1. Creating Accessible Online Presentations Jayme Johnson Wednesday, April 29, 2015 For audio call Toll Free 1-888-886-3951 and use PIN/code 818039

2. Audio Settings

3. Chat Messages If you have a question during the webinar, please type it in the chat window, and preface it with ??? This will help streamline the question and answer process. *

4. Participant Interaction ** Have a Question? Type it in the chat window and preface it with ???

5. Closed Caption

6. Save Chat or Whiteboard

7. Creating Accessible Online Presentations Jayme Johnson Director of Accessibility and User Experience Wednesday, April 29, 2015 If you have a question during the webinar, please type it in the chat window and preface it with ??? This will help streamline the question and answer process. *

8. Overview The makeup of a presentation Maximizing the accessibility of PPT Alternative formats for distribution Alternatives to PowerPoint Let your intentions determine your methods, and not the other way around… Resources available at: http://tinyurl.com/OEIaccessibility http://tinyurl.com/OEIaccessibility

9. What is IN a Presentation? Combination of data and show Learning Objective (the true purpose) Core components: message & media

10. What’s the Point? Facilitate a class meeting? Self-guided learning object? Interactive components? Notes or links to other study data?

11. Critical Components Outline Visual Aids of a technical nature Handout notes Transcript of spoken/narrated elements Interactive moments & controls

12. Exporting PowerPoint PowerPoint files are not always the best distribution format. Sometimes the best option is to convert your PowerPoint to another file, such as:  HTML (Do not use “Save as HTML” option)  PDF  RTF

13. Target Media for Exports Depends on: nature of presentation critical elements source data Your authoring capability, tools, and skills…

14. Maximizing Access in PPT Use the built-in templates Check the Outline View Include related access components (i.e. captions, transcripts, etc.) Use Accessibility Checker Export to RTF as well as HTML

15. Let’s Do This! (Demonstration Time) You may experience a flicker as I switch over to PowerPoint…

16. Predefined Templates Use them!

17. Outline View Whatever content that is in your slides should also appear in the Outline View.

18. Alt Text for Images 1. Right-Click image 2. Select “Format Picture” 3. Select “Alt Text” 4. Enter a description, but no title.

19. Unique Titles Titles are useful for organization, searching, and studying. Repetitive titles add cognitive load. Clear and focused titles enhance communication and pedagogy. Invisible titles can be used.

20. Meaningful Links Ensure that hyperlink text is meaningful. Use the “Text to display” field. Use the “Screentip…” field.

21. Simple Tables Always use simple tables. Use headers. No nesting. No spacing cells. No merged cells.

22. Reading Order Home\Editing\Select\Selection Pane Content on slide highlights with active selection from pane. Use the “Re-order” arrows to change reading order.

23. Issues of Color Colorblindness is common; avoid red, orange, and green in same template. Use texture in graphs as well as color. Use graphics and animation to highlight key points rather than just color. High contrast is a good thing…

24. Color Checking 1.Select the “View” tab. 2.Find the “Color/Grayscale” group. 3.Select “Grayscale” or “Black and White”

25. Accessibility Checker File\Info\Check for Issues Check for Accessibility

26. Accessibility Rules Accessibility Checker provides: Errors Warnings Tips Rules: Alternate Text for all objects Table Headers Titles in place

27. Accessibility Warnings Issues that may impair accessibility or require a human: Meaningful hyperlink text Simple table structure No blank cells for formatting

28. Accessibility Tips The MS Office Accessibility Checker also offers the following tips for enhanced accessibility: Use closed captions for audio and video Check your reading order Unique slide titles

29. Best Practices for PowerPoint Utilize PowerPoint properly. Include access strategies for base media types. Use Access Checker to verify accessibility Distribute access-enhanced media rather than PowerPoint files.

30. VoiceThread Accessibility Final verdict: improving, but not yet ready for prime time. Limited use as presentation tool works better than facilitating communication between students. “Universal” mode can be tricky…

31. Questions?

32. Thank You! Contact me at: Johnsonjayme@fhda.edu

33. Evaluation Survey Help us improve our seminars by filling out a short online evaluation survey at: https://www.surveymonkey.com/r/CreatingOnlinePresentations Have a Question? Preface it with ??? in the chat window