1. VATL – Making Sense of TAFE Library Statistics Cathie Jilovsky Annalisa Kristof 15 June 2007

2. CAVAL’s Services Advice & Consultancy Cataloguing Processing & Indexing Information Systems Management & Support Member Services Preservation & Storage Solutions Statistics & Benchmarking Training & Professional Development

3. Strategic Initiatives 2007-2009 CARM2 Online statistics Vernacular cataloguing Online course delivery Executive leadership program scoping study

4. Statistics & Benchmarking annual collection & publication of statistics for groups of libraries  CAUL, VATL statistical consultancies  Australia, New Zealand, Hong Kong online interactive statistics  CAUL  pilot in progress with major Asian libraries LIBQUAL+ benchmarking

5. CAUL Statistics The Australian & New Zealand Academic Library (CAUL) Statistics  CAUL = Council of Australian University Librarians  CONZUL = Council of New Zealand University Librarians

6. CAUL Statistics Focus Group Goals accurate, relevant & authoritative data consistency of data over time data available widely – accessible, public & widely promoted data which permits analysis of trends collection of both traditional & new information training/feedback opportunities for relevant university library staff statistics - cheap, useful & valid

7. Issues - 2005 Collection (1) Definitions –COL.60: Recurrent. What should be counted for this statistic? –Col. 72: External students Definition Reference dates –Clarification requested

8. Issues - 2005 Collection (2) Forms –Zeros and blank fields –CP and sum fields –VATL Form not used

9. VATL 2005 output

10. Possible future directions Continue to refine and adapt Excel spreadsheet Consider implementing CAVAL’s online statistics option Price can be negotiated – VATL libraries are CAVAL members & long- term customers

11. Why Online Statistics? development and provision of an online statistical website implementation of sophisticated functionality improvements to the collection processes for the individual libraries provision of a sustainable online statistical service for VATL

12. Implementation process CAVAL hosts website libraries enter data using input module CAVAL provides help desk & assistance as required validated data will be available to all for online benchmarking initial pilot process, followed by evaluation phase

13. Online statistics benefits (1) Online comparison of institutional data – up to 15 institutions can be compared using an unlimited number of variables. Ratios and other statistical measures can be calculated easily, displaying results online for all the institutions in the dataset in ranked order Summary statistics – online display of descriptive statistics for all of the institutions in the data set.

14. Online statistics benefits (2) Graphs – displays an online graph for 1 institution & up 10 variables, or up to 10 institutions & 1 variable. Download data – extracts & downloads a subset of the data by selecting the institutions, regions, variables, & range of year(s) Input module - online input of data by library staff, enabling more efficient data collection, incorporating new functionality such as data validation & online help.

15. CAUL Online Statistics

16. Questions?

17. CAVAL Collaborative Solutions Cathie Jilovsky Email: cathiej@caval.edu.au Web: http://www.caval.edu.au CAUL Statistics http://www.caul.edu.au/statistics http://statistics.caul.edu.au