1. Visualizing Interactions Between Standards for Electronic Records; And Choosing Indiana’s ERMS Standard August 2014 Presented by Tibaut Houzanme, Electronic Records Specialist. Indiana Commission on Public Records thouzanme@icpr.in.gov

2. Background My Internship at ICPR (2012) Electronic Records Policy Subset on ERMS Requirements Requirements to impact 100+ State and 3500+ government Agencies Email Policy Research Realizations: 1.No front runner standard 2.Individual review daunting 3.Mgmt: “Why MOREQ and not DOD?” 4.How to recommend and justify a standard 5.How to do it more quickly 6.How to share results?

3. Process 1 : Questions How do we know if a standar d is Complete or well documented? Influential or Authoritative? Relevant or Current? How do we know if a standard is

4. Process 2 : Domain and Method Completeness Better documented resources seem of better quality Authority Authoritative and/or more cited documents appear more respected/influential Citation Analysis + Network visualization Network Visualization story? What will we learn?

5. Process 3: Collecting and preparing the data Prep 1 week: collection of references in standards 2 project members Start 2 columns in Excel: 1 for source and 1 for target Citations led to discovery of other documents End Harmonized some titles (e.g. MOREQ 2001) Excel converted to csv for network creation Issues: -Standards versions - country versions -blind trust in use/citation -shortening names

6. Process 4: Choosing an Output Format Though Gephi and other applications were used initially, we decided for Google Fusion Table this time for the following reasons: Distributed data collection and cleansing Visualization can be more easily shared Visualization can be embedded into web applications Collective work might be easier improved and curated

7. Result 1: Visualizing the network – top 196

8. Result 2: Visualizing the network – top 100

9. Result 3: Visualizing the network - top 50

10. Result 4: Visualizing the network - top 5

11. Result 5: Visualizing the network - top 2

12. Analysis and decision ICA-Req Novelty/ currency completeness Authority/ Influence Choice: ICA-Req plus -qualitative content analysis and comparison -ICA seems to have covered MOREQ 2008 -DOD 5015.02-STD has helped add some content -ICPR-Specific needs added to standard

13. Perspectives You can do it yourself Collaborate to Analyze policies Analyze metadata standards Contribute and use this network http://goo.gl/cbuz0i Communally curate data collection & visualization Add/view year, location and other attributes OR

14. Access this Viz online at http://goo.gl/cbuz0i To view the network, select 1. “Help” and “Back to Classic Look” 2.“Labs” and “Network Graph” and 3.Chose any settings for color, weight, zoom, and voila!

15. Q&A - Contact: Tibaut Houzanme, thouzanme@icpr.in.gov