1. Karen A. Galuchie IEEE Development & Grants Officer
Applying for Grants
Karen A. Galuchie
IEEE Development & Grants Officer
TAB Finance Workshop
16 March 2009
IEEE Operations Center, Piscataway, NJ, USA

2. 3/27/2017
What is a Grant?
A type of financial assistance award for the conduct of research or other program as specified in the grant proposal.

3. IEEE Development Office Helps IEEE Units
Identify funding sources
Draft and edit proposals
Understand and follow funding agency submission guidelines
Obtain required IEEE approvals
Submit proposals
Registered with grants.gov and NSF’s Fastlane

4. How to Prepare a Grant Proposal Develop the proposal idea
What will the project accomplish?
Why is the project needed?
What are the goals and objectives?
Who will benefit?
When will the project occur?
Who will manage the project?

5. How to Prepare a Grant Proposal Develop the proposal idea (cont.)
Who will serve as the Principal Investigator (PI)?
How will the results be measured?
How much funding is needed?
Does the project fit with the mission of the IEEE?

6. How to Prepare a Grant Proposal Identify Funding Sources
Government Agency (many regulations to consider)
Private Foundation
Corporate Foundation
Contact Karen Galuchie in IEEE Development Office for assistance

7. How to Prepare a Grant Proposal Typical Proposal Components
Project Summary
Project Description
Budget with budget justification
Biographical sketch of PI
PI Current and Pending Support

8. How to Prepare a Grant Proposal Follow the Funding Agency’s Guidelines
Read the guidelines/call for proposal carefully
Review proposals funded by agency in the past
Find out about proposal reviewers

9. How to Prepare a Grant Proposal Write Project Description
Make proposal easy to read – use headers, sub-headers
Gain the reader’s attention
Make your case – clarify the need for project
Ensure proposal flows from problem to objectives to budget

10. How to Prepare a Grant Proposal Write Project Description (cont.)
Use facts and professional opinions to prove your case
Be sure to include all references and footnotes
Keep the proposal as brief as possible

11. How to Prepare a Grant Proposal Prepare Budget
Identify project expenses
Determine if Program Income is associated – income earned as a result of the project (government grants)
Identify cost sharing if required
When possible include IEEE’s Indirect Cost rate of 8%
Prepare budget justification

12. How to Prepare a Grant Proposal Proposal Housekeeping
Follow agencies requirements for:
Font size
Margin
Page limits
Submission deadline and format
If don’t adhere to the requirements, your proposal may be rejected

13. How to Prepare a Grant Proposal Send to IEEE Development Office
IEEE Development Office (DO) is responsible for submitting proposals on behalf of IEEE
DO will review proposal for:
Completeness and understandability
Compliance to agency guidelines
Consistency with IEEE mission
Terms if grant awarded

14. PI Required to Provide to DO
Conflict of Interest statement for proposal
PI Assurance, to certify:
Proposal true, complete, and accurate
Agrees to accept responsibility for scientific conduct of project and file reports in timely manner
Agree to comply with grant terms and conditions
Declare not debarred or suspended

15. IEEE’s Grant Proposal Approval Limits
Volunteer/Staff Position
Grant Proposal Approval Limits
Development & Grants Officer
<US$25,000
Member, Management Council
<US$100,000
Staff Executive – Business Administration
<US$250,000
IEEE Board of Directors/Alternate Board Approval
>US$250,000

16. Consideration for U.S. Government Funding
Program Income – must use first
Is the project considered research?
If yes, does research includes Human Subjects or animals
IEEE does not have Federal Wide Assurance for Human Subject/animals
Will project significantly impact environment?

17. Consideration for U.S. Government Funding (cont.)
Is BAA subject to Executive Order 12372?
Are all expenses considered allowable per U.S. OMB A122?
Who keeps copyright?
And much, much more

18. Thank You
Questions?