1. SDOHM Meeting Safety Days Planning for SMA Offices March 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer National Aeronautics Space Administration Safety Days Planning for Center SMA Offices Michael Lipka March, 2013

2. SDOHM Meeting Safety Days Planning for SMA Offices March 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer 2 Safety Days Knowledge Sharing Event Executive summary: Addressed planning and scheduling, budgets, choosing a theme, promotions, activities, leadership support, tracking attendance and feedback, storing and reusing content

3. SDOHM Meeting Safety Days Planning for SMA Offices March 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer 3 SMA Directors: Safety Days Knowledge Sharing* * June – August, 2012  Proposal: Identify and leverage the “best of the best” Safety Days ideas to all Centers –What type of events, activities, and speakers do you have? –Who supports this activity? –Would you be willing to share what your Center does regarding Safety Days with other Centers?  General feedback –All Center SMA Offices have a Safety Days event ranging from 1-30 days –All indicated they will continue to do so –Most SMA Offices would consider sharing and using ideas and learning from other Centers

4. SDOHM Meeting Safety Days Planning for SMA Offices March 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer 4 Purpose of This Knowledge Sharing Event  Capture existing Center practices and procedures  Share your insights, experiences, ask questions, identify opportunities- the context of your work  Overall goal: Collaboration between Centers ‾Identify points of contact at other Centers ‾Make your Safety Days an engaging and meaningful event ‾Raise awareness of safety issues in response to what is happening at your Center and across the Agency ‾Get the most for your investment—money and time ‾Leverage resources across Centers- Document these ideas and distribute to all Safety Days planning teams  Used Adobe Connect to facilitate event

5. SDOHM Meeting Safety Days Planning for SMA Offices March 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer 5 SMA Safety Days Challenges  Managing budget cuts –People available to plan and execute events –Options for events/speakers restricted  Keeping people interested –Relevancy of safety and health topics –Type of events that attract attention and increase retention  Managing time constraints –Work assignments still need completed

6. SDOHM Meeting Safety Days Planning for SMA Offices March 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer 6 Safety Days Planning Discussion Topics  When does your Center schedule their Safety Days and why?  How many days does your Center schedule?  When do you start planning?  Who is on your planning team?  What is your budget?  How do you choose a theme?  How do you promote your events?  What activities do you schedule?  How do you get management support?  Do you track attendance and feedback?  Where do you store your content?

7. SDOHM Meeting Safety Days Planning for SMA Offices March 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer 7 When Do You Schedule Your Safety Days? “Back in the Saddle” Miriam Rodon-Naveira- DFRC

8. SDOHM Meeting Safety Days Planning for SMA Offices March 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer 8 When Does Your Center Have Safety Days? Why?  Is there any benefit to having all Agency Safety Days at the same time?  Combining it with another event, e.g., Earth Day- Any other events you coordinate with at your Centers?

9. SDOHM Meeting Safety Days Planning for SMA Offices March 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer 9 Stretch Your Safety Days Budget “NFL Medical Director Offered A Trade” Brian Gloade- KSC

10. SDOHM Meeting Safety Days Planning for SMA Offices March 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer 10 How Do You Stretch your Safety Days Budget?  What’s your biggest expense?  Do other organizations or Directorates contribute?  Do you have vendor support?

11. SDOHM Meeting Safety Days Planning for SMA Offices March 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer 11 How Do You Choose a Safety Days Theme?

12. SDOHM Meeting Safety Days Planning for SMA Offices March 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer 12 How Do You Choose a Safety Days Theme?  Is there a benefit to chose one theme for all Centers?  Around the Table: If you know, what topic or theme are you addressing for 2013?

13. SDOHM Meeting Safety Days Planning for SMA Offices March 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer 13 Safety Days Activities “Let the Games Begin” Amy Rice- SSC

14. SDOHM Meeting Safety Days Planning for SMA Offices March 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer 14 Most Popular Events at your Safety Days? Why?  Let’s go around the table  Tell us your top 1-3 events –Most interesting speaker –Engaging activities –Memorable- People still talk about what we did –Received outstanding feedback

15. SDOHM Meeting Safety Days Planning for SMA Offices March 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer  Captures stories  Contains more details from all Centers  Highlights available resources  Descriptive, not prescriptive  Will expand lists for speakers, activities and themes  Distribute in April, 2013 Safety Days Planning Guidebook 15

16. SDOHM Meeting Safety Days Planning for SMA Offices March 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer 16 Safety Days Planning Community of Practice NSC Knowledge Now

17. SDOHM Meeting Safety Days Planning for SMA Offices March 2013 Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer 17 Next Steps for Safety Days Planning  Communicate to Center SMA offices, HQ, Safety and Health Director’s Meeting- March, 2013  Release Safety Days Planning Guide- April, 2013  Hold knowledge sharing events in June and December –Review and capture successes –Ask questions/brainstorm  Offer Safety Days Planning development with the NSC  See how external organizations engage their people regarding safety and health- TBD 2013  On the horizon- Conduct Center Safety Recognition Program survey knowledge sharing event- TBD 2013