1. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Integrated Business Projects Part 1 Marketing and Communications Project 5 Creating Training Presentations

2. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Project 5 Objectives Edit and format presentations Print slides, speaker’s notes, handouts, and comments pages Modify title, slide, and notes masters Create and apply a design template 2 Continued

3. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Objectives (continued) Apply transitions and animation effects to slides Rehearse timing in a presentation Create hyperlinks and save presentations as Web pages Deliver presentations 3

4. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Project 5 Jobs Job 5-1: Update Existing Presentation Job 5-2: Prepare to Present Slide Show Job 5-3: Create Design Template Job 5-4: Edit and Format Presentation Job 5-5: Create Presentation Using a Template Job 5-5: Create Presentation Using a Template 4

5. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 5-1: Update Existing Presentation Adding images to slides Changing the layout of individual slides Adding text to slides Adding slides to presentations Inserting hyperlinks on slides Printing speaker’s notes 5 Jobs List

6. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Activate Drawing Guides Home/Drawing/ Arrange/Align/Grid Settings In the Grid and Guides dialog box, click Display drawing guides on screen. Click OK. 6 Jobs List 1. Home tab 2. Drawing group 3. Arrange button 5. Grid settings option 4. Align option

7. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Select Presentation Theme Design/Themes 7 Jobs List 1. Design tab 2. Themes group

8. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Apply Slide Layout Home/Slides/Layout 8 Jobs List 1. Home tab 2. Slides group 3. Layout button

9. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Insert Hyperlinks Insert/Links/Hyperlink 9 Jobs List 1. Insert tab 2. Links group 3. Hyperlink button

10. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Print Notes Word 2010 Click the File tab and click Print. Click the Full Page Slides arrow. Under Layout, select Notes Pages. Click the Color arrow and select Pure Black and White. Click Print. 10 Word 2007 Click the Office Button and click Print. In the Print what box, select Notes Pages. In the Color/grayscale box, select Pure Black and White. Click OK. Jobs List

11. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 5-2: Prepare to Present Slide Show Running slide shows Adding annotations to slides Formatting slide background Inserting and modifying shapes Rehearsing presentations Creating handouts in Word Changing the order of slides in a presentation 11 Jobs List

12. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Select Pointer Options In Slide Show view, right click, point to Pointer Options. Select the desired option. Click OK. 12 Jobs List Pointer Options

13. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Apply Slide Background Design/Background/Background Styles/Format Background In the Format Background dialog box, select the desired options. 13 Jobs List 1. Design tab 2. Background group 3. Background Styles button 4. Format Background option

14. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Collapse All Right-click the Outline pane. Select Collapse/Collapse All. 14 Jobs List 1. Outline pane 2. Collapse 3. Collapse All

15. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Insert Shape Insert/Illustrations/Shapes 15 Jobs List 1. Insert tab 2. Illustrations group 3. Shapes button

16. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Rehearse Timings Slide Show/Set Up/Rehearse Timings 16 Jobs List 1. Slide Show tab 2. Set Up group 3. Rehearse Timings button

17. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Publish to Microsoft Word Word 2010 Click the File tab, click Share, and click Create Handouts. In the Send To Microsoft Office Word dialog box, select the desired layout. Click OK. 17 Word 2007 Click the Office Button, point to Publish, and select Create Handouts in Microsoft Office Word. In the Send To Microsoft Office Word dialog box, select the desired layout. Click OK. Jobs List

18. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Insert Document Insert/Text/Object/Text from File 18 Jobs List 1. Insert tab2. Text group 3. Object button 4. Text from File option

19. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Insert Callouts Insert/Illustrations/Shapes/Callouts 19 Jobs List 1. Insert tab 2. Illustrations group 3. Shapes button 4. Callouts selections

20. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 5-3: Create Design Template Creating and managing slide masters Creating and customizing a design theme 20 Jobs List

21. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Access Slide Master Word 2010 Click the View tab. In the Master Views group, click Slide Master. 21 Word 2007 Click the View tab. In the Presentation Views group, click Slide Master. Jobs List

22. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Apply Transparent Shading Drawing Tools/Format/Shape Styles/ Shape Fill/More Fill Colors 22 Jobs List 1. Drawing Tools/Format tab 3. Shape Fill button 2. Shape Styles group 4. More Fill Colors option 5. Transparency slider

23. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Save as Template Word 2010 Click the File tab and click Save As. In the Save As dialog box, select PowerPoint Template from the Save as type box. 23 Word 2007 Click the Office Button and click Save As. In the Save As dialog box, select PowerPoint Template from the Save as type box. Jobs List

24. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 5-4: Edit and Format Presentation Changing the order of slides in presentations Creating footers for slides Modifying the Notes Master 24 Jobs List

25. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Apply Custom Design Theme Theme Design/Themes Click the More arrow and select Browse for Themes Select the file containing the theme and click Apply 25 Jobs List 4. Browse for Themes option 1. Design tab2. Themes group 3. More arrow

26. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Print Slides with Comments Word 2010 Click the File tab and click Print. Click the Full Page Slides arrow and select Print Comments and Ink Markup. 26 Word 2007 Click the Office Button and click Print. Select Print comments and ink markup. Click OK. Jobs List

27. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Insert Object Insert/Text/Object In the Insert Object dialog box, click Create from file. Locate the file you want to insert and click OK. 27 Jobs List 1. Insert tab 2. Text group 3. Object button 4. Create from file option

28. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Access Notes Master Word 2010 Click the View tab. In the Master Views, click Notes Master. 28 Word 2007 Click the View tab. In the Presentation Views group, click Notes Master. Jobs List

29. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Retain Object Proportions Drawing Tools/Format/Size Click the Size dialog box launcher In the Size and Position dialog box, select the Size tab. Click Lock aspect ratio. 29 Jobs List 1. Drawing Tools/Format tab 2. Size group 3. Size dialog box launcher 4. Lock aspect ratio option

30. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 5-5: Create Presentation Using a Template Creating presentations using templates Customizing slides Applying custom animation to slides Changing the layout of individual slides Saving presentations for online viewing Applying transition effects to slides 30 Jobs List

31. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Presentation Template Word 2010 Click the File tab and click New. Browse for the desired template to download. 31 Word 2007 Click the Office Button and click New. In the New Presentation dialog box, select Presentations under Microsoft Office Online. Jobs List

32. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Add Animations Word 2010 Click the Animations tab. In the Animation group, click the More button to display the Animations gallery. 32 Word 2007 Click the Animations tab. In the Animations group, click Custom Animation. In the Custom Animation pane, click Add Effect. Jobs List

33. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Add Transitions Animations/Transition to This Slide 33 1. Animations tab 2. Transition to This Slide group Jobs List

34. Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Save Presentation for Online Viewing Word 2010 Click the File tab, click Share, and then click Broadcast Slide Show. Click Start Broadcast. Enter the information requested. Click Start Slide Show. 34 Word 2007 Click the Office Button and click Save As. From the Save as type box, select Web Page. Enter the page title and click Publish. Jobs List END SHOW