2. Early Childhood Outcomes State Performance Plan Indicator 7 2011-12 Data Submission Texas Education Agency Division of Federal and State Education Policy

3. SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy2 Table of Contents State Performance Overview - slides 4-6 SPP 7: Early Child Outcomes - slides 7-11 Entry and Exit Definitions-slide 12-15 Data Submission- slides 16-22 Enhancements 2011-12- slide -22 TEASE - slides 23-27 Revoking Roles slide 24 SSA and TEASE- slides 28-32 Creating Entry Child Outcomes - slides 33-46 Editing Child’s entry Record- slide 42 Transfer Child’s Record- slide 43 PET Match troubleshooting- slides 45-46 Creating Exit Child Outcomes - slides 33-46 Editing Child’s Exit Record- slide 53 Things to Remember- slide 54 Campus Home Page -slides 55-62 Deleting Child’s entry or exit record- slide 60 Submitting Campus level data- slide 62 District Home Page- slides 63-75 Certifying District Data - slides 63-68 Request Return from TEA - slides 69-75 Certifying When There is No Data - slides 76-80 Locating Student Records –- slides 81-85 Reports- slides 86-119 Accessing Reports- slides 87-92 Report types by Roles - slides 93-116 Printing reports - slides 117-119 Data Integrity - slides 120-125

4. State Performance Plan TEA l Division of Federal and State Education Policy3SPP7 Data Collection 2011-12

5. TEA l Division of Federal and State Education Policy 4 Law requires Texas to collect data on 20 indicators SPP Indicator 7: Early Childhood Outcomes Team enters entry/ exit child outcome measurement data on *COSF Data is entered in online data collection application Progress data is calculated and statewide data is reported State, ESCs and LEAs use data to improve programs for children with disabilities Data Collection Process and Improving Program Effectiveness State Performance Plan (SPP) Process * Child Outcome Summary Form SPP7 Data Collection 2011- 12

6. Federal Requirements: Data Collection TEA l Division of Federal and State Education Policy5 IDEA 2004: requires each State to develop a State Performance Plan (SPP). The SPP helps the State evaluate efforts in implementing the requirements and purposes of the IDEA. The SPP includes baseline data, measurable and rigorous targets, and improvement activities for 20 SPP indicators. The SPP can be found at http://www.tea.state.tx.us/index2.aspx?id=2147497591 http://www.tea.state.tx.us/index2.aspx?id=2147497591 Data are used for LEA determinations. SPP targets are publicly reported and accessible online. SPP7 Data Collection 2011-12

7. By Publicly Reporting the SPP Targets: Schools make informed, data driven decisions to impact program effectiveness. Children and youth experience effective programs and services that ensure positive outcomes. SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy6 SPP: Improving Education

8. SPP 7: Early Childhood Outcomes

9. SPP 7: Federal Reporting Categories Percentage of children 3-5 with IEPs who demonstrated improved outcomes. The three child outcomes: TEA l Division of Federal and State Education Policy 8 1. Children have positive social-emotional skills (including social relationships). 2. Children acquire and use knowledge and skills (including early language/communication [and early literacy]). 3. Children use appropriate behaviors to meet their needs. SPP7 Data Collection 2011-12

10. COSF: Data Collection Process All districts and charters use a child outcomes measurement process to gather data on the three childhood outcomes for children in Preschool Program for Children with Disabilities(PPCD). The data are used to measure a child’s progress on the three outcomes while receiving services in a district’s PPCD program. Progress data are collected at entry and exit and are recorded on Child Outcome Summary Form (COSF). There are specific exit and entry definitions. The TEA only collects data on those children with both entry and exit outcome data. Completed COSF form(s) remains in the child’s eligibility folder. TEA l Division of Federal and State Education Policy9SPP7 Data Collection 2011-12

11. COSF: Data Collection Tool Data are submitted online to the State Once the COSF has been completed, the data are entered through the online application. The application is open from Jan. 3, 2012 to August 31, 2012. Every district and charter school must report. TEA l Division of Federal and State Education Policy10SPP7 Data Collection 2011-12

12. Instruments Used to Gather Data Districts and charter schools have flexibility in choosing the assessment instrument to evaluate a 3, 4, or 5 year- old child. Texas does not prescribe the use of any single assessment instrument to assess children. TEA l Division of Federal and State Education Policy11SPP7 Data Collection 2011-12

13. Entry and Exit Definitions

14. Entry Definition Assessments must be conducted and results recorded on the COSF (within 30 school days) after a child, age 3, 4, or 5, has been found eligible and receiving services in PPCD program. Completed COSF form(s) remains in the child’s eligibility folder. Entry data collected on COSF form TEA l Division of Federal and State Education Policy 13SPP7 Data Collection 2011-12

15. Exit Definition Exit data is collected for a child with an entry date and in the PPCD program at least 6 months. If a 5 year old turns 6 after Sept 1 and the ARD has determined the child will continue receiving special education services in the PPCD program, then the assessment must be conducted and results recorded on the COSF no earlier than 30 school days before the child exits the program, which may be at the end of the school year. Assessments must be conducted and results recorded on the COSF no earlier than 30 school days before a child, age 3, 4, or 5, is dismissed by ARD Committee. Exit data is collected on the COSF form TEA l Division of Federal and State Education Policy 14SPP7 Data Collection 2011-12

16. Entry and Exit data Do not have 6 months of service in the program. Moved to another district or out of state prior to recording exit data. Exit data are not reported for children with entry data who: TEA l Division of Federal and State Education Policy 15SPP7 Data Collection 2011-12

17. Data Submission

18. Prior to Submitting SPP 7 data Child Outcomes Summary Form(COSF) Training and Data Integrity Prior to inputting data, it’s important that school staff understand the directions for filling out the COSF, definitions of the outcomes ratings, and scoring methods. School personnel should contact their Education Service Center to receive the training on the five modules that support SPP 7: Early Childhood Outcomes. TEA l Division of Federal and State Education Policy17SPP7 Data Collection 2011-12

19. Online Data Submission TEA l Division of Federal and State Education Policy18 The SPP 7 application is a web-based data collection application used by districts/charters to enter COSF entry and exit data. Local, regional, and state early childhood outcomes data are calculated. Data reports are available though online application. The SPP 7 application can be accessed through the Texas Education Agency Security Environment (TEASE). TEASE roles must be obtained for the appropriate staff. See TEASE PPT for further information. SPP7 Data Collection 2011-12

20. Timeline for Submitting to TEA For 2011-12 school year: Application will open January 3, 2012. Application will close on August 31, 2012 The application will only allow data from the current fiscal year to be entered. Date services “Began” or “Ended” must be between July 1, 2011 – June 30, 2012. TEA l Division of Federal and State Education Policy19SPP7 Data Collection 2011-12

21. Before Using the Application TEA l Division of Federal and State Education Policy20 Did you read the help file? Did you read the FAQ? Did you receive training from the ESC? Is your TEASE account set up correctly? SPP7 Data Collection 2011-12

22. Enhancements to 2011-12 online application TEASE: Certifiers for SSA need only one user ID and password for TEASE to access all member districts. Help file will be updated with additional and in- depth information Return process Search feature Reports Students with Entry Record and No Exit Record Summary Statements for the three early childhood outcomes SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy21

23. TEASE: Accessing the Online Data Collection Application SPP 7 TEA l Division of Federal and State Education Policy22SPP7 Data Collection 2011-12

24. TEASE TEA l Division of Federal and State Education Policy23 TEASE roles allow staff personnel to enter, save, submit and certify data. Every district and charter must have one Certifier identified. For Security purposes, there can only be one Certifier per district for the SPP 7 online data collection application. SPP7 Data Collection 2011-12

25. Revoking User Roles If the person established as the Certifier has left that position or the district, that role will need to be revoked by the Superintendent before a new Certifier can have access. The Superintendent must log into TEASE and access User Administration+ to revoke the role. User Administration +(UA+) is the required application for Superintendents and other organization heads to manage staff requests for access to TEA online applications. TEA l Division of Federal and State Education Policy24SPP7 Data Collection 2011-12

26. TEASE Account Before users can log in to the online application, they must first have a TEASE account with a role that is connected to the district in which they are going to enter and/or certify the data. TEA l Division of Federal and State Education Policy25SPP7 Data Collection 2011-12

27. Accessing the online data collection application TEA l Division of Federal and State Education Policy26 Log on to TEASE using correct Username and Password at https://seguin.tea.state.tx. us/apps/app_list.asp https://seguin.tea.state.tx. us/apps/app_list.asp ( The password can be reset by clicking the link below the login boxes.) On the Application List page, click the SPP 7 link. SPP7 Data Collection 2011-12

28. SPP 7 Roles Roles: District Certifier – Can enter, submit and certify data for all campuses in district. Can access: Entry Child Outcomes, Exit Child Outcomes, Campus Home, District Home, Reports, and FAQ. Only one certifier per district. Campus Data Entry Agent – Can enter and submit data for specific campus. Can access: Entry Child Outcomes, Exit Child Outcomes, Campus Home, Reports, and FAQ. District may have more than one data entry agent. ESC Viewer – Can view regional data. Can access: District Home, Reports, and FAQ. TEA l Division of Federal and State Education Policy27SPP7 Data Collection 2011-12

29. TEASE: Shared Service Arrangements Enhancement: 2011-12 28

30. TEASE Changes: Shared Services Arrangements New: Certifiers for SSA need only one user ID and password for TEASE to access all member districts. The TEASE account for fiscal agent will allow Certifiers to enter data and certify data for all member districts in SSA for SPP 7. TEA l Division of Federal and State Education Policy29SPP7 Data Collection 2011-12

31. TEASE Changes: Shared Services Arrangements Current SPP 7 SSA Certifiers: To see all member districts in dropdown menu of SPP 7, user logs into TEASE account using the username and password of fiscal agent. All TEASE accounts associated with member districts will become inactive in the Spring of 2012. New Certifiers: Apply for one account that is associated with fiscal agent. ESC: There is no action required of current SPP7 SSA Certifiers. If a district certifier cannot see their member district in drop down, direct them to verify they are logging into TEASE with user name and password of fiscal agent. TEA l Division of Federal and State Education Policy30SPP7 Data Collection 2011-12

32. TEASE Changes: Shared Services Arrangements Special Education Directors of SSAs have a responsibility to assist member districts in collecting the data and determining who will be responsible for reporting the data. TEA l Division of Federal and State Education Policy31SPP7 Data Collection 2011-12

33. TEASE INFORMATION TEA l Division of Federal and State Education Policy32 Online TEASE form for those requesting access to SPP7: https://seguin.tea.state.tx.us/appsng/um/apply.aspx https://seguin.tea.state.tx.us/appsng/um/apply.aspx TEASE Application ReferenceTEASE Application Reference (links to TEASE Guidance) TEASE Getting Started Quick ReferenceTEASE Getting Started Quick Reference (two-page document) SPP7 Data Collection 2011-12

34. Entry Child Outcomes Creating an Entry Record 33

35. Entry Child Outcomes Entry Child Outcomes Screen On menu, click tab to enter information for each NEW child enrolled in PPCD. TEA l Division of Federal and State Education Policy34SPP7 Data Collection 2011-12

36. Entry Child Outcomes: Entering New Child TEA l Division of Federal and State Education Policy35SPP7 Data Collection 2011-12 Current year is the default Select year, district, and campus from the drop down menu. Click the GO button. Data Entry Agents will only see campuses that they listed in their TEASE account. District Certifiers will see all campuses.

37. Entry Child Outcomes: Entering New Child Scroll to the PET match section in the middle of the screen.Enter the child’s SSN or Alt ID in the SSN/Alt ID field.Click on the PET Match button. TEA l Division of Federal and State Education Policy36SPP7 Data Collection 2011-12

38. Entry Child Outcomes: Entering New Child Data When a matching record from the PET database is found the child’s name is highlighted automatically. Once the child’s name is highlighted, the user may “click” the Select student button. TEA l Division of Federal and State Education Policy37 Child data can only be entered if there is a PET match. SPP7 Data Collection 2011-12

39. Entry Child Outcomes: Entering New child data ) The system will fill in the child’s first name, last name, and date of birth. Select the child’s Primary Disability from the drop-down list and select the appropriate answer for Multiple Disabilities. Select the Instructional Setting from the drop-down menu. TEA l Division of Federal and State Education Policy38 Please note: An Entry record can be saved with a status of “incomplete” when all demographic fields are entered SPP7 Data Collection 2011-12

40. Age Validation: Entry Child and Exit Child There is a validation on the Entry and Exit screen to make sure the child is between the ages 3 and 6. TEA l Division of Federal and State Education Policy39 “The child’s age does not match Indicator 7 data collection requirements.” SPP7 Data Collection 2011-12

41. Entry Child Outcomes: Entering New child