1. Site License Advisory Team October 31, 2012 meeting

2. Agenda 1.Brief Overview of OCIO Org Change affecting SLS 2.Acrobat XI & Adobe Codes 3.New Microsoft Software 1.MS Office 2013 – SkyDrive and Other Strange Things 2.MS Exchange 2013 3.System Center Endpoint Protection for Mac 4.Microsoft Campus Agreement Negotiations 5.Software Renewals 1.SigmaPlot 2.JMP 3.McAfee 4.PGP and Safeboot 6.TurnItIn

3. OCIO Org Change Site Licensing no longer reports through OCIO Customer Experience –We are now part of OCIO Quality and Process Management –New OCIO director: Gene Rogers SLS has been through OCIO Service Design –We better understand our processes, how they work, and how long they take –This should speed up resolution times for incidents and requests arrive at the IT Service Desk

4. Acrobat XI & Adobe Codes Acrobat XI was released last week –Software is currently in testing –Expected release on Self Service early next week –Upgrades are fully covered under our ELA: install it on as many OSU-owned machines as you like (but report them, please) New codes for all Adobe Products on CLP updated as of last week: available to SLSC’s through Self Service (http://go.osu.edu/it)http://go.osu.edu/it

5. Microsoft Office 2013 Software became available Monday, currently in testing. There are some odd things: –SkyDrive is installed by default: OSU is not institutionally licensed for this product –32-bit/64-bit decision is different than usual Even on 64-bit machines, MS recommends the 32-bit installer! –See http://technet.microsoft.com/library/ee681792(v=office.15) and http://officepreview.microsoft.com/en-us/support/choose-the-32-bit- or-64-bit-version-of-office-HA102840825.aspx for more detailhttp://technet.microsoft.com/library/ee681792(v=office.15) http://officepreview.microsoft.com/en-us/support/choose-the-32-bit- or-64-bit-version-of-office-HA102840825.aspx You must uninstall previous versions of Office to install this version (a technical requirement, not a license requirement) if the architecture differs –KMS cannot be updated until after Nov. 9, so distribution to SLSC’s will occur after that

6. New Microsoft Products and Information on Licenses Exchange 2013 became available on Monday, currently in testing. System Center Endpoint Protection for Macs is available on Self Service (http://go.osu.edu/it)http://go.osu.edu/it SCCM for Mac (SCCM 2012 SP1) is not yet available, but we’re watching for it Guests do not require CAL’s, per Microsoft’s response to ASC’s question last month

7. Microsoft Campus Agreement In process on renewal: agreement expires 6/30/2013 Major topics of discussion with MS: –Virtualization rights for students and staff –Perpetual rights for student/personal use of Windows OS –Mobile devices, including Office for iPad –SkyDrive and cloud storage –Simplification of contract process, potentially new reseller options

8. Microsoft Campus Agreement Current discussions center around two things: –An option that looks very much like Buckeye Bundle 2 –An option of Office 365 Plan A3 Both plans solve virtualization issues, and some multiple device issues, and kick some of the bad items from BB2 Both include student use of a variety of options. –What do we need on the Fac/Staff side to improve our license?

9. SAS Renewal Expect a small price increase ($2-3/copy on workstations; servers remain the same) SAS Business Intelligence –Some departments are interested in this software –SAS BI includes SAS Office Analytics Student use of SAS now available –Free for students on personal machines –Grad students may also request this, if using on personally-owned machines (not free for OSU-owned grads) Codes expected shortly (pending SAS receipt of our check)

10. Other Upcoming Renewals Sigmaplot –Codes expire in December –Codes now available via Self Service (http://go.osu.edu/it), renewal cost $16/copyhttp://go.osu.edu/it Codes expire weird: you must wait until the software is fully expired (around Dec. 4) to replace the license code JMP –In process on renewal, likely to add Genomics to site- wide license (use in Children’s Hospital) –Software expires Nov. 30, runs until March 30 Maple –Expires in mid-December, preparing for renewal now

11. McAfee McAfee has increased the price originally quoted –OCIO SLS is discussing with OSUWMC the direction they wish to take –OSUWMC is preparing to potentially increase deployment, which means fewer licenses will be available for the University Discussion: who still runs McAfee, how many machines, and can we move off it as a University now that we have other options?

12. PGP and Safeboot OCIO Security is reviewing current Endpoint Encryption products, including PGP and Safeboot –Both contracts expire in June 2013 PGP is a subscription license, Safeboot is a perpetual license –Support costs on both products are expected to skyrocket at the close of the terms OCIO Security will be putting together a team to review these products

13. TurnItIn OCIO SLS has received a query regarding this software and is examining it for campus-wide implementation –Who uses it? –What is your spend? –Is anyone using a different product for plagiarism detection? –What is the value of this product versus other similar products?

14. Questions/Comments