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Budget Monitoring System
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Budget Monitoring System
The system has two (2) major functionalities: 1. DATA ENTRY 2. REPORTING Budget Monitoring System
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Budget Monitoring System
DATA ENTRY Includes the following maintenance modules and their functionalities: 1. P/A/Ps This Module maintains the Program/Activity/Project data consistent with the General Appropriations Act (GAA). 2. RELEASES This Module maintains the status of Regular and Automatic Appropriations released under ABMs, SAROs, Sub-AROs and Balance of Allotments from the Immediately Preceding Year Carried Forward to the Current Year as Continuing Appropriations. Budget Monitoring System
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Budget Monitoring System
DATA ENTRY Includes the following maintenance modules and their functionalities: 3. REGISTRIES This handles the posting of all transactions - Allotment (SARO, ABM, Sub-ARO) by object - Obligation Request (by object) - Adjustments (by object) 4. EARMARKED This handles the posting of various authorities or requests of different offices where the budget officer or equivalent certified the availability of allotment Budget Monitoring System
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Budget Monitoring System
REPORTING a. Detailed Breakdown of Expenditures - Monthly Basis and Cumulative - Consolidated Current & Continuing by P/A/P - Consolidated Current & Continuing b. Quarterly Financial Reports of Operations - Quarterly and Cumulative c. Registries of Allotment and Obligation - Personal Services (RAOPS) - Maintenance and Other Operating Expenses (RAOMO) - Capital Outlay (RAOCO) - Financial Expenses (RAOFE) d. Statement of Allotments, Obligations and Balances Budget Monitoring System
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Budget Monitoring System
Advantages In Using the System: Generates Accountability Reports required by oversight agencies - DBM - COA - Congress Budget Monitoring System
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Simplified System Flow
RELEASE OF ALLOTMENT DBM ABM/SAROs 1. P/A/P Code 2. Amount 3. Breakdown By Object P/A/P Worksheet RELEASES Worksheet REGISTRIES (RAOs) Worksheet REQUEST FOR ALLOTMENT AVAILABLE Various Offices Obligation Request Form REPORTS Budget Monitoring System
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Budget Monitoring System
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Budget Monitoring System
UTILIZATION per ABM and SARO Budget Monitoring System
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Budget Monitoring System
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Budget Monitoring System
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Budget Monitoring System
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Budget Monitoring System
REPORTS Budget Monitoring System
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Detailed Breakdown of Expenditures
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Budget Monitoring System
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Registry of Allotment and Obligation
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Budget Monitoring System
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Statement of Allotments, Obligations and Balances
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Budget Monitoring System
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Quarterly Financial Reports of Operations
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Quarterly Financial Reports of Operations And
Total Current and Continuing Quarterly Financial Reports of Operations And Detailed Breakdown of Expenditures Budget Monitoring System
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HARDWARE REQUIREMENTS Computer specs required: - at least Pentium IV 2.0 GHz MB minimum memory. To run faster, it requires 1 GB or higher memory. Budget Monitoring System
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Budget Monitoring System
Happy Encoding! Budget Monitoring System
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Budget Monitoring System
The Obligation Request (ObR) shall be numbered in the following manner: PS Serial number (one series for each year) Year Month Allotment Class Sample: PS Budget Monitoring System
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Budget Monitoring System
COA Circ Budget Monitoring System
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Budget Monitoring System
Statement of Allotments, Obligations and Balances Department o Education For the Period Ended December , 2005 Particulars Allotments Obligations Balances PS MOOE CO FE Total PS MOOE CO FE Total PS MOOE CO FE Total A. Current Year App Regular App ABM/SARO (by P/A/P) B. Prior Year’s App (by P/A/P) C. Grand Total Certified Correct: Budget Monitoring System
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Budget Monitoring System
OBLIGATION REQUEST REGISTRIES (Worksheet) Obligation Request (ObR) Form Budget Monitoring System
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Budget Monitoring System
RECEIPT OF ALLOTMENT Step 1 Step 3 PPA (Worksheet) ABM / SARO / Sub-ARO REGISTRIES (Worksheet) Step 2 RELEASES (Worksheet) ABM Agency Budget Matrix SARO Special Allotment Release Order Sub-ARO - Sub-Allotment Release Order Budget Monitoring System
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