1. 3 CDBG Disaster Recovery Program Information Workshop Monday, February 1, 2010

5. Amendment to DR1 Two separate programs Non-FEMA projects Completed To-Be-Completed Projects NOT included in the FEMA Public Assistance match program Wastewater, water, storm drainage, bridges, public facilities Dams/Levees For specific projects contact Community Liaison

6. Non-FEMA Projects No limits on projects per applicant May not be on the CDBG findings/ineligible list CFF/PL grant limits do not apply Must meet LMI or Urgent Need No required match Actual grant amounts are determined on a case by case basis and the amount of assistance will be dependent upon the evaluation factors

7. Completed Projects Program For all projects that are completely finished Competitive Applications Due: April 1, 2010 4 applications (1 original, three copies) Announcements on May 28 th ER Certificate of Exemption in application CEO signs project completion certification

8. To-Be-Completed Program For all projects that are NOT finished Competitive Applications Due: May 14, 2010 4 applications (1 original, three copies) Announcements on July 2 nd Normal CDBG FEEPS Requirements

9. Scoring Criteria Projects/applications will be evaluated using the following criteria: The importance of the project to post disaster recovery of the applicant; The financial impact of the project on the applicant; The percentage of low-to-moderate income persons served; The relative economic distress of the applicant.

10. Dams & Levees Program Applications accepted beginning on first come, first serve basis Non-competitive Projects must be listed on DNR High/Significant Hazard List Appendix B Information See Handouts: Information needed for Dams Information needed for Levees Cover Letter with Applicant Name and Project Name Signed and Stamped by project Engineer

11. Scoring Criteria Projects/applications will be evaluated using the following criteria: The extent of damage caused by FEMA Disaster 1766 The importance of the project to post disaster recovery of the applicant The DNR assessed hazard level The percentage of low-to-moderate income persons served The relative economic distress of the applicant

13. Grant Administration OCRA Certified Grant Administrator required Using the Small Purchase method will be allowed for amounts under $50K as long as local polices allow it (the community may have a lower Small Purchase threshold).

14. Grant Administration Fees Completed Projects General Administration Labor Standards will not be allowed on DR1 completed projects If the project cost is over $100,000 - $500 for Environmental Review plus 1% Grant Administration will be allowed If the project cost is $100,000– $1,501 will be allowed ($500 for Environmental Review + $1,000 Grant Administration) If the project cost is $1,001- $1,500 - Grant Administration of $1000 is allowed If the project cost is $1,000 or less – Grant Administration of $500 is allowed

15. Grant Administration Fees To-Be-Completed Projects General Administration $1 to $1,500,000 3% of Grant Amount $1,500,001 and above 2.5% of Grant Amount Labor Standards $5,000 maximum Environmental Review $3,000 maximum

16. Grant Administration Fees Dams & Levees Program General Administration Three percent (3%) of Grant Amount Environmental Review $3,000 maximum Labor Standards (based on Total Project Cost) Up to $2,000,000 $5,000 $2,000,001 - $5,000,000 $7,000 $5,000,001 and up $9,000

17. General Information DO NOT bind application in any way DO NOT include a cover sheet Applicant Information Page is the very first page, do not include checklist page

18. Project Description Cause of damage should be explained. (Include color photos of damage) If work was denied by FEMA or not discovered until after the fact, justification must be provided. (appropriate documentation should be included in appendix D) Project Description must match detailed budget Project Description should not include normal maintenance costs

19. Financial Impact Include explanation of applicant’s (sub- recipient’s) financial status and why the community cannot afford the project without grant assistance. Include any applicable rate increases or fees that would be associated with the implementation of the project Include other resources investigated

20. Detailed Budget Pages Detailed Budget Pages MUST include breakdown between CDBG, and other local funding

21. Detailed Budget Page FEMA

22. Beneficiary Pages Beneficiary page must be: Properly completed Consistent with the Census/Income Survey

23. Income Surveys Good for 6 years from original date of certification Original Certification – January 2007 Survey Expires – January 2013 Responses are good for 6 years MUST include signed certification letter and recertification (if applicable) This is an exception for Disaster Recovery Only

24. Public Hearing/Resolution Documentation Applicant MUST advertise public notice a minimum of 10 days prior to meeting. One hearing MUST take place prior to application Application Must Include: Original Publishers Affidavit Original/Signed Public Hearing Minutes thoroughly document meeting Authorization to Conduct Hearings (if applicable) Original Sign-in Sheet Original Resolutions

25. Status of Environmental Review Process Form A box has been added for Categorically Excluded projects Exempt projects complete Certificate of Exemption form Mark “yes” in the appropriate “All Agencies Contacted” boxes Format II not required in the application, but you DO need to complete the “Environmental Agency Contact Listing” form

26. Status of Environmental Review Process Form Should have already submitted the categorically excluded activity notification letter with complete description of project OCRA will either agree or disagree with evaluation OCRA will respond with a list of agencies that need to be contacted or let you know full assessment is necessary FINAL SHPO letters required at time of application

27. Floodplain and Wetland Management If any part of the project is located within a 100 year floodplain or in a wetland… HUD 8-step decision making process This process must be documented and kept in the ER file

28. Status of Environmental Review Process Form

29. Overdue Document Status Applications will not be approved if the applicant is not in compliance with all requirements of a current or past CDBG grant.

30. Post Award Deadlines ER Deadline – two months Publish locally Submit documentation to OCRA Bid Deadline – six months IFB Notice (original) Proof of Publication Certified Bid Tabulation ROF Deadline – eight months See checklist on website

31. Post Award Deadlines Please be aware that we are monitoring projects before and after Release of Funds. Do not start construction until you have received ROF Do not submit Start of Construction Notice until you have actually started construction

32. Q&A

33. Contact OCRA Indiana Office of Community and Rural Affairs One North Capitol, Suite 600 Indianapolis, Indiana 46204 800.824.2476 www.ocra.IN.gov