Office 2013 and Windows 8: Essential Concepts and Skills

Office 2013 and Windows 8: Essential Concepts and Skills
Microsoft PowerPoint 2013 Office 2013 and Windows 8: Essential Concepts and Skills

Objectives Use a touch screen Perform basic mouse operations
Start Windows and sign in to an account Identify the objects on the Windows 8 desktop Identify the apps in and versions of Microsoft Office 2013 Run an app Identify the components of the Microsoft Office ribbon Office 2013 and Windows 8: Essential Concepts and Skills

Objectives Create folders Save files Change screen resolution
Perform basic tasks in Microsoft Office apps Manage files Use Microsoft Office Help and Windows Help Office 2013 and Windows 8: Essential Concepts and Skills

Roadmap Sign in to an account Use windows
Use features in PowerPoint that are common across Office apps File and folder management Switch between apps Office 2013 and Windows 8: Essential Concepts and Skills

Roadmap Save and manage files Change screen resolution Exit apps
Use additional Office app features Use Office and Windows help Office 2013 and Windows 8: Essential Concepts and Skills

Introduction to the Windows 8 Operating System
Windows 8 is the newest version of Microsoft Windows, which is the most popular and widely used operating system An operating system is a computer program (set of computer instructions) that coordinates all the activities of computer hardware such as memory, storage devices, and printers, and provides the capability for you to communicate with the computer Windows 8 is used to run apps Office 2013 and Windows 8: Essential Concepts and Skills

Using a Touch Screen Office 2013 and Windows 8: Essential Concepts and Skills

Using a Mouse Office 2013 and Windows 8: Essential Concepts and Skills

Scrolling A scroll bar is a horizontal or vertical bar that appears when the contents of an area may not be visible completely on the screen Office 2013 and Windows 8: Essential Concepts and Skills

Signing In to an Account
Swipe up or click the lock screen to display a sign-in screen Tap or click the user icon on the sign-in screen, which depending on settings, either will display a second sign-in screen that contains a Password text box or will display the Windows Start screen If Windows 8 displays a sign-in screen with a Password text box, type your password in the text box Tap or click the Submit button to sign in to your account and display the Windows Start screen Office 2013 and Windows 8: Essential Concepts and Skills

Signing In to an Account
Office 2013 and Windows 8: Essential Concepts and Skills

The Windows Start Screen

Introduction to Microsoft Office 2013
Microsoft Office 2013 includes a variety of apps Microsoft Word 2013 Microsoft PowerPoint 2013 Microsoft Excel 2013 Microsoft Access 2013 Microsoft Outlook 2013 Office 2013 and Windows 8: Essential Concepts and Skills

Introduction to Microsoft Office 2013
Microsoft Publisher 2013 Microsoft OneNote 2013 Microsoft InfoPath Designer 2013 Microsoft SharePoint Workspace 2013 Microsoft Lync 2013 Office 2013 and Windows 8: Essential Concepts and Skills

Microsoft Office 2013 Suites

PowerPoint PowerPoint is a full-featured presentation app that allows you to produce compelling presentations to deliver and share with an audience A PowerPoint presentation also is called a slide show Office 2013 and Windows 8: Essential Concepts and Skills

Running an App from the Start Screen
If necessary, scroll to display the PowerPoint tile on the Start screen Tap or click the PowerPoint tile to run the PowerPoint app and display the PowerPoint start screen Tap or click the Blank Presentation thumbnail on the PowerPoint start screen to create a blank PowerPoint document in the PowerPoint window Office 2013 and Windows 8: Essential Concepts and Skills

Running an App from the Start Screen

Switching between an App and the Start Screen
Swipe in from the left edge of the screen and then back to the left, or point to the lower-left corner of the desktop to display a thumbnail of the Start screen Tap or click the thumbnail of the Start screen to display the Start screen Tap or click the Desktop tile to redisplay the PowerPoint app in the desktop Office 2013 and Windows 8: Essential Concepts and Skills

Switching between an App and the Start Screen

Maximizing a Window Tap or click the Maximize button next to the Close button on the window’s title bar to maximize the window Office 2013 and Windows 8: Essential Concepts and Skills

