1. Training for Hiring Managers

2.  Access to PeopleAdmin  User Guide  Four Available Actions  Reviewing Applicants  Hiring Proposals  Administrative Functions  Review of Applicant Website

3. URL for PeopleAdmin https://jobs.westga.edu/hr Each hiring manager should create a user account User account requests must be approved by HR Departmental Assistants should not have user accounts unless they supervise someone. Departmental Assistant may have Guest access.

4.  Helpful User Guide is available on the home page of PeopleAdmin

5.  Establish New Position and Request Posting  Review Position and Request Posting  Modify Position (no posting)  Modify Position and Request Posting

6.  Used when a new position is identified for your department and there is no current description for this position.  Example: You have been given a new budgeted position that you need to classify and post. Requires a critical hire form.

7.  Demonstration

8.  Use when you need to post a position but no changes are necessary on the position description.  Example: Your secretary has resigned and you need to post the position with no changes. Requires a critical hire form.

9.  Demonstration

10.  Used to make changes or update a current job description without posting the position  Can sometimes cause a classification change  Must be approved by HR through PeopleAdmin  Example: You want to reclassify an existing position. No critical hire form is required.

11.  Demonstration

12.  Used when you need to modify or change a vacant or open position for posting.  Example: Your secretary has resigned and you need to modify the position and post for a replacement. Requires a critical hire form.

13.  Demonstration

14.  Can view application, cover letter and other submitted documents from all applicants  Hiring manager has ability to change the status of the applicant to assist in the selection process.  Ability to print any application or other document as necessary

15.  Demonstration

16.  Hiring proposal is required once you have identified a candidate that you wish to hire.  Hiring proposal must be approved through the electronic approval process built into PeopleAdmin.  You can check the status of your hiring proposal by searching for it at any time.  Click on Search Hiring Proposals and click the appropriate checkbox.

17.  Demonstration

18.  Change your password using the “Change Password” link of the left navigation bar.  System will automatically log you out after 60 minutes of no activity but it is always recommended that you log out when not using the system.  Email notifications are sent to hiring managers as requests are processed through the system.

19.  Demonstration

20.  Rebecca McGee – General HR Information ◦ rmcgee@westga.edu rmcgee@westga.edu ◦ 678-839-6412  Vicky Pollard – General HR Information ◦ vpollard@westga.edu vpollard@westga.edu ◦ 678-839-6430  Shaye Hudson – Classification Questions ◦ shudson@westga.edu shudson@westga.edu ◦ 678-839-5344

21. Please present any additional questions at this time!