2. Getting Organized for Data Reporting Technical Assistance for School based Teams and Coaches Series

3. Objectives Review the data that is collected on the PBIS Data Collection System Identify steps for your team to prepare for mid year data collection

4. PBIS Data Collection System Formal reporting process to obtain outcome and fidelity data from PBIS schools statewide. Data is used to assess the status of implementation on a State and AEA level AEAs are provided with comprehensive data summary and individual school data submitted

5. Statewide Data Collection Two reporting periods  Midyear January 2 – 15 Beginning of school – Dec. 31  End of year May 15 – June 30 Full year Data Sources  Student Outcome Data  Systems Response Data  Fidelity Data

7. Definitions Installation/planning  Schools in the first year of training for Tier 1 (2012-13)  Do NOT report in January  DO report baseline data in May/June Implementing  Schools trained in 2011-12 and earlier Taught expectations Defined consequences Applied acknowledgement system Collect and analyze data

8. Definitions – Con’t Implementing Tiers 2/3  Trained in essential features of Tier 2 and have established targeted interventions  Trained in essential features of Tier 3 and have established intensive interventions

9. Tip #1: Know what you need Student Outcomes # Major ODRs Triangle Data ODRs by Subgroups & IEP OSS # of Days # of Events # of Students Most frequent location Most frequent problem behavior Systems Response Data  Tier 2 CICO # accessing # responding  Tier 3 Wraparound Services with SIMEO # accessing # responding

10. Tip #2: Don’t agonize… organize!

11. Products Book  Notebook containing information related to PBIS implementation in your school  Data and artifacts Templates available http://pbisiowa.wetpaint.com/page/Products+Book http://pbisiowa.wetpaint.com/page/Products+Book

12. Data Sources in Products Book: School Profile Cohort – group of schools that were trained in Tier 1 Universal implementation during a specific year  2012-13  2011-12  2010-11  2009-10  2008-09  2002-08 Data is analyzed by cohort Measure progress and impact over time

13. YearMonthDays CountReferral CountAvg Referrals 2012Aug800.00 2012Sep2010.05 2012Oct18221.22 2012Nov2000.00 2012Dec1500.00 2013Jan2000.00 2013Feb1500.00 2013Mar2100.00 2013Apr1800.00 2013May1800.00 2013Jun600.00 2013Jul000.00 Totals 17923 Data Sources in Products Book: Big 5 Reports – Avg. ODR /Day/Month Report thru Dec. Data point: Total major ODR

14. Data Sources in Products Book: Big 5 Reports Report most frequent thru Dec Data point: Most frequent Problem Behavior

15. Data Sources in Products Book: Big 5 Reports Report most frequent thru Dec Data point: Most frequent Location

16. Data Sources in Products Book: Big 5 Reports Data point: Triangle Data Will require calculating % for each tier.

17. Data Sources in Products Book: # All% All # Major% Major# Minor% Minor Students with 0 Referrals30294.38 % 30495.00 %31698.75 % Students with 1 Referrals92.81 %9 41.25 % Students with 0 or 1 Referrals 31197.19 %31397.81 %320100.00 % Students with 2-5 Referrals92.81 %72.19 %00.00 % Students with 6+ Referrals00.00 %0 0 Students with 9+ Referrals00.00 %0 0 Data point: Triangle Data

18. Data Sources in Products Book: EventsDaysStudents Contributing In School Suspensions54.004 Out of School Suspensions42.003 Expulsions000 Data point: OSS

19. Data Sources in Products Books: Other Reports – Ethnicity Table (SWIS) Number of Enrolled Students Number of Students With Referrals Percentage of Students Within Ethnicity With Referrals Am Ind/ Native 500.00 % Asian5120.00 % Black/ Af Am 5623.57 % Hisp/ Latino 3500.00 % Haw/ Pac Isl 300.00 % White166137.83 % Unknown000.00 % Not Listed000.00 % Multi-racial5000.00 % Totals32016 13 1667.8 %

20. ODR by Subgroup The number of students with office discipline referrals from each ethnic group is divided by the number of enrolled students in that ethnic group. This allows comparison of rates of referrals across ethnic groups in the school, and provides identification of any ethnic group that is experiencing a proportionally higher rate of referrals. Also includes students with IEPs who have ODRs.

21. Can your Data Collection system… Provide a total number of major referrals from Aug, (beginning of the school year)-Dec. 31? Yes I don’t know

22. Can your Data Collection system… Provide triangle data which is the % of students with 0 – 1, 2 – 5 and 6 or more referrals for Aug – Dec? Yes I don’t know

23. Can your Data Collection system… Provide Out of School suspension data and include # of days, events and students? Yes I don’t know

24. Can your Data Collection system… Provide the most frequent problem behavior and the location of problem behavior? Yes I don’t know

25. Can your Data Collection system… Either the number or percentage students within each subgroup who have ODRs? Yes I don’t know

26. If you answered: Yes – you are in good shape I don’t know – Contact tech assistance with expertise using the data collection system at your school to provide support prior to the reporting period.

27. Data Reporting for Tiers 2 and 3 1 # Major ODRs 2 Triangle Data 3 ODRs by Subgroups & IEP 4 OSS # of Days # of Events # of Students 5 Most frequent location 6 Most frequent problem behavior  Universal Assessment: Student Outcome Data  Tiers 2/3 Assessment: Systems Response Data

28. Systems Response Data # Students accessing systems supports # Students responding to the intervention

29. Data Sources in Products Book: Tier 2/3 Tracking SWIS – CICO feature Excel tracking tool for Tier 2 Interventions Excel spreadsheet  Cumulative totals for both interventions Wraparound – SIMEO  Can use excel spreadsheet for cumulative totals

30. CICO Student Tracking Tool ** Enter the Student Name in the Numbered Color Cells DateJuan Lean neKiran456 9/1/064590 9/2/069890 9/3/065445 9/4/065545 9/5/067556 9/6/068054 9/7/0675 9/8/0677 9/9/0696

31. Data Resources in Products Book: Excel Tracking for Semi Annual Reporting: CICO and Wraparound Tracking Tool Total NameAugustSeptOctNovDec Accessing A Responding R SusanARRR 11 BillARRR 11 Kay ARR 11 John AA 10 Mike AR 11 jay AR11 bob A 10 jack AR11 sally AR11 Total 97

32. WHAT THE DATA LOOKS LIKE… Putting school data to use

33. Statewide Data Dashboard Examples: Who is reporting?

34. Do outcomes improve over time?

35. Are interventions effective?

36. Does fidelity impact outcomes?

37. Next Steps Review Semi Annual Reporting Schedule Set up system so data is ready and available when needed Identify support you will need to obtain specific data for mid year reporting period

38. For additional support please contact your AEA PBIS coordinator Or Susan Bruce susan.bruce@iowa.gov