1. Microsoft Office 2003- Illustrated Introductory, Premium Edition with Word 2003 Getting Started

2. 2Getting Started with Word 2003  Understand word processing software  Start Word 2003  Explore the Word program window  Start a document  Save a document Objectives

3. 3Getting Started with Word 2003  Print a document  Use the Help system  Close a document and exit Word Objectives

4. 4Getting Started with Word 2003  Microsoft Word is a word processing program used to create: –Letters –Memos –Newsletters –Research papers –Web pages –Business cards –Resumes –Financial reports –Other types of documents Unit Introduction

5. 5Getting Started with Word 2003 Understanding Word Processing Software  A word processing program is software that allows you enter, edit, and format text and graphics –Copy and move text –Format text with fonts and color –Format and design page layout –Insert tables, charts, diagrams, and graphics –Use mail merge to create form letters  The files you create using Word are called documents

6. 6Getting Started with Word 2003 Understanding Word Processing Software (cont.) Formatted text Graphic Table Chart Column Header

7. 7Getting Started with Word 2003 Understanding Word Processing Software (cont.)  Plan a document before you create it –Identify: MessageMessage AudienceAudience Needed elements (charts, tables, etc.)Needed elements (charts, tables, etc.) Appropriate tone and look for the document (formal, playful, etc.)Appropriate tone and look for the document (formal, playful, etc.)  The purpose of and audience for a document determine its design

8. 8Getting Started with Word 2003 Starting Word 2003  Use the Start button on the taskbar to open Word Start button Word program icon

9. 9Getting Started with Word 2003 Starting Word 2003 (cont.)  The Word program window opens and displays a blank document  The insertion point indicates where text appears when you type Blank document I-beam pointer Insertion point

10. 10Getting Started with Word 2003 Starting Word 2003 (cont.)  The mouse pointer changes shape depending on its location in the Word program window  Each pointer is used for a different purpose

11. 11Getting Started with Word 2003 Starting Word 2003 (cont.)  Word includes different views, or ways of displaying a document –Print Layout view displays a document as it will look when printed –Normal view displays a simplified layout view of a document without margins or graphics –Web Layout view displays a document as it will look when viewed on a computer screen using a Web browser

12. 12Getting Started with Word 2003 Starting Word 2003 (cont.)  Word document views (cont.) –Outline view displays the headings in a document in outline form –Reading Layout view displays document text in a way that makes it is easy to read and annotate –Full Screen view displays only the document window on screen

13. 13Getting Started with Word 2003 Exploring the Word Program Window Document window Toolbars Task pane Scroll bar Ruler View buttons Menu bar Status bar

14. 14Getting Started with Word 2003 Exploring the Word Program Window (cont.)  The Word program window –Title bar displays the program and document names –Menu bar contains the names of the Word menus Clicking a menu name opens a menu of commandsClicking a menu name opens a menu of commands The Type a question for help box on the menu bar is used to access the Word Help systemThe Type a question for help box on the menu bar is used to access the Word Help system –Standard and Formatting toolbars contain buttons for common operating, editing, and formatting commands

15. 15Getting Started with Word 2003 Exploring the Word Program Window (cont.)  The Word program window (cont.) –Task pane provides quick access to Word editing, formatting, and research features –Document window displays the current document –Rulers show margin, tab, and indent settings

16. 16Getting Started with Word 2003 Exploring the Word Program Window (cont.)  The Word program window (cont.) –Scroll bars are used to display different parts of the document in the document window –View buttons are used to switch between Word document views –Status bar shows page information, the location of the insertion point, and the on/off status of several Word features

17. 17Getting Started with Word 2003 Starting a Document  Begin a new document by typing in a blank document in the document window  Word includes a word-wrap feature –As you type, the insertion point moves automatically to the next line in the document when you reach the right margin –Press [Enter] only when you want to start a new paragraph Wrapped text

18. 18Getting Started with Word 2003 Starting a Document (cont.)  Insert text in a document by clicking to move the insertion point and then typing  Delete text by pressing the [Backspace] or [Delete] key –[Backspace] deletes the text before the insertion point –[Delete] deletes the text after the insertion point

19. 19Getting Started with Word 2003 Starting a Document (cont.)  Automatic feature indicators might appear as you type

