2. Data Collection System (DCS) 2010-2011 Training January 21, 2011

3. If you are listening over your computer, adjust the volume with the sliders. If you are listening over the telephone, click the telephone handset. Audio Listening From CCCConfer:

4. Text Chat Messages Click Send to deliver the message. Type your message in this area. From CCCConfer:

5. Overview Features of the new DCS Entering in data Follow-up and Technical Assistance Opportunities – CCCAOE – March 23-24 Office Hours – Initiative Meetings – Call 916-327-5884 or email elarson@cccco.edu Erin Larson to rescheduleelarson@cccco.edu

6. Purpose of the DCS IT DOES: Collect some project performance data Assist with mandated reporting for the EWDP Helps us tell the EWDP story to stakeholders IT DOES NOT [YET] Collect financial expenditures Serve as a management tool for your grants

7. Future Modifications Addition of expenditure reporting Graphic reports for trends Inclusion of EWD initiative specific data Expansion to include the life of the RFA: – Announcement/Application – Review/Award – Project performance – Close-out

8. Signing in to the DCS Use your email address (NOT grant number) – Staff will have their own login Auto password recovery – No need to call EWD to obtain a password User management – Project managers can update their staff accounts

9. General Flow of Data What happened as a result? What did you do? Name of Initiative/ IDRC/JDIF/RTF ProjectActivity 1 Outcome 1.1: Business Form Outcome 1.2: Technical Assistance Form Activity 2 Outcome 2.1: Training Form Outcome 2.2: Employment Form Outcome 2.3: Business Form

10. Enter an Activity Name the activity Brief description Start and end date of the activity Which of the 88531a-j or other allowable activities best fits the activity described? What performance outcome (as identified in the RFA) does the activity fulfill?

11. Enter Outcomes Name of the outcome Date Students/Businesses served by this outcome Forms: – Business – Training – Technical Assistant – Marketing

12. Closing Out Steps to close – From My Projects, under Active Projects, click “Awarded” at the right hand side. Summaries – View Outcomes Summary Exportable to EXCEL Accessible when submitting Final Report Reports

13. Cautions Double-counting – Coordinate with your other EWD partners who report to the DCS. Adding a business or organization – Search a partial name to ensure it doesn’t already exist. Should continue to collect your own data – You are free to collect any other additional data elements that you think are important to your program.

14. Issues / FAQ SSNs and EINs Tracking Partners Tracking Marketing

15. Initiative Specific Requests Sort businesses/colleges by region Add “Unemployed” as a group served Add “Jobs Created” as an employment outcome Have a more defined marketing piece For each initiative, have the system show only those outcomes that are specific to them

16. Technical Assistance Opportunities CCCAOE – March 23-24 Office Hours Initiative Meetings Call 916-327-5884 or email elarson@cccco.edu Erin Larson to reschedule elarson@cccco.edu

17. https://www.ewdgrants.net/users/login