1. Presented by Berwick Academy ICT Technical Services
Office 365
Presented by Berwick Academy
ICT Technical Services

2. Office 365 Includes web
and Mobile Versions of
Word, Excel, PowerPoint
and OneNote for Creating
and Editing Documents
Office 365 offers Current Employees and Students Microsoft Office on up to 5 Personal Computers (Windows and/or Mac)
Document Sharing and
Collaboration requires the
Documents to be stored on
OneDrive. Office 365 comes
with 1TB of OneDrive space
and DropBox-style file sync.
Microsoft Office is already
on school Office and
Classroom Computers

3. ? ? Upon logging in to the Office 365 portal, 9 web apps are available
by default: Yammer, OneDrive, Sites
Delve, Video, Word Online, Excel
Online, PowerPoint Online and
OneNote Online. ? ?
While we can add
licensed apps to the portal, it
is important to note that
Microsoft may also add apps as
they are developed for Office 365.

4. Sites are personal or group
blogs for sharing files and
collaborating with others on,
and off, campus. Sites can
be customized with surveys,
calendars, task lists and
shared file libraries.
Yammer is a social network
(like Facebook) for private
networks (such as BA)
which is integrated into 365
for easy sharing of files and
group discussions.
Delve is a dashboard which
uses a ‘card-based’ interface
(like Pinterest) to highlight,
when shared files were last
edited and by whom as well
as recent posts in your Sites.
Video is a space for sharing
Video files with others (like
YouTube). Videos can be
tagged for relevance and
integrated into Yammer and
other Office 365 apps.

5. While Yammer, Sites, Delve and Video are
valuable resources, the focus of this
demonstration today will be on the major
applications offered in Office 365: Word
Online, Excel Online, PowerPoint Online,
OneNote Online and OneDrive.

6. Now, let’s take a look at OneDrive!

7. File Management in OneDrive Create New, Upload, Deleting, Sharing, Folders, Recycle, Sync & More

8. Edit a Document in the Cloud or Edit it on your Computer

9. Saving - Automatically Saves while working on OneDrive or Save a Document to another location, like the Network or your Computer

10. Sync Files and Folders on OneDrive Find them in your Favorites*
NOTE: *Not currently available for Mac’s.

11. Editing from the OneDrive in Favorites
The Save Disk in the office program will have two little arrows letting you know it is automatically saving your file while in OneDrive

12. Share a Document
In Word (or any other office program) Invite People to Share a Document in OneDrive

13. Share files in OneDrive
Get a Link
Select either Edit or View
s can be sent when Sharing Files or Folders

14. Email Examples of Shared Files or Folders
Share a Folder
Share a file with one or several users

15. Shared Document with Real Time Editing
Several users can be editing the same document at the same time.
A flag and name appears at the exact place when someone is editing a shared document as they are typing.
The top bar displays details of who is editing.

16. Recap - Office Differences at a Glance
Office on Campus Computers
Local to the computer
Full editing functions/features
Backed up by Berwick Academy when files are stored on Network
An On-line version by using a browser
Share files with real time editing
Lite editing functions/features

17. Frequently Asked Questions about Office 365

18. Do I have install something on my computer at work to use Office 365?
Is there more training?
Technical Services has a Office 365 webpage with links to Office 365 tutorials and How To Video’s.
Do I have install something on my computer at work to use Office 365?
No, school computers already have Microsoft Office installed on them. To use Office 365 you simply use your school account ( ) and school password to log in.

19. What can I store on this Space, the cloud?
Microsoft OneDrive is file storage space on a Microsoft server. You may store any type of files on your OneDrive space. (i.e. zip files, audio files, video files, PDFs, etc.) Not just Microsoft Office documents (.docx, .xlsx, etc.). Please note that OneDrive space is not backed up (by Microsoft or Berwick Academy) and thus, any files deleted from OneDrive are NOT recoverable.

20. Who may use Office 365?
Office 365 at Berwick Academy is for current employees and students.
If I share a document can I get back to my original version?
Yes, under the Manage is Version History which gives you the ability to restore to a specific version on a specific date.

21. Questions? Should you have any more questions please contact the ICT Technical Support Team
Thanks!