1. Cecily Johns Project Director Collection Management Initiative Collection Management Strategies in a Digital Environment

2. Collection Management Initiative A two year grant project, funded by the Andrew W. Mellon Foundation Initiated January 2001 CMI website at http://www.ucop.edu/cmi/

3. What does the Project involve? Removing from campus libraries selected print journals for which electronic access is provided, and relocating those journals to storage. Gathering objective data, including cost and usage data for both print and electronic versions of selected journals. Studying user attitudes and preferences when the primary use of journals is via access to electronic versions.

4. How planning for the CMI originated UC’s library planning and advisory committee passed a resolution that endorsed experiments http://www.slp.ucop.edu/consultation/slasiac/ The Mellon Foundation expressed interest in supporting such experiments and making the results available

5. Why UC was motivated to assume such a project Overtaxed UC capital program: limited opportunities to add new library buildings Competing proposals for classroom/faculty office space. Seismic upgrades needed. Deteriorating campus infrastructure.  60,000 new student enrollments expected over the next 10 years.

6. Why UC was well positioned to make a proposal to the Mellon Foundation  History of collaboration among the UC libraries  Ability to leverage the California Digital Library collections: 7,000 electronic journals 200 reference databases Numerous monograph collections Over 6,000 finding aids to archival collections

7. UC well positioned to make a proposal Availability of two remote storage facilities, one in the north and one in the south

8. Phases of the project Phase 1: Consultation and preparation, selection of journal titles, processing of materials – 9 months Phase 2: Relocation of selected print journals to remote storage and gathering data on usage, costs, and user attitudes and behavior – 12 months Phase 3: Evaluation of institutional strategies, development of policies, and programs for archiving and management of mixed format collections – 6 months (overlapping with Phase 2)

9. Two ways that UC libraries participate in the project As Experimental libraries: These libraries removed selected print journals for which electronic access is available from campus libraries to remote storage As Control libraries: These libraries are maintaining print journals for which electronic access is available on their shelves

10. Criteria for journal selection Sufficient data must be available from the electronic publisher to measure use by title and by campus. Sample of journal titles should include multiple publishers and/or suppliers of electronic journals.

11. Journal criteria Sample of journal titles must include both: Currently received journals with digital counterpart Retrospective journal runs (e.g., JSTOR) with digital counterpart

12. Selected journals in the study should include:  a variety disciplines  graphics  varying article length  varying use patterns Journal criteria

13. Eligible Universe of Journals 2,683 journals met criteria out of 6,000 ejournals 15 publisher/providers capable of providing use data 300 journal titles selected for study

14. Journals selected for CMI study 300 experimental journal titles relocated to storage October 1, 2001 300 matching control journal titles on library shelves 300 electronic journals, versions of the print titles

15. Sample Journal Title Henry James Review Control journal located in the library at UC Riverside Experimental journal relocated from UC Irvine library to storage facility Electronic version of journal available on all campuses

16. Breakdown of subject categories Arts/Humanities23 Social Sciences28 Physical Sciences/Engineering111 Life/Health Sciences140

17. Electronic journal publishers/providers Academic Elsevier ACS APS IOP JSTOR Muse Wiley

18. Research: Use Data Use data is being collected for:  Print journals on library shelves (control)  Print journals in storage (experimental)  Electronic journals

19. Research: User behavior/preference data Surveys of those who request journals from storage Comment Cards left on library shelves Interviews Surveys

20. Research: Costs Cost of staff time for consultation, selection of titles, training, processing, bibliographic control, transportation Cost of print subscriptions and ejournal licenses Cost of storage of journals

21. Where do we go from here? Continue to collect usage and cost data Analyze objective data Complete user interviews and surveys Analyze findings from interviews/surveys Develop strategies and long range plans for managing mixed format collections

22. Taking advantage of UC resource sharing services Union catalog (Melvyl) A&I databases with links to journals Shared storage facilities Patron-initiated request service Systemwide courier service Web-based delivery of electronic resources