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International Congress and Convention Association ICCA Data Workshop Seville Willy Cortus, Sebastian Sew 07 July 2005 iccaworld.com.

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Presentation on theme: "International Congress and Convention Association ICCA Data Workshop Seville Willy Cortus, Sebastian Sew 07 July 2005 iccaworld.com."— Presentation transcript:

1 International Congress and Convention Association ICCA Data Workshop Seville Willy Cortus, Sebastian Sew 07 July 2005 iccaworld.com

2 Content 1 Introduction 2 Association Database 3 Association Database Case Study 4 Q & A iccaworld.com

3 Content 1 Introduction 2 Association Database 3 Association Database Case Study 4 Q & A iccaworld.com

4 Association Database Fields & Functions International Congress and Convention Association ICCA DATA Workshop Association Database

5 1. My ICCA Login 2. Series 3. Events 4. Mail merge International Congress and Convention Association ICCA DATA Workshop Association Database Login

6 iccaworld.com

7

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9 Series/Events? Association: ICCA, Amsterdam Head Office Series (1): ICCA Congress & Exhibition Events: 44th: 06-09 Nov. 2005, Montevideo, UY Series (2): ICCRM Events: 11th: 07-09 July 2005, Seville, ICCA DATA Workshop Association Database

10 1. My ICCA Login 2. Series 3. Events 4. Mail merge International Congress and Convention Association ICCA DATA Workshop Association Database

11 iccaworld.com

12 Screenshot Series Search

13 Output & Navigation Buttons ICCA DATA Workshop Association Database - Series Events Show serie list Bookmarks Notes Print Export Save selection Open selection Back Main

14 iccaworld.com Screenshot Series Search

15 Result Buttons ICCA DATA Workshop Association Database - Series Find Reset Show Series Full Show Series List

16 iccaworld.com Screenshot Series Search

17 Selection criteria sections 1. Free Text 2. General Series Criteria 3. Profile Updates 4. Search Criteria in History ICCA DATA Workshop Association Database - Series

18 1. Free Text - Series Searches on Series information: Name of the Series, Series # and Subject matter Organisation information: Name Organisation, Address, Postal code, City, Country, Contact and Function ICCA DATA Workshop Association Database - Series

19 Selection criteria sections ICCA DATA Workshop Association Database - Series 1. Free Text 2. General Series Criteria 3. Profile Updates 4. Search Criteria in History

20 iccaworld.com 2. General Series Criteria ICCA DATA Workshop Association Database - Series

21 2. General Series Criteria Series # Titles series Rotation area series Opens a separate window ICCA DATA Workshop Association Database - Series

22 iccaworld.com ICCA DATA Workshop Association Database - Series

23 iccaworld.com 2. General Series Criteria

24 Selection criteria sections ICCA DATA Workshop Association Database - Series 1. Free Text 2. General Series Criteria 3. Profile Updates 4. Search Criteria in History

25 ICCA DATA Workshop Association Database - Series

26 Selection criteria sections ICCA DATA Workshop Association Database - Series 1. Free Text 2. General Series Criteria 3. Profile Updates 4. Search Criteria in History

27 3. Attendance & Exhibition ICCA DATA Workshop Association Database - Series

28 3. Search Criteria in History May not have been City Must have been Country Year>= <= ICCA DATA Workshop Association Database - Series

29 ICCA DATA Workshop Association Database - Series Sample Search

30 Sample Search for potential congresses that could come to Spain ICCA DATA Workshop Association Database - Series Sample Search

31 iccaworld.com

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34 ICCA DATA Workshop Association Database - Series Sample Search

35 iccaworld.com

36 ICCA DATA Workshop Association Database - Series Sample Search Opens a separate window

37 ICCA DATA Workshop Association Database - Series Sample Search

38 iccaworld.com

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43 1. My ICCA Login 2. Series 3. Events 4. Mail merge International Congress and Convention Association ICCA DATA Workshop Association Database - Events

44 iccaworld.com

45 ICCA DATA Workshop Association Database - Events

46 Free Text - Events Searches on Events information: Name of the Events, Events # and Subject matter Organisation information: Name Organisation, Address, Postal code, City, Country, Contact and Function ICCA DATA Workshop Association Database - Events

47 iccaworld.com ICCA DATA Workshop Association Database - Events

48 iccaworld.com Events # Title event Subject City Country Name Congress Secretariat/ Organising Committee Date event Attendance # Commercial exhibition Fields from Events (Please tick if a commercial exhibition should be attached to the meeting) ICCA DATA Workshop Association Database - Events

49 iccaworld.com ICCA DATA Workshop Association Database - Events

50 When updated/added?

51 iccaworld.com ICCA DATA Workshop Association Database - Events

52 iccaworld.com

53 ICCA DATA Workshop Association Database - Events

54 Event profile iccaworld.com

55 ICCA DATA Workshop Association Database - Events Event profile

56 1. My ICCA Login 2. Series 3. Events 4. Mail merge International Congress and Convention Association ICCA DATA Workshop Association Database – Mail merge

57 Mail merge? How to export profiles Online and use this information to generate personalised letters? ICCA DATA Workshop Association Database - Mail merge

58 Mail merge! Steps to generate direct mail: 1. Make selection Online 2. Export the profiles 3. View and check them in MS Excel 4. Save the file in MS Excel Workbook Database format 5. Connect this Database to MS Word (Mail merge) 6. Insert the fields needed in the letter 7. Mail merge! ICCA DATA Workshop Association Database - Mail merge

59 iccaworld.com ICCA DATA Workshop Association Database - Mail merge

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61 iccaworld.com

62 ICCA DATA Workshop Association Database - Mail merge

63 ICCA DATA Workshop Programme – Hot Leads Association Database New or updated profiles: Series Events International Organisations Key Contacts What’s hot?

64 ICCA DATA Workshop Programme – Hot Leads Association Database

65 iccaworld.com

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68 Content 1 Introduction 2 Association Database 3 Association Database Case Study 4 Q & A iccaworld.com

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