20. 20Getting Started with Word 2003 Saving a Document  To store a document permanently, you must save it as a file  When you save a file you give it a name, called a filename, and indicate the location to store the file –A filename identifies the file –Files can be stored on an internal hard disk, on a floppy disk or CD, or in another location  Saving a file allows you to close the file and open it later for editing or printing

21. 21Getting Started with Word 2003 Saving a Document (cont.)  Save a file for the first time using the Save button on the Standard toolbar or the Save command on the File menu  Assign a filename and a file location to a document using the Save As dialog box Location of the file Filenames should be brief and descriptive.doc file extension indicates the file is a Word document

22. 22Getting Started with Word 2003 Saving a Document (cont.)  After you save a file for the first time, save frequently as you work –Saving updates the stored copy of the file with your changes –Save changes using the Save button or the Save command

23. 23Getting Started with Word 2003 Saving a Document (cont.)  The Document Recovery feature –Recovers documents lost when Word freezes or power is interrupted –The Document Recovery task pane opens the next time you open Word Displays original and recovered versions of the fileDisplays original and recovered versions of the file You can open and review each version of the fileYou can open and review each version of the file Save the file version you want to keepSave the file version you want to keep  Document Recovery is not a substitute for saving your work often

24. 24Getting Started with Word 2003 Printing a Document  Before printing a document, examine it for errors in Print Preview

25. 25Getting Started with Word 2003 Printing a Document (cont.)  Print Preview shows a document as it will look when printed –Enlarge the view of the document to see details –Reduce the view to see the overall layout –Edit the document text in Print Preview –Print the document from Print Preview  Click the Print Preview button on the Standard toolbar to open Print Preview

26. 26Getting Started with Word 2003 Printing a Document (cont.)  After proofing a document and correcting any errors, you are ready to print it: –Click the Print button on the Standard toolbar or on the Print Preview toolbar to print Print button uses the default print settingsPrint button uses the default print settings Prints a single copy of the entire documentPrints a single copy of the entire document –Use the Print command on the File menu to change the print settings before printing Number of copiesNumber of copies Page rangePage range Default printerDefault printer

27. 27Getting Started with Word 2003 Printing a Document (cont.)  Change the print settings in the Print dialog box Default printer Number of copies Pages to print

28. 28Getting Started with Word 2003 Using the Help System  Word includes an extensive Help system –Help topics include definitions, instructions, and useful tips for working with Word –For quick access to Help topics, type a keyword or question in the Type a question for help box on the menu bar –If working with an active Internet connection, searching the Help system returns Help topics from the Microsoft Office Online Web site

29. 29Getting Started with Word 2003 Using the Help System (cont.)  Methods for getting Help in Word

30. 30Getting Started with Word 2003 Using the Help System (cont.)  The Word Help task pane Search for Help topics Browse the Table of Contents for the Help system Access information on the Microsoft Office Online Web site

31. 31Getting Started with Word 2003 Using the Help System (cont.)  To open the Word Help task pane: –Click the Microsoft Office Word Help button on the Standard toolbar –Click the Microsoft Office Word Help command on the Help menu –Press [F1]

32. 32Getting Started with Word 2003 Using the Help System (cont.)  Help topics appear in the Microsoft Office Word Help window Help topic Related Help topics Print the Help topic Click a link to expand the Help topic

33. 33Getting Started with Word 2003 Closing a Document and Exiting Word  When you are finished working on a document, you are ready to close it –Save a document before closing it –Click the Close Window button on the menu bar or the Close command on the File menu to close the document –Closing a document closes the current document only; the Word program window remains open

34. 34Getting Started with Word 2003 Closing a Document and Exiting Word (cont.) Close button closes the Word program window Close Window button closes the current document

35. 35Getting Started with Word 2003 Closing a Document and Exiting Word (cont.)  When you are ready to close Word –Save and close all open documents before closing Word –Click the Close button on the title bar or the Exit command on the File menu to close Word –Closing Word closes all open documents and the Word program window

36. 36Getting Started with Word 2003  When you start Word, a blank document opens in the document window  To create a new document, begin typing in the blank document  Save the new document with a descriptive filename  As you edit the document, save your changes to it often Summary

37. 37Getting Started with Word 2003 Summary (cont.)  Preview the document in Print Preview before printing it  Save, print, and then close the document  When you are finished editing and creating documents, close all open files, and then close Word