1. Systems Used for Collaboration When to achieve a common goal, result or work product

2. You are researching investment options and opportunities as a member of a team for your firm or group. Your team members are geographically dispersed around the country/world and each of you works at a different time (dependent on lifestyle choices and time zone differences). It is not realistic for all of you to meet in the same location at the same time. How are you and the members of the group going to communicate?

3. Group Communications Group communications are typically categorized as being synchronous or asynchronous – Synchronous communications occur when Face-to-face meetings or conference calls – Asynchronous communications occur when Work typically occurs at different times or in different locations

4. What are some of the technology tools that you use (or might use) for asynchronous communications and collaboration?

5. Email and – Most to share content Good for getting the word out Not everyone participates (won’t read and/or respond) Lots of emails are hard to keep/get organized – Easy to forget to attach a file – Someone might not notice the attachment or claim they didn’t see it. – If several people are all receiving the attachment, modifying the attachment and then resending the attachments, how will you be able to tell what the most complete and most current version is? You don’t want to make changes to old versions (that are now out- dated) Each copy may have something good/useful on it, but there is not a “master version” out there anywhere. – Version management and is with email and attachments.

6. Texting and instant messaging have many of the same weaknesses as email and attachments Messages boards, discussion groups and discussion threads – One member of the group posts something. Entire conversations are archived. You can see what everyone is saying, including the responses to responses. Threads can get too long. Threads could get hijacked ( ) Some team members might not participate (just read but not respond)

7. Documents can also be shared via and. – Someone can download the file from the web site or file server, make changes and then upload the file Upload occurs through a process called – Storing documents on a server is a good idea because there is a and everyone knows the team documents. – Weakness of this approach One team member can unknowingly destroy someone else’s work (). V: can’t tell who changed the document and when the change happened

8. Blog () – An online journal that uses technology to publish information on the Internet (posted in reverse chronological order) –O–O For your team to effectively communicate, you need/want a “ ” system that can: – T to documents – Provide functions and features to

9. Systems that provide “Shared Content with Version Management” Team Portals – Microsoft Office – Microsoft Provides version control: limits who can do what to a document W (pronounced we-key) G Docs & Spreadsheets

10. Google Docs & Spreadsheets An application software product from Google used to – Documents /files are stored on the Google servers. – Users access the documents and can simultaneously see and edit documents. You can see when others are. R the document lets you – To share a document, simply enter a person’s email address and Google contacts them to let them know a document exists and they are provided a link to it. If you have a Google account, you can edit the document. Excel and Word files can be uploaded to the Google application. Documents can also be saved in Word, Excel or other common file formats.

11. Wikis Web-based tools that make it easy for users to and – Wikipedia: web-based encyclopedia: most well-known – Wikis can serve as a repository of team knowledge – When a user contributes a wiki entry, the system As others modify the entry, the wiki software tracks the identity of the modifier and the date. is one of the most well-known free wiki sites. It is thought of as a “.” A wiki has been created for this class at wetpaint.com – The wiki address is http://management566.wetpaint.com/http://management566.wetpaint.com/ – You have been invited to join this private wiki (check your webmail inbox)

12. Security Issue When using such as these, you must. – Are you posting confidential material? – Who might see, modify or download the material that is being posted? – Are “outsiders” part of your collaborative team, and if so, how might they use/view the info being posted. – What are your corporate security policies? Do the use of collaborative tools circumvent them? Collaboration tools have many benefits, but they also open the door to the loss of critical assets. Let the collaborator beware !!!!!