1. Bilingual Directors’ Meeting June 11, 2015

2. We value your feedback! Please complete top section before the meeting & the bottom section at the end of the meeting.

4. Introduction:  At your table groups, share:  Your plans for the summer  Your districts plans for EL summer programs  If you do not have a program, if you could & money was not an issue, what would you EL summer school program look like?  Whole Group: Introduce yourself. Name and district & must share out take-aways!

5. Bilingual Directors, EL Websites

6. Bilingual Directors, EL Websites… sdcoe.net/dl  Where is the list of bilingual directors?  Where are the handouts from the past bilingual directors meetings and the PLS?  Where is the list of past Biliteracy Symposium honorees?  Where are all the dual language resources

7. Bilingual Directors, EL Websites… sdcoe.net/dl  Take a moment to visit the EL websites  Share with your tables any discoveries you made others might want to know about  Share Out: Any questions, suggestions,…

9. AB 899

12. LCAP Update

13. BCN Update: Title III, CELDT, ELPAC

14. CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction Regulations for the English Language Proficiency Assessments for California (ELPAC) Bilingual Coordinators Network Meeting May 29, 2015 English Language Proficiency Assessments Office

15. TOM TORLAKSON State Superintendent of Public Instruction Overview Regulations Process at the California Department of Education (CDE) Example of ELPAC Initial Assessment and Appeal Period Timeline Focus Groups for the Regulations Topics of Key Responses from the Focus Groups Table Discussion Topics Table Discussion Instructions Whole-Group Sharing Contact Information 2

16. TOM TORLAKSON State Superintendent of Public Instruction Regulations Process at the CDE General development process: 1.Program office develops proposed regulations based on input from multiple divisions and offices. 2.Program office also gathers external stakeholder input. 3.Internal CDE review and approval process completed. 4.SBE approves the commencement of the rulemaking process. 5.Regulations are posted for a 45-day public comment period. 3

17. TOM TORLAKSON State Superintendent of Public Instruction Example of ELPAC Initial Assessment and Appeal Period Timeline 45-Calendar-Day Appeal Period Pupil Receives EL Services Sept 1 calendar days Sept 10 Oct 1 Nov 1Nov 1 30 calendar days from receipt of parent appeal request 15 calendar days 10 calendar days Administer Language Use Survey 10 30 calendar days Administer & Score the Initial Assessment Window to Notify Parent of Right to Appeal Date of First Enrollment Window for Parent to Request Appeal Superintendent Grants/Denies Appeal Based on Evidence & Notifies Parent in Writing of Decision Dec 1Dec 1 4

18. TOM TORLAKSON State Superintendent of Public Instruction -Marta Escobar (from Group 2) 18 Focus Groups for the Regulations Focus Group 1, April 10 -Elizabeth Fralicks, Fresno Unified School District (USD) -Keila Rodriguez, Imperial County Office of Education (COE) -Lizette Diaz, Ontario-Montclair School District -Maria Diaz, Tehama COE -Stephanie Wayment, Lake COE Focus Group 2, April 10 -Debra Dougherty, San Diego USD -Magda Ruz Gonzalez, Los Angeles COE -Marta Escobar, Kern County Superintendent of Schools -Michelle Muncy-Silva, Monterey COE -Tony Mora, San Diego COE Focus Group 3, April 13 -Martha Zaragoza-Diaz, Martha Zaragoza-Diaz and Associates -Norm Gold, Norm Gold Associates -Shelly Spiegel-Coleman, Californians Together -Elizabeth Fralicks (from Group 1) -Magda Ruz Gonzalez (from Group 2)

19. TOM TORLAKSON State Superintendent of Public Instruction 19 Contact Information English Language Proficiency Assessments Office Phone: 916-319-0784 ELPAC e-mail: elpac@cde.ca.gov CELDT e-mail: celdt@cde.ca.gov CELDT and ELPAC Web page: http://www.cde.ca.gov/ta/tg/el/ elpac@cde.ca.govceldt@cde.ca.gov http://www.cde.ca.gov/ta/tg/el/

20. TOM TORLAKSON State Superintendent of Public Instruction 20 Title III LEP/Immigrant Technical Assistance: Required Annual Update of the Local Educational Agency Plan and Budget Veronica Aguila, Director English Learner Support Division Lilia G. Sánchez Geoffrey Ndirangu Education Programs Consultants Language Policy and Leadership Office California Department of Education