PowerPoint Document Window, Ribbon, and Elements Common to Office Apps

Displaying a Different Tab on the Ribbon
Tap or click the tab on the ribbon to display Office 2013 and Windows 8: Essential Concepts and Skills

Collapsing and Expanding the Ribbon and Using Full Screen Mode
Tap or click the ‘Collapse the Ribbon’ button on the ribbon to collapse the ribbon Tap or click HOME on the ribbon to expand the HOME tab Tap or click the ‘Pin the ribbon’ button on the expanded HOME tab to restore the ribbon Tap or click the ‘Ribbon Display Options’ button to display the Ribbon Display Options menu Office 2013 and Windows 8: Essential Concepts and Skills

Tap or click Auto-hide Ribbon to use Full Screen mode, which hides all the commands from the screen Tap or click the ellipsis to display the ribbon temporarily Tap or click the ‘Ribbon Display Options’ button to display the Ribbon Display Options menu Tap or click ‘Show Tabs and Commands’ to exit Full Screen mode Office 2013 and Windows 8: Essential Concepts and Skills

Using a Shortcut Menu to Relocate the Quick Access Toolbar
Press and hold or right-click the Quick Access Toolbar to display a shortcut menu that presents a list of commands related to the Quick Access Toolbar Tap or click ‘Show Quick Access Toolbar Below the Ribbon’ on the shortcut menu to display the Quick Access Toolbar below the ribbon Press and hold or right-click the Quick Access Toolbar to display a shortcut menu Tap or click ‘Show Quick Access Toolbar Above the Ribbon’ on the shortcut menu to return the Quick Access Toolbar to its original position Office 2013 and Windows 8: Essential Concepts and Skills

Using a Shortcut Menu to Relocate the Quick Access Toolbar

Customizing the Quick Access Toolbar
Tap or click the ‘Customize Quick Access Toolbar’ button to display the Customize Quick Access Toolbar menu Tap or click the desired command to add to the Quick Access Toolbar Office 2013 and Windows 8: Essential Concepts and Skills

Customizing the Quick Access Toolbar

Entering Content in a Title Slide
Tap or click the ‘Click to add title’ label located inside the title text placeholder to select the placeholder Type the desired text in the title text placeholder Office 2013 and Windows 8: Essential Concepts and Skills

Creating a Folder Tap or click the File Explorer app button on the taskbar to run the File Explorer app Tap or click the Documents library in the navigation pane to display the contents of the Documents library in the file list Tap or click the New folder button on the Quick Access Toolbar to display a new folder icon with the name, New folder, selected in a text box Type the desired folder name, and then press the ENTER key Office 2013 and Windows 8: Essential Concepts and Skills

Creating a Folder Office 2013 and Windows 8: Essential Concepts and Skills

Expanding a Folder, Scrolling through Folder Contents, and Collapsing a Folder
Double-tap or double-click the desired folder to display its contents and display a black arrow to the left of the folder icon Double-tap or double-click the folder identifying your class to collapse the folder Office 2013 and Windows 8: Essential Concepts and Skills

Expanding a Folder, Scrolling through Folder Contents, and Collapsing a Folder

Switching from One App to Another
If you are using a mouse, point to the app button on the taskbar to see a live preview of the window Tap or click the app button or the live preview to make the app associated with the app button the active window Office 2013 and Windows 8: Essential Concepts and Skills

Saving a File in a Folder
Tap or click the Save button on the Quick Access Toolbar to display either the Save As gallery in the Backstage view or the Save As dialog box Type the desired file name in the File name text box to change the file name If your screen displays the Backstage view, tap or click Computer, if necessary, to display options in the right pane related to saving on your computer If your screen displays the Backstage view, tap or click the Browse button in the right pane to display the Save As dialog box Office 2013 and Windows 8: Essential Concepts and Skills

Type the desired file name in the File name box Navigate to the desired save location Tap or click the Save button to save the document in the selected folder on the selected drive with the entered file name Office 2013 and Windows 8: Essential Concepts and Skills

Minimizing and Restoring a Window
Tap or click the Minimize button on the app’s title bar to minimize the window Tap or click the app button on the taskbar to restore the minimized window Office 2013 and Windows 8: Essential Concepts and Skills

