1. 1 TBA Issues and FTES Review Material February, 2012 Cathy Iyemura Attendance Accounting, District Office

2. TBA Requirement: Attendance Accounting 2 WSCH sections with TBA o Attendance documentation: REQUIRED o Record of student participation in TBA portion weekly o Record of student participation in TBA prior to census o Sign in and out preferred o Attendance for entire term preferred o Paper or electronic record acceptable (auditable) o Turn in to Admissions Office o “Arrangement” documentation: REQUIRED o Record of students’ individual schedule for TBA o Turn in to Admissions Office o Web input form in development Also referred to as HOURS by ARRANGEMENT

3. TBA Requirement: Attendance Accounting 3 DSCH sections with TBA Impractical: Do NOT Schedule DSCH requires regular scheduling for the same number of hours each meeting day. Requires that TBA hours be done only on meeting days and for same number of hours each of those days.

4. TBA Requirement: Attendance Accounting 4 Positive Attendance sections o Attendance documentation: REQUIRED o Documentation of student hours o Sign in and out preferred o Attendance for entire term required o Turn in record to Admissions Office o Total hours reported with grades at end of class o “Arrangement” documentation: not required Positive Attendance is always an option for Attendance Accounting.

5. TBA Requirement: Attendance Accounting 5 Independent Study sections Also called Alternative Attendance Accounting Method o Attendance documentation: not required o “Arrangement” documentation: not required Applies to Work Experience, Directed Study, and most distance education Additional curricular requirements apply FTES yield less than for WSCH Irregular participation and contact expected

6. TBA Requirement: Conduct of Course 6  Instructor meets Minimum Qualifications for all subjects  Course Outline of record includes TBA  Actual Instruction required  Location published  Direct Supervision by instructor  WSCH sections require same number of hours per week for entire term.

7. TBA Requirement: Regulation 7 TBA documentation requirements are not new. Reference: ECS 70902, Admin. 3. Attendance is computed on the basis of regularly scheduled class hours as published in the class schedule or addenda. For courses (other than independent study and work experience education courses) in which some or all of the class hours are "to be arranged (TBA)" documentation is required to substantiate that students are under the immediate supervision and control of the appropriate employee of the district. Students shall be informed on a timely basis of their individual TBA schedule and their responsibility to adhere to the schedule. "To be arranged (TBA)" contact hours in credit courses which meet coterminously with the primary term (WSCH procedure) shall be scheduled the same number of hours each week of the term. In courses using daily census procedure (DSCH procedure), TBA contact hours shall be scheduled for the same number of hours as for each scheduled day of the course or as a portion of the hours the course is regularly scheduled for each day it meets. Otherwise, attendance for the course must be on a positive attendance basis.

8. 8 FTES ( Full-Time Equivalent Student) 1 FTES = 525 Contact Hours Standard Measure Used Statewide for… 1 student, enrolled in 5 classes per primary term, at 3 hours per week, per class for 17.5 weeks per primary term, attending 2 primary term, yields  Funding  Key performance indicator  Productivity measure  Program Review 525 hours per year

9. 9 FTES Calculations: Attendance Accounting Methods Accounting MethodFTES FormulaApplies to… 5 WSCH Weekly Student Contact Hours Census enrollment x apportionment hours per week x term length multiplier (16.5) /525 hours  Credit courses  Primary Term only  Meets same number of hours each week [scheduled regularly] 4 DSCH Daily Student Contact Hours Census enrollment x apportionment hours per day x number of actual meeting days /525 hours  Credit courses not coterminous with primary term  Scheduled to meet 5 or more days  Scheduled same number of hours each day 3 Positive Attendance Actual hours of attendance /525 hours  Short-term classes less than 5 days  Irregularly scheduled classes  Open-entry/open-exit classes  Apprenticeship classes  In-service training classes  Non-credit courses 1 & 2 Independent Study/ Work Experience Census enrollment x units x 16.5 TLM/525  Cooperative Education  Directed Study  Distance Education that is not synchronous  “Alternative Attendance Accounting Method”

10. Method of Instruction (MOI) MOIdescription accounting method 02Lecture and/or discussion (default)varies 04Laboratory/studio activityvaries 11Tutoring3 = positive attendance 20Work Experience (Coop Ed)2 = work experience 40Directed Study1 = independent study 50Distance Ed, delayed interaction1 = independent study 54 Other simultaneous interactive medium not coded above varies 71Distance Ed, Internet-based, Simultaneous Interactionvaries 72Distance Ed, Internet-based, Delayed interaction1 = independent study 90Field experience1 = independent study 98Other independent study1 = independent study spaceOther or unspecifiedvaries Protocol == MOI DEC/SIS == CSCD_SESSION_TYPE2 2012 10 Accounting Method is applied to entire section. Method of Instruction is assigned to each scheduling session/sequence. Session schedules and MOI coding contribute to accounting method.

11. 11 FTES & Scheduling: 50 Minute Rule Up to final full hour50 minutes per hour Final hour --NOT followed by partial hour --followed by partial hour 50 minutes 50 + 10 + minutes in partial hour MINUTES THAT COUNT TOWARD APPORTIONMENT Passing time is external to scheduled class hours Administrative Regulation E-97 – Scheduling of Instruction, Breaks and Passing Time

12. 12 FTES & Scheduling: 50 Minute Rule Meeting TimeContact Hours 50 minutes1.0 55 minutes1.0 60 minutes1.0 65 minutes1.3 70 minutes1.4 75 minutes1.5 80 minutes1.6 85 minutes1.7 90 minutes1.8 95 minutes1.9 100 minutes1.9 105 minutes1.9 110 minutes2.0 115 minutes2.0 120 minutes2.0