21. TOM TORLAKSON State Superintendent of Public Instruction LEAP Goal 2 Annual Update Requirement  Per ESEA, Title III, Part A, section 3114: for a fiscal year, eligible LEAs must have a plan in accordance with ESEA, Title III, Part A, Section 3116 to receive Title III Funding (LEP & Immigrant) 21

22. TOM TORLAKSON State Superintendent of Public Instruction Annual LEAP Goal 2 Update  LEAs who participate in the Title III, LEP or Title III, Immigrant programs are required to update their LEAP Goal 2 annually (ESEA, Title III, Part A, Section 3114)  The annual LEAP Goal 2 update must include a projected budget for the entire entitlement for the subgrant year 22

23. TOM TORLAKSON State Superintendent of Public Instruction Annual LEAP Goal 2 Update (Cont.)  As part of the CARS “Certification of Assurances” Web page, the CDE requires LEAs to provide a direct link (URL) to their posted updated LEAP Goal 2 that includes the projected budget for the entire entitlement for the subgrant year  CDE staff will confirm that the updated plans including projected budgets are posted at the URL provided before releasing any funds to an LEA in 2015  16 23

24. TOM TORLAKSON State Superintendent of Public Instruction Certification of Assurances 24

25. TOM TORLAKSON State Superintendent of Public Instruction 25 Year 3 or 4+ In CAIS Step 1: Update LEAP Goal 2 with budget Step 2: Post a PDF of both on local Web site Step 3: Provide the direct URL in CARS Certification of Assurances page Note: Budget must account for all Title III supplementary activities expenditures Year 0, 1 or 4+ Not in CAIS Step 1: Update LEAP Goal 2 with budget Step 2: Post a PDF of both on local Web site Step 3: Provide the direct URL in CARS certification of assurances page Note: Budget must account for all Title III supplementary activities expenditures Year 2 or Year 4 In CAIS Step 1: Use current “Accepted” Year 2 or Year 4 Improvement Plan plus updated LEAP Goal 2 with Budget Step 2: Post a PDF of both on local Web site Step 3: Provide the direct URL in CARS certification of assurances page Note: Budget must account for all Title III supplementary activities expenditures When applying for Title III Limited English Proficient/Immigrant funding for any fiscal year, eligible LEA must have an approved plan and budget under Title III Section 3116. Funds must be used to supplement other Federal, State and local public funds that would have been expended absent such funds. Provide in CARS Certification of Assurances page a direct URL to the updated LEA Plan Goal 2 and budget by June 30. Provide a separate budget if template does not have a budget column. In 2015-16 and thereafter, the LEAP Goal 2 and budget should be updated by June 30 in order to receive the first apportionment in August. Funds will be release to LEAs after confirming that the current plan and budget are posted at a designated Web address with a valid URL. LEAs may use the Year 2 or Year 4 current improvements plans or updated versions, for the required annual update. However, plan activities must be current and total LEAP Goal 2 updated budget for the entire entitlement for the subgrant year must be provided. Title III Limited English Proficient/Title III Immigrant Annual Plan with Budget Update Funding Process

26. TOM TORLAKSON State Superintendent of Public Instruction LEAP Goal 2 Update  An LEA may use the LEAP Goal 2 template with budget columns for the required annual updates (See attached sample)  Please note, if an LEA uses the LEAP Goal 2 template without budget columns, the Title III projected budget for the entire entitlement for the subgrant year must be attached 26

27. TOM TORLAKSON State Superintendent of Public Instruction 27 Sample - LEAP Goal 2 with budget columns

28. TOM TORLAKSON State Superintendent of Public Instruction LEAP Goal 2 Update  The CDE has developed a “Budget Update Sample Template” to use as an addendum to the multi-year LEAP Goal 2 (see attached sample ) 28

29. TOM TORLAKSON State Superintendent of Public Instruction 29

30. TOM TORLAKSON State Superintendent of Public Instruction LEAP Goal 2 Update  This budget template is not designed to be used in lieu of a full LEAP Goal 2 revision, but as an update to Goal 2 (Title III) of the LEAP Plan  It addresses only the proposed fiscal element; the expenditures for the activities of the applicable subgrant  It does not satisfy or replace the required Title III Year 2 or Year 4 Improvement Plan  Activities identified in the LEAP annually projected budget must demonstrate that the funding is used to supplement the level of other federal, state, and local public funds 30

31. TOM TORLAKSON State Superintendent of Public Instruction LEAP Goal 2: Year 2 and Year 4 Improvement Plans If the entire projected budget for the subgrant year will be used to implement the improvement plan, the LEA may use the Year 2 or Year 4 Improvement Plan (LEAP Goal 2) to satisfy the annual update requirement 31