Saving a File on SkyDrive
Tap or click FILE on the ribbon to open the Backstage view Tap or click the Save As tab in the Backstage view to display the Save As gallery Tap or click SkyDrive to display SkyDrive saving options or a Sign In button, if you are not signed in already to your Microsoft account If your screen displays a Sign In button, tap or click it to display the Sign in dialog box Type your Microsoft account user name and password in the text boxes and then tap or click the Sign in button to sign in to SkyDrive Office 2013 and Windows 8: Essential Concepts and Skills

Tap or click your SkyDrive to select your SkyDrive as the storage location Tap or click the Browse button to contact the SkyDrive server (which may take some time, depending on the speed of your Internet connection) and then display the Save As dialog box Tap or click the Save button to save the file on SkyDrive Office 2013 and Windows 8: Essential Concepts and Skills

Changing the Screen Resolution
Tap or click the Show desktop button, which is located at the far-right edge of the taskbar, to display the Windows desktop Press and hold or right-click an empty area on the Windows desktop to display a shortcut menu that displays a list of commands related to the desktop Tap or click Screen resolution on the shortcut menu to open the Screen Resolution window Tap or click the Resolution button in the Screen Resolution window to display the resolution slider If necessary, drag the resolution slider to the desired screen resolution Tap or click an empty area of the Screen Resolution window to close the resolution slider Tap or click the OK button to change the screen resolution Tap or click the Keep changes button to accept the new resolution Office 2013 and Windows 8: Essential Concepts and Skills

Changing the Screen Resolution

Exiting an App with One Document Open
Tap or click the Close button on the right side of the app’s title bar to close the document and exit the app Office 2013 and Windows 8: Essential Concepts and Skills

Copying a Folder to a USB Flash Drive
Insert a USB flash drive in an available USB port on the computer to connect the USB flash drive Tap or click the File Explorer app button on the taskbar to make the folder window the active window Navigate to the desired folder to copy Press and hold or right-click the folder to copy Tap or point to Send to, which causes a submenu to appear Tap or click the USB flash drive to copy the folder to the USB flash drive Office 2013 and Windows 8: Essential Concepts and Skills

Copying a Folder to a USB Flash Drive

Running an App Using the Search Box
Swipe in from the right edge of the screen or point to the upper-right corner of the screen to display the Charms bar Tap or click the Search charm on the Charms bar to display the Search menu Type the app name as the search text in the Search box Tap or click the desired search result Office 2013 and Windows 8: Essential Concepts and Skills

Running an App Using the Search Box

Opening an Existing File
Tap or click FILE on the ribbon to open the Backstage view and then tap or click Open in the Backstage view to display the Open gallery in the Backstage view Tap or click Computer to display recent folders accessed on your computer Tap or click the Browse button to display the Open dialog box If necessary, navigate to the location of the file to open Tap or click the file to open Tap or click the Open button to open the file Office 2013 and Windows 8: Essential Concepts and Skills

Opening an Existing File

Creating a New Document from the Backstage View
Tap or click FILE on the ribbon to open the Backstage view Tap or click the New tab in the Backstage view to display the New gallery Tap or click the Blank Presentation thumbnail in the New gallery to create a new presentation Office 2013 and Windows 8: Essential Concepts and Skills

Creating a New Document from the Backstage View

Closing a File Using the Backstage View
Tap or click FILE on the ribbon to open the Backstage view Tap or click Close in the Backstage view to close the open file without exiting the active app Office 2013 and Windows 8: Essential Concepts and Skills

Opening a Recent File Using the Backstage View
Tap or click FILE on the ribbon to open the Backstage view Tap or click the Open tab in the Backstage view to display the Open gallery Tap or click the desired file name in the Recent Presentations list to open the file Office 2013 and Windows 8: Essential Concepts and Skills

Opening a Recent File Using the Backstage View

Creating a New Blank Document from File Explorer
In File Explorer, display the folder in which you want to create the new publication Press and hold or right-click an open area in the file list to display a shortcut menu Tap or point to New on the shortcut menu to display the New submenu Tap or click ‘Microsoft PowerPoint Presentation’ on the New submenu to display an icon and text box for a new file in the current folder window Type the desired file name in the text box, and then press the ENTER key Office 2013 and Windows 8: Essential Concepts and Skills

Creating a New Blank Document from File Explorer

Running an App from File Explorer and Opening a File
Display the folder window containing the file you wish to open Press and hold or right-click the file icon or file name to display a shortcut menu Tap or click Open on the shortcut menu to open the selected file in the app used to create the file Office 2013 and Windows 8: Essential Concepts and Skills

Saving an Existing File with the Same File Name
Tap or click the Save button on the Quick Access Toolbar to overwrite the previously saved file Office 2013 and Windows 8: Essential Concepts and Skills

Renaming a File Navigate to the location of the file to be renamed
Press and hold or right-click the file to be renamed to display a shortcut menu that presents a list of commands related to files Tap or click Rename on the shortcut menu to place the current file name in a text box Type the new file name in the text box and then press the ENTER key Office 2013 and Windows 8: Essential Concepts and Skills

Renaming a File Office 2013 and Windows 8: Essential Concepts and Skills

Moving a File Navigate to the location of the file to be moved
Display the folder in the navigation pane to which you want to move the file Drag the file from the right pane to the desired folder in the navigation pane Office 2013 and Windows 8: Essential Concepts and Skills

Moving a File Office 2013 and Windows 8: Essential Concepts and Skills

Deleting a File Navigate to the location of the file to be deleted
Press and hold or right-click the file to be deleted to display a shortcut menu Tap or click Delete on the shortcut menu to delete the file If a dialog box appears, tap or click the Yes button to delete the file Office 2013 and Windows 8: Essential Concepts and Skills

Deleting a File Office 2013 and Windows 8: Essential Concepts and Skills

Opening the Help Window in an Office App
Tap or click the Microsoft PowerPoint Help button near the upper-right corner of the program window to open the PowerPoint Help window Office 2013 and Windows 8: Essential Concepts and Skills

Moving a Window by Dragging
Drag the window title bar to the desired location Office 2013 and Windows 8: Essential Concepts and Skills

Resizing a Window by Dragging
If you are using a mouse, point to the lower-right corner of the window until the mouse pointer changes to a two-headed arrow Drag the bottom border to display more of the active window Office 2013 and Windows 8: Essential Concepts and Skills

Obtaining Help Using the ‘Search online help’ Text Box
Type the search text in the ‘Search online help’ text box at the top of the PowerPoint Help window Tap or click the ‘Search online help’ button to display the search results Tap or click the desired link to open the Help document Tap or click the Home button in the Help window to clear the search results and redisplay the Help home page Office 2013 and Windows 8: Essential Concepts and Skills

Obtaining Help Using the ‘Search online help’ Text Box

Obtaining Help Using Help Links
With the Help window open, tap or click the Home button on the toolbar to display the Help home page Tap or click the desired link to view a list of Help subtopics Tap or click the desired subtopic to view the associated article Office 2013 and Windows 8: Essential Concepts and Skills

Using Windows Help and Support
Windows Help and Support is available when using Windows or when using any Microsoft app running in Windows Office 2013 and Windows 8: Essential Concepts and Skills

Swipe in from the right edge of the screen or point to the upper-right corner of the screen to display the Charms bar Tap or click the Settings charm on the Charms bar to display the Settings menu Tap or click Help to open the Windows Help and Support window After reviewing the Windows Help and Support window, tap or click the Close button to close the Windows Help and Support window Office 2013 and Windows 8: Essential Concepts and Skills

Chapter Summary Use a touch screen Perform basic mouse operations
Start Windows and sign in to an account Identify the objects on the Windows 8 desktop Identify the apps in and versions of Microsoft Office 2013 Run an app Identify the components of the Microsoft Office ribbon Office 2013 and Windows 8: Essential Concepts and Skills

Chapter Summary Create folders Save files Change screen resolution
Perform basic tasks in Microsoft Office apps Manage files Use Microsoft Office Help and Windows Help Office 2013 and Windows 8: Essential Concepts and Skills

Microsoft PowerPoint 2013 Chapter Complete

Office 2013 and Windows 8: Essential Concepts and Skills

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