1. Vendor Responsibility Prevent Fraud, Waste & Abuse by Determining Your Vendor is Responsible Irene Waldorf Kellie Brandoline Cindy Palmer

2. Today What’s Important When Reviewing a Vendor for Stimulus Projects Suggested Resources How the New York State VendRep System Can Help

3. Vendor Responsibility responsibleA responsible vendor has the capacity to fully perform its contractual obligations, and the integrity to justify the award of public dollars

4. Vendor is Required to: Maintain Their VendRep Health Self-Disclosure - Vendor Responsibility Questionnaire (CCA-2) Be Responsive

5. State Agency is Required to: Confirm information provided by the vendor Review and assess other available information Make a Responsibility Determination

6. OSC is Required to: Approve State Contracts >$50,000 Review State Agency’s Processes Conduct Independent Review of Vendor Approve/Non-Approve

7. Vendor Responsibility Factors Legal Authority to do Business Integrity Financial & Organizational Capacity Past Performance

8. Legal Authority Debarment Licenses Operating Certificates Charities Registration Workers’ Comp Insurance & Disability Benefit Coverage

9. Integrity Criminal Indictments or Convictions Outstanding Tax Liabilities Liens, Judgments & Warrants Non-Responsibility Finding

10. Financial & Organizational Capacity Adequate Resources Bankruptcy Recent Government Audits

11. Past Performance State Agency’s Experience Early Contract Termination for Cause Contract Abandonment Better Business Bureau

12. Best Tools Vendor Responsibility Questionnaire –Online in VendRep System –Paper Suggested Internet Resources www.osc.state.ny.us/vendrep www.osc.state.ny.us/vendrep

13. General Information

14. Vendor’s Website

15. Let’s Look at the Factor: Legal Authority to do Business http://www.osc.state.ny.us/vendrep/webresources_legal.htm

16. Economic Development: M/WBE

17. Registered to do Business

18. Licensed Professionals

19. NYS Debarment

20. Worker’s Comp Insurance

21. Central Contractor Registration

22. Federal Debarment Excluded Parties List

23. Let’s Look at the Factor: Integrity http://www.osc.state.ny.us/vendrep/webresources_integrity.htm

24. Debarment - Massachusetts

25. Debarment – New Jersey

26. Debarment – Connecticut

27. Debarment – Pennsylvania

28. Disqualified – SCA New York City – School Construction Authority

29. Federal Contractor Misconduct

30. Let’s Look at the Factor: Financial & Organizational Capacity http://www.osc.state.ny.us/vendrep/webresources_financial.htm

31. NYS Division of Corporations

32. Accurint

33. Not-For-Profit Agencies

34. Let’s Look at the Factor: Past Performance http://www.osc.state.ny.us/vendrep/webresources_performance.htm

35. New York City Vendex

36. Open Book New York

37. What’s in the VendRep System? Questionnaires – Certified by Vendor with History Contract Data – All Approved Transactions since April 2003 Contract Status –Agency-specific –Available to Vendor

38. Let’s Take a Tour Comptroller’s Website New York State VendRep System

39. OSC Help Desk – For Your Use www.osc.state.ny.us 518-408-4672 866-370-4672 helpdesk@osc.state.ny.us

40. THANK YOU!!