1. Pay and Leave

2. What We Do  Provide Policy Guidance and Training  Resolve Pay and Leave Issues  Manage the Voluntary Leave Transfer Program  Manage the Leave Restoration Program  Oversee T&A Function

3. Who We Are TED NYKIEL PAY & LEAVE PROGRAM MANAGER TEL: 301-504-4426 Email: ted.nykiel@ars.usda.govted.nykiel@ars.usda.gov TERRI PONTE HR SPECIALIST, SYSTEMS ANALYSIS & POLICY TEL: 301-504-1474 Email: terri.ponte@ars.usda.govterri.ponte@ars.usda.gov MICHELYN BOYD HR SPECIALIST, SYSTEMS ANALYSIS & POLICY TEL: 301-504-1466 Email: michelyn.boyd@ars.usda.govmichelyn.boyd@ars.usda.gov MONETTA HARVEY HR ASSISTANT, LTP COORDINATOR TEL: 301-504-1457 Email: monetta.harvey@ars.usda.govmonetta.harvey@ars.usda.gov VACANT HR ASSISTANT, LTP COORDINATOR TEL: 301-504-1468 Email:

4. Where is the Information? www.afm.ars.usda.govwww.afm.ars.usda.gov/ Search: “P&Ps and Manuals” 402.1 Flexible Work Schedule 402.3 Premium Pay 402.6 Leave Administration 412.5 Pay Options – Recruitment Relocation and Retention

5. Web Sites con ’ t www.opm.gov/ Select “ Subject Index ” Select “ P ” for Pay or “ L ” for Leave

6. Agenda  Leave Policies and Programs  Family Medical Leave Policies  Premium Pay  Travel Compensation  Flexible Work Schedules

7. Time and Attendance ? Timekeeper Back-up ? Requests for leave ? Timesheets ? Change of Schedule ? Comp-Time, Use or Lose, and Error Reports & Leave Audits

8. Family Leave Policies  Sick Leave for Family Care & Bereavement  Family and Medical Leave Act  Sick Leave for Adoption  Expanded Family and Medical Leave  Organ Donation  Leave Transfer Program

9. Family Medical Leave Act (FMLA) and Sick Leave for Family Care and Bereavement Type of Leave Eligibility Usage Definition of family member Leave Requirement Health condition of self or family member

10. Leave Transfer Program 1. Personal Medical Emergency 2. Family Medical Emergency

11. Recipient  Uses all Annual and entitled Sick Leave  24hrs of LWOP or Advanced Leave  Apply within 90 days of medical emergency  Maximum 2087 hours of donated leave for FT  Set aside leave accrued as much as 40 AL and 40 SL

12. Donor ● May donate no more than one-half of AL they will earn in the leave year, exceptions are allowed. ● May donate annual leave to employees in other Federal agencies. ● May not donate leave to immediate supervisor.

13. Premium Pay 1. Overtime 2. Compensatory Time Off 3. *Religious Comp-Time 4. Holiday Premium Pay 5. *Night Pay Differential 6. Sunday Pay Differential 7. *Environmental (FWS) Differential 8. *Hazard Pay GS Differential

14. Credit Hours & Overtime/Compensatory Time Employee or Management?? Approval Eligibility Time Limitation Usage Payment Travel

15. Bi-Weekly Premium Pay Limitation 2006  Bi-Weekly Pay for a GS-15 Step 10 or, If Greater  Level V of the Executive Schedule $133,900 (Bi-weekly $5,132.80) Aggregate Limitation on Pay Level I of the Executive Schedule ($183,500)

16. Holidays ● Full-time Employees (8 hours) ● Holiday Premium Pay for FT Employees ● "In Lieu of" Holidays ● Part Time Employees ● Credit Hours

17. Sunday Pay Differential  Must be regularly scheduled to work on Sunday.  Sunday premium pay may be paid only for periods when an employee performs work on Sunday.  Part-time employees are not entitled to Sunday differential pay.

18. Annual Leave Accrual Rates Leave Category Changes Leave Ceilings Terminal Leave Approval

19. Sick Leave Accruals When Leaving Federal Service Approval

20. Advanced Leave Annual Leave: Limited to the amount the employee will accrue in the remainder of the leave year. Sick Leave: A maximum of 240 hours, even for Family Care sick leave. Employees do not have an entitlement to advanced leave. Waiver for unearned leave. May Buy Back.

21. Forfeiture and Restoration of Annual Leave 1.Annual Leave must be scheduled NLT 3 pay periods prior to end of the leave year 2.Cancellation of Annual Leave a.Exigency to Public Business b. Administrative Error c.Employee Illness d. Employee Essential in a National Emergency 3.Request & Approval to Restore lost AL

22. Lump Sum Pay for unused:Annual Leave Compensatory Time Earned Restored Annual Leave Credit Hours ************************************************************ Paid upon: Retirement Leaving Federal service or Entering into active military service Must pay back if employee returns to Federal service too soon

23. Travel, Exempt Employee Time spent in transit shall be considered hours of work when: 1.During regular working hours. 2.Work is performed while in transit. 3.It is the return trip from transporting items. 4.Transit is under arduous and unusual conditions 5.If results from an urgent event which could not be scheduled or controlled administratively.

24. Travel, Non-Exempt Employee Time spent in transit during non-duty hours shall be considered hours of work when: 1. Required to drive a vehicle 2. A passenger on a one-day assignment 3. A passenger on an overnight assignment during hours that correspond to the employee(s) regular working hours.

25. Comp-time for Travel Eligibility Restricted Creditable Time Non Creditable Time Limitation Forfeiture Never can be cashed in

26. Other Leave Provisions Military Leave Court Leave Juror, witness in a government case Excused absence Emergency dismissal or closure No leave charged on workday when facility is closed prior to the beginning of the workday AWOL

27. Training as Hours of Work FLSA Exempt Employee 1. Training during regular working hours. 2. Training outside of regular working hours if it meets one of the following requirements. a. Employee is already receiving premium pay b. Situations the employee must learn to handle only occur at night. c. Costs including premium pay are less than the costs when training is confined to regular work hours. d. Granted an exception by OPM

28. Training as Hours of Work FLSA Non-Exempt Employee 1. The employee = s training is required by the agency and the employee = s performance or continued retention in his or her current position will be adversely affected by non- enrollment in such training. 2. Time spent by an employee performing work for the agency during periods of training shall be considered hours of work.

29. Leave criterion which are pro-rated for Part-time employees Credit Hours Military Leave Emergency Military Leave Time Off Awards FMLA Sick Leave for Family Care & Bereavement

30. Flexible Work Schedules Tour of Duty Core Time Flexible Time Gliding Time Meal Time Maxiflex