2. Making Power Point Presentations Lecture 2

3. Lecture Content Common mistakes Common mistakes Examples of Mistakes Examples of Mistakes Tips for Improving Presentations Tips for Improving Presentations

4. Lecture Content Templates Templates Fonts Fonts Font Size Font Size Too Many Words Too Many Words Color Choice Color Choice Animation and Sound Animation and Sound Pictures and Graphs Pictures and Graphs Mathematics Mathematics Format Format Conclusion Conclusion

5. Templates Use a color scheme Use a color scheme –Use same scheme throughout presentation –Changing styles could be distracting Microsoft has several templates Microsoft has several templates –Possible to find free templates on internet –You could design your own templates

6. Fonts Pick an easy font to read Pick an easy font to read Examples in their font Examples in their font Times New Roman Times New Roman Arial Arial Tahoma Tahoma

7. Fonts Bad fonts Bad fonts CHARLESWORTH CHARLESWORTH Courier New (legal font) Courier New (legal font) Mono Type Corsiva Mono Type Corsiva

8. Fonts Capitalize all letters in a word for emphasis! Capitalize all letters in a word for emphasis! CAPITALIZE ALL LETTERS IN A WORD FOR EMPHASIS! CAPITALIZE ALL LETTERS IN A WORD FOR EMPHASIS! Capitalizing all words is like screaming at your audience! Capitalizing all words is like screaming at your audience!

9. Fonts Hard to read Hard to read Capitalize all letters in word Capitalize all letters in word –For emphasis –Acronyms Central Processing Unit (CPU) Central Processing Unit (CPU)

10. Fonts Italicize words Italicize words –For emphasis –Long Quotes –Used for book titles, journal names, etc.

11. Font Size Can you read this? Can you read this? This is not a vision test! This is not a vision test!

12. Too Much Text Having too much text Having too much text –Hard to read –Are you going to read a book to the audience? –Makes the text look “busy”

13. Too Much Text Biodiesel may cause engine problems, because it may eat and degrade various seals that lead to injector and fuel pump failures [2] Biodiesel may cause engine problems, because it may eat and degrade various seals that lead to injector and fuel pump failures [2] Has a higher cloud point around 0 0 C [2] Has a higher cloud point around 0 0 C [2] –Cloud point-when fuel filter clogs –Much higher for saturated fats [2] Most engine manufacturers have not extended warranties for using biodiesel [2] Most engine manufacturers have not extended warranties for using biodiesel [2] Fuel oxidation – lower storage life [2] Fuel oxidation – lower storage life [2] –Oxidation leads to hydroperoxides, which can form insoluble gums [2] Improves engine lubrication, extending engine life [2] Improves engine lubrication, extending engine life [2] –Soygold –Ag Environmental Products LLC

14. Too Much Text Too much information! Too much information! I had a list of problems and then attached one benefit at the end. I had a list of problems and then attached one benefit at the end. I spread the info. over three slides. I spread the info. over three slides.

15. Too Much Text Problems with biodiesel Problems with biodiesel Biodiesel causes engine problems Biodiesel causes engine problems –Degrades seals Fuel pump Fuel pump Fuel injectors Fuel injectors Poor cold fuel properties Poor cold fuel properties –Higher cloud point –Higher pour point

16. Too Much Text Problems with biodiesel Problems with biodiesel No warranties for engines that use biodiesel No warranties for engines that use biodiesel Lower storage life Lower storage life –Fuel oxidizes –Can form insoluble gums in tank

17. Too Much Text Benefit of biodiesel Improves engine lubrication Improves engine lubrication –Could extend engine life –Ag Environmental Products LLC manufacturers Soygold as fuel additive

18. Color Choice Keep color schemes simple Keep color schemes simple –Dark Background Bright Fonts Bright Fonts –Light Background Dark Fonts Dark Fonts You can be creative, if in good taste! You can be creative, if in good taste! You can change the color or background of a slide for emphasis You can change the color or background of a slide for emphasis

19. Biofuels Biofuels Kenneth R. Szulczyk Kenneth R. Szulczyk My Research Area My Research Area

20. Color ChoiceColor ChoiceColor ChoiceColor Choice Can you read this? Can you read this? This is the ugliest background I have seen (from Microsoft) This is the ugliest background I have seen (from Microsoft)

21. Animation and Sound Moving text Moving text –If movement is simple –If movement is consistent –Avoid annoying animations! –You can use movement to hide text until needed.

22. Animation and Sound You can add sound, if it is part of your presentation You can add sound, if it is part of your presentation Sound can be annoying! Sound can be annoying!

23. Pictures and Graphs Only add pictures and graphics to enhance your presentation Only add pictures and graphics to enhance your presentation Breaks up the monotony of the presentation Breaks up the monotony of the presentation

24. Greenhouse Effect Greenhouse gases Greenhouse gases –Accumulate in atmosphere –Prevent the sun’s radiation from leaving the earth –Earth gradually warms over time

25. Pictures and Graphs Do not include complicated graphs Do not include complicated graphs Only add graphs or diagrams if it strengthens your message Only add graphs or diagrams if it strengthens your message

26. U.S. Corn Wet Mill

27. Pictures and Graphs If graphs are in presentation If graphs are in presentation –Clearly define all units –Keep graph simple

28. Pictures and Graphs What are the units? What are the units? –The graph has nice colors –Hard to read the numbers

29. Mathematics Complicated mathematics may not be good for presentations Complicated mathematics may not be good for presentations Too much information to digest. Too much information to digest. If you have to do mathematics, give handouts If you have to do mathematics, give handouts

30. Mathematics

31. Mathematics Did you remember all that in 1 minute? Did you remember all that in 1 minute? If you include an equation, define all variables. If you include an equation, define all variables.

32. Format Outline your lecture (or presentation) Outline your lecture (or presentation) Avoid full sentences Avoid full sentences Use about 2 to 6 bullets per slide Use about 2 to 6 bullets per slide Check spelling Check spelling –Word and PowerPoint will underline a word in red, if that word is not in dictionary

33. Format Organize the presentation well Organize the presentation well –Place similar ideas together Face the audience Face the audience Don’t read your presentation Don’t read your presentation –Very mechanical Don’t hide behind the computer Don’t hide behind the computer

34. Last Note Come to the presentation early Come to the presentation early Make sure the equipment works Make sure the equipment works Bring your laptop. Bring your laptop. –Sometimes there is a technical glitch!

35. Conclusion Be concise and to the point Be concise and to the point Only include diagrams and graphics if they enhance the presentation Only include diagrams and graphics if they enhance the presentation Last slide is a Summary or Conclusion Last slide is a Summary or Conclusion

36. Conclusion Keep the presentation simple Keep the presentation simple Avoid unnecessary sounds and animations Avoid unnecessary sounds and animations Keep information well organized Keep information well organized DO NOT read from your slides DO NOT read from your slides Remind your audience of key points at the end of the presentation Remind your audience of key points at the end of the presentation