32. TOM TORLAKSON State Superintendent of Public Instruction LEAP Goal 2: Year 2 and Year 4 Improvement Plans If only a portion of the entitlement for the subgrant year will be used to implement the Year 2 or Year 4 Improvement Plan (LEAP Goal 2), the LEA may use this plan plus the Budget Update Template to completely allocate the entire entitlement and satisfy the annual LEAP Goal 2 update requirement 32

33. TOM TORLAKSON State Superintendent of Public Instruction LEAP Goal 2 Update The LEA must  provide an update of the goals and activities where such have changed  must identify the required and allowable activities to be implemented with the proposed Title III funds The LEAP Goal 2 must identify all items to be purchased in support of the activity in the projected budget for the entire entitlement of the subgrant year  This would include personnel, materials, programs and services consistent with the required and allowable activities of ESEA, Title III, Part A, Section 3115 and  are supplemental to other state, federal, and local funds 33

34. TOM TORLAKSON State Superintendent of Public Instruction LEAP Goal 2 Update  The LEAP Goal 2 must identify the projected budgeted amounts for each activity identified to sufficiently implement the action to meet the LEA goals 34

35. TOM TORLAKSON State Superintendent of Public Instruction LEAP Goal 2 Update Developing a Supplemental Title III Program Do all of the items in the LEAP Goal 2 and projected budget narrative meet the following criteria? Are the activities and expenditures allowable? Are the activities and expenditures allocable? Are the activities and expenditures reasonable, sufficient, and necessary to carry out subgrant functions? Should the activities and expenditures be included in the 2% limit because they are administrative costs? 35

36. TOM TORLAKSON State Superintendent of Public Instruction LEAP Goal 2 Update Supplement, Not Supplant Requirement Questions to Ask When Considering Whether Title III Funds Can be used Without Violating the Supplement, Not Supplant Requirement Based on the answers to the previous questions, would the proposed funds be used to provide an instructional program/service that is in addition to or supplemental to an instructional program service that would otherwise be provided to EL students (or be required to be provided by other laws/regulations) in the absence of a Title III grant? 36

37. TOM TORLAKSON State Superintendent of Public Instruction Funding Eligibility  CDE staff will confirm that the updated LEAP Goal 2 including the proposed budgets for the entire entitlement for the subgrant year are posted at the URL provided before releasing any funds to LEA in 2015  16 37

38. TOM TORLAKSON State Superintendent of Public Instruction Funding Eligibility CDE must verify that plans contain:  Required activities  Allowable activities  Reasonable and necessary activities CDE will also verify that:  No additional administrative costs are interwoven into the activities  The entire entitlement for the subgrant year has been allocated  All subgrant activities are of supplemental nature 38

39. TOM TORLAKSON State Superintendent of Public Instruction Release of Funds In 2015–16 and each year thereafter, in order to receive the first apportionment in August  the LEAP Goal 2 including the projected budget for the entire entitlement for the subgrant year should be updated with all necessary content by June 30 The CDE will release Title III funds for the subgrant year to LEAs after confirming that:  there is an updated LEAP Goal 2 including the projected budget for the entire entitlement for the subgrant year  the LEA has provided a valid and direct Web link on CARS 39

40. TOM TORLAKSON State Superintendent of Public Instruction 2015−16 Funding Eligibility  LEAs that do not have a LEAP Goal 2 including a projected budget for the entire entitlement for the subgrant year are not eligible to receive Title III funds  Funding may be delayed to LEAs who do not provide approvable plan updates and/or links on CARS by June 30, 2015 40

41. TOM TORLAKSON State Superintendent of Public Instruction 41 Supporting Documents Supporting documents are posted at:  Title IIII Accountability Requirements 2014 http://www.cde.ca.gov/sp/el/t3/t3amaotargets14.asp  Title III http://www.cde.ca.gov/sp/el/t3/  CARS Web page http://www.cde.ca.gov/fg/aa/co/ca14rfa.asp  Office of Managements and Budget (OMB) Uniform Guidance at: http://www.ecfr.gov/cgibin/textidx?SID=ed90f54836feb6a994f65 7188eb05e33&node=2:1.1.2.2.1&rgn=div5#se2.1.200_134

