1. Review of UCARIS: Developing a Research Information System for a Specialist Arts Institution Thursday 11 th July Open Repositories 2013

2. Introduction Who I am Why Im here Topic and range of this presentation

3. Stairway to REF heaven Image 1

4. Prelude Information about UCA RAE 2008 –manual data input –time consuming –mainly paper-based Recommendations

5. Pre UCARIS scenario Image 2

6. Step one – the vision As well as being critical for the REF submission, the vision behind the implementation of UCARIS using EPrints is that there should be one input, many outputs, thus reducing the burden on researchers, academics and administrators in producing publications lists and data reports for many different purposes. (Silva: 2010)

7. UCA Research Online

8. Staff profile

9. Staff output and gallery page

10. Timeline for UCARIS UCARIS development phases Phase 1 September 2010 – July 2011 Phase 2 August 2011 – July 2012 Phase 3 August 2012 – July 2013

11. UCARIS conceptual model

12. Phase 1, Sept. 2010 – July 2011 Survey of commercial and open source applications Scoping analysis Working with integrating LDAP and UCA Research Online

13. Phase 2, Aug. 2011 – July 2012 Setting up of ePrints REF plugin Pilot HR testing Integration with UCA systems

14. Phase 3, Aug. 2012 – July 2013 Development for finalised reporting for REF submission Demonstration to Research Office staff Submission of completed outputs to REF

15. UCARIS interfaces

16. UCARIS

17. UCARIS - impact and benefit A system in place to support submissions to REF Increased internal and external visibility of research Efficiency

18. Lessons learned and the future Communication between departments has improved Key to success is the involvement of stakeholders Submission for future HEFCE research assessment exercises

19. RAE 2008 and REF 2014 RAE 2008 REF 2014 manual data input some manual data input time consumingstreamlined mainly paper basedmainly electronic

20. Pre UCARIS scenario Image 3

21. Post UCARIS, REF 2014 Image 4

22. Coda – three steps to REF heaven Step one - why develop UCARIS? Step two – development of UCARIS Step three – impact and benefit

23. Stairway to REF Heaven Image 5

24. Acknowledgements Carlos Silva VADS ePrints staff Leigh Garrett VADS Library and Student Services Staff Professor Lesley Millar Research Office Staff UCA

25. Image credits and bibliography Image credits Diagrams Timeline for UCARIS – Spalding, A. (2013) Timeline for UCARIS UCARIS framework – Silva, C. (2010) UCARIS Framework UCARIS interfaces – Silva, C. (2011) UCARIS Interfaces Images Images 1 and 5 Stairway to Heaven – z0h3. (2011) Stairway to Heaven At: http://z0h3.deviantart.com/art/Stairway-to-heaven-212430230http://z0h3.deviantart.com/art/Stairway-to-heaven-212430230 [accessed 10.06.2013] Images 2 and 3 Messy Office – Well Read Hostess. (2009) Messy Office At: http://wellreadhostess.com/2009/06/page/2/ Image 4 Tidy Office – Be An Original. (2007) Tidy Office At: http://beanoriginal.net/the-benefits-of-a-clean-desk-and-a-tidy-office/http://beanoriginal.net/the-benefits-of-a-clean-desk-and-a-tidy-office/ [accessed 16.06.2013] Bibliography Silva, C. (2010) Business Case and Strategic Development Fund bid for the development of UCARIS University for the Creative Arts Research Information System One input, many outputs Silva, C. (2012). UCARIS Project Update http//ucaris.ucreative.ac.uk [accessed 16.06.2013] http://www.ucreative.ac.uk/http://www.ucreative.ac.uk/ [accessed 16.06.2013]

26. Thank you Contact details: Carlos Silva csilva@ucreative.ac.ukcsilva@ucreative.ac.uk Anne Spalding maspalding@ucreative.ac.uk maspalding@ucreative.ac.uk