1. MIS NODAL OFFICER MEETING 30 & 31 ST AUGUST, 2012

2. AGENDA- PART-I E-FMS Prerequisites and Activities to be taken by states Discussion on e-FMS for post office accounts State to share progress in pilot states on e-FMS. Readiness of other states to initiate the same. Role & Responsibility of: State DBA State Project Management Unit (SPMU) for e-FMS implementation e-MR Feed back on the states visit for e-MR in 6 states e-MR (All States to move towards e-MR by September, 2012 Important circulars issued w.r.t. to MIS/ ICT

3. PRE-REQUISITES for eFMS The States to: 1.Agree to make all MGNREGS payments through a Central Account being operated at the State level/ District Level. 2.Internet connectivity should be available at least at Block level. 3.Provide at least two operational PCs at every Block with connectivity. 4.Agree to generate all Payment Orders using NREGASoft. 5.Adopt Digital Signatures for approving payments.

4. Activities to be undertaken by States : eFMS 1.Identification of Key Bank(s) by the State. 2.Agreement / MoU between the State & the Bank(s) to enable a seamless electronic payment mechanism. 3.Co-ordination with the selected Key Bank(s) and NIC, New Delhi for Interfacing NREGASoft with the Bank’s CBS. 4.Updation /verification of bank accounts of stake holders. 5.Identification of payment level & signatories. 6.Issuance of Digital Signatures to all Approving Authorities 7.Training the Approving Authorities on the usage of Digital Signatures. 8.Positioning adequate technical manpower at State / District for handholding.

5. Master Data Management Add/ Move District/ Block/ GP/ Village Edit GP/ Village name or Add Census code Delete/ Mark Urban Panchayat/ Village Update Masters (activity, material, vendor, executing agency, bank, bank-branch) Resume Documents Jobcard, Worker, Muster Roll, Zero attendance MR and Bill/ Voucher Opening Balance Edit/ Freeze opening balance Unfreeze opening balance Negative Balance Negative balance at each level Work Approval Set limit for work approval Manage Muster Roll Type E-muster/ pre-printed Muster Roll Delete payment date of Muster Roll Edit payment date of MR Account Information Download Panchayat wise MGNREGA workers account information Download MGNREGA DPC/ PO/ Implementing Agencies/ GP account information Role and responsibility :STATE DBA

6. Material Management Edit rate and quantity of material VAT/ Tax Management E-FMS Account Management Freeze workers account Unfreeze worker account Declare debit account Business Correspondent (BC) Add new BC, CSP Signatory Management Assign more location to signatories Delete/ Revoke DSCs Set Transaction Limit Expenditure on material Administrative expenditure Worker Name Correct invalid workers name Download Data Complete MGNREGA database of the State Role and responsibility :STATE DBA

7. Data mismatch management (in offline version of NREGAsoft and Fast track data entry mode) Master data missing Number of works whose agency is not in agency master Deleted record from offline backup Deletion of muster roll (MR) Due to overlap period Due to worker missing in applicant table Due to family missing in registration table Role and responsibility :STATE DBA

8. State Project Management Unit (SPMU)  SPMU at each state for implementation and monitoring of e-FMS and other ICT related projects.  SPMU be headed by a Director level official from State RD and will be supported by:  1 state MIS nodal Officer,  1 Junior Consultant,  1 Operations Manager, and  2 Operations Assistant, in each State. Key responsibilities of the resources are detailed below: State MIS Nodal Officer (SMNO)  SMNO will monitor the MIS operationalization on a day to day basis.  SMNO will be responsible of data centric operations assigned to him e.g. :  updation of various masters,  event registration in case of bifurcation of district, block, panchayats & freezing /unfreezing of various options.  SMNO will ensure full MIS operationalisation which is a pre cursor for the e-FMS implementation.  SMNO will discuss the MIS reports/alerts/issues with the State MGNREGA officials and e- FMS related issues in SPMU regularly and ensure timely solution to the problems.  SMNO will report to SPMU Head on day-to-day basis Role and responsibility :SPMU

9. Junior Consultant (JC)  The JC will serve as the link between the State RD department and MoRD.  JC will be reporting into the SPMU Head on e-FMS on a day-to-day basis.  JC will be responsible for the overall project management related to e-FMS and shall undertake the following on an ongoing basis:  Help States understand the project scope & define project implementation roadmap & timelines  Provide support in signing agreement with the Banks for enabling Electronic Fund Transfer (EFT) through Electronic Fund Management System (EFMS)  Monitor the project progress on an ongoing basis.  Monitor the flow of transaction on daily basis.  Daily Reconciliation of e-FMS Bank account and figures in the e-FMS module of NREGASoft.  Discuss the alerts in the SPMU meeting and suggest the follow up action.  Compilation of weekly, monthly progress reports for evaluation of project progress  Plan for organizing the Trainings and facilitate the same  Co-ordinate with the Central Project Management Unit (CPMU)  Provide support for conceptualization & implementation of other ICT initiatives under MGNREGA. Role and responsibility : SPMU

10. Operations Manager (OM)  Hold the overall responsibility of running of e-FMS on a daily basis.  Assign sites to Operations Assistants (OAs)  Oversee OAs in providing technical support (telephonic, email) to all the sites using EFMS  Serve as the next level of escalation for technical support for problems that cannot be solved by the OAs  Evaluation of performance of OAs and provide ongoing feedback for improvement  Identify, log, and report the defects in the EFMS system to the central NIC team  Technical troubleshooting in case of errors during fund transfer  Engage with the Bank representatives in resolving any transaction related errors  Oversee the implementation of other ICT initiatives under MGNREGA  Ensure the signatories change management on e-FMS  Does the activities assigned to the role i.e. freeze/unfreeze account, adding location to e-FMS etc. Operations Assistants (OA)  Technical support to their assigned sites for ensuring smooth operations of EFMS  Ensure successful fund transfers on a daily basis for their assigned sites  Co-ordinate with the AMC provider’s staff for technical onsite support, depending upon the State arrangements for such support  Undertake the implementation of other ICT initiatives under MGNREGA

11. Status of e-MR and entry of MRs in MIS

13. Important Circulars States/ UTs to implement the use of e-MR by September 2012. Seeding of the Aadhaar number of MGNREGA workers in MIS (NREGAsoft) Advisory on NEFT charges to be paid to banks and encourage e-payments. Updating status of completed works in MIS Clarification on implementing CPSMS when states have already started deploying e-FMS for payment of wages in MGNREGA

14. MIS Issues MIS to be only single source of reporting and all financial release will be based on MIS reporting done by States OB reconciliation as per UC or Audit Report Pipeline expenditure Unemployment Allowance & Delayed Payments Updation of work status (a) Partial closure (b) Photos of works. Status of progress made by states Updation and cleaning of registration (Job Card) data. Updation, Verification & Freezing of Bank & Post offices accounts Making MB mandatory for corresponding MRs All States to shift from offline to Online Version of NREGASoft. Updation of UID (Aadhaar) Number of the MGNREGA beneficiaries in the Job cards. Discussion on NREGASoft issues sent by states. AGENDA: PART-II

15. Status of MIS (FY 2011-12) STATES TO RECONCILE FIGURES AND CLOSE THE DATA ENTRY FOR FY 11-12

16. Work completion rate (FY 2011-12): States to expedite closure of works in MIS MARCH -2012AUGUST-2012

17. %of works completed since inception in MIS States to expedite closure of works in MIS

18. Status of works photos States to upload photos of works with GPS co-ordinates

19. Status of jobcards with HHs photo & A/C number States to upload photos of workers and update and freeze the bank & PO A/c information

20. Status of Aadhaar number

21. THANKS

22. E-FMS:CONTACT DETAILS (1) MADHURI SHARMA madhuri@nic.in Phone: 9717040557/23097055 (2) RITESH SAXENA ritesh_saxena123@yahoo.com Phone: 9999 666 299