42. TOM TORLAKSON State Superintendent of Public Instruction 42 2014–15 Allocation Amounts Funding amounts (Entitlements), including Maintenance Of Effort (MOE) reductions are posted at:  LEP: The CDEs Funding Results Title III-LEP Student Subgrant Program Web page at http://www.cde.ca.gov/fg/fo/r14/lep14result.asp  Immigrant: The CDEs Funding Results Title III Immigrant Education Subgrant Program Web page at http://www.cde.ca.gov/fg/fo/r14/imm14result.asp

43. TOM TORLAKSON State Superintendent of Public Instruction 43 Title III Fiscal and Program Technical Assistance Contacts LEP & Immigrant  Fiscal Questions: Patty Stevens, Associate Governmental Program Analyst, 916-323-5838 or pstevens@cde.ca.gov  Program Questions: Geoffrey Ndirangu, Education Programs Consultant, 916-323-5831 or gndirang@cde.ca.gov Cash Management  Allocations, Apportionments and Cash Management Cash Management Data Collection System Questions: Karen Almquist, Educational Fiscal Services Consultant, 916-327-4406 or kalmquis@cde.ca.gov

44. TOM TORLAKSON State Superintendent of Public Instruction 44 Lilia G Sánchez Education Programs Consultant Language Policy and Leadership Office Lsanchez@cde.ca.gov 916-319-0265 Title III Accountability Requirements and Technical Assistance Contact

45. Collaboration & Dialogue

46. Student Shadowing:  “A veteran teacher turned coach shadows 2 students for 2 days” Grant Wiggins’ Blog Post  Over 3 million hits (Jan. 2015)  Follow-up over ½ million hits  Inspired many of you to shadow ELs

47. Listening to Students’ & Teachers’ Voices Interviewing in Action A Colleagues Shares her Research Emily Toone

48. Research Questions  What are the support strategies and mechanisms that can increase the likelihood of students at a selected high school to successfully transition out of the EL program?  What, if any, are the discernible differences in achievement between a pure/homogeneous or inclusive/heterogeneous ELL classroom?

49. Student and Teacher Sample Student  Total of 16 students were surveyed and interviewed  Three students: a high level, medium level, and low level student were chosen from each teacher.  Two students were absent or opted out Teacher 4 teachers with 10 years or more of experience 2 first year teachers All teachers are ELD or High School Success teachers Six teachers surveyed and interviewed

50. Student and Teacher Survey Results  Student Sample of 16  Teacher Sample of 6 ELD or High School Success Teachers  Attitudinal Measure: 5 = highest impact on student achievement 0 = lowest impact on student achievement Teacher Survey Results

51. Teacher Interview Results Data from interviews was coded and then broken down into themes. The hierarchical tree diagram above indicates which themes were most prevalent.

52. Student Interview Results Data from interviews was coded and then broken down into themes. The hierarchical tree diagram above indicates which themes were most prevalent.

53. Student Quotes Interviewer: Why are English 9 and Earth Science your favorite classes? Student #1: Has to do with the teachers. They teach better. They help the students a lot more than the other teachers. They pay more attention to their students. Interviewer: What is the best way for you to learn in class? Student #2: Having a teacher who works to get you more involved and having more of a connection with the teacher to see how you are doing. Having a person who is always there and cares makes the biggest impact on my learning.

54. Teacher Quotes Interviewer: What have you done as a teacher that you believe contributes most to encouraging and promoting success in LEP students. Teacher #1: Having a relationship with students that is positive is most important. Many LTELs don ’ t take school seriously; acknowledge that and move on from there. I try very hard to hold my students accountable for the work they need to do to be competitive, and they appreciate that effort because they realize it means I care when I try to push them out of their comfort zone. I dislike the pure class because it is harder to hold them accountable when I am the only one setting the bar. Seeing other students achieving at high levels is an environmental reinforcement when I am holding students accountable. It is really hard to maintain rigor in a pure environment, when the teacher is the only motivator.

55. Teacher Quotes Interviewer: What have you done as a teacher that you believe contributes most to encouraging and promoting success in LEP students. Teacher #2: I hold the students to a high level of expectations. Never once have I thought of an activity and thought “ they can ’ t do this; ” rather, my thought process is that they need to do this, so how can I get them to a point where they can do this. Hopefully if they go on to college they can use the skills I have taught them when they do not have the additional support.

56. Classroom Observation Dependent Variable: class structure Independent Variable: teacher T-Test shows no significant difference in the two populations despite some slight variation.

57. Table Collaboration & Dialogue  Student Shadowing  Student Interviews  Teacher Interviews  Topics for Next Year’s PLS

58. Announcements & Meeting Impact/Feedback

59. Wrap Up: Please complete bottom section & turn in on your way out! Thank you!