing across CSIRO 2009 - infrastructure and support services under development. Licensing identified as a high priority collaborate with CSIRO Legal 2011 - Data Access Portal (DAP) released across the organisation. DMS Support Team established and data policy approved 2014 - DAP scope extended to enable publishing of software and code May 2015 - ~1200 data and software outputs discoverable via the DAP Data licensing at CSIRO| Sue Cook & Gerry Ryder 3 |

4. Data licensing at CSIRO | Sue Cook & Gerry Ryder 4 |

5. Data licensing at CSIRO| Sue Cook & Gerry Ryder 5 |

6. Data licensing at CSIRO| Sue Cook & Gerry Ryder 6 |

7. Data licensing at CSIRO| Sue Cook & Gerry Ryder 7 | Decision tree Should I publish?

8. Data licensing at CSIRO| Sue Cook & Gerry Ryder 8 | Guidance for licensing data

9. Data licensing at CSIRO | Sue Cook & Gerry Ryder 9 |

10. Data licensing at CSIRO | Sue Cook & Gerry Ryder 10 |

11. Data licensing at CSIRO | Sue Cook & Gerry Ryder 11 | Research Data

12. Behind the scenes Data licensing at CSIRO | Sue Cook & Gerry Ryder 12 |

13. Licensing software Added a licence for software CSIRO Binary Software Licence Agreement Added two licences for code CSIRO Open Source Software Licence v1.0 (Based on MIT/BSD Open Source Licence) GPLv3 Licence with CSIRO Disclaimer All have model of a base licence with a possible Supplemental Licence which needs to be included with the files and metadata Presentation title | Presenter name 13 | image: danawan.com

14. Data licensing at CSIRO | Sue Cook & Gerry Ryder 14 | Software

15. Software Release Process Data licensing at CSIRO | Sue Cook & Gerry Ryder 15 |

16. Publishing software Self help guidance Flow directs researchers to different versions of questionnaire forms Stop points, eg doubt about IP, direct the researchers to seek BD&C assistance Approval is by delegates with commercial “Rank 4” delegations Aim that 80% of software - particularly code being written to support science – can have a licence selected and released without involvement from BD&C Will not be suitable for the large multi organisation collaborative software projects. Data licensing at CSIRO | Sue Cook & Gerry Ryder 16 | Image: pixabay.com

17. CSIRO Data Policy In development Engagement with research flagships and “Business Development and Commercial” representatives Being drafted by an enthusiastic researcher Will be socialized widely through the organisation before presentation to executive Infrastructure already in place to enable compliance including the licences discussed previously Data licensing at CSIRO | Sue Cook & Gerry Ryder 17 | Image: european-agency.org

18. Policy goals Data is published with an appropriate licence Publication of data requires approval Data needs to be recorded in a data register especially if it is to be made available or is purchased in Data storage should comply with security policies CSIRO retains ownership of data placed on external facilities DMP required as part of project planning process Data licensing at CSIRO | Sue Cook & Gerry Ryder 18 |

19. Sue Cook CSIRO Information Management & Technology esue.cook@csiro.au whttp://people.csiro.au/C/S/Sue-Cook.aspx CSIRO INFORMATION MANAGEMENT & TECHNOLOGY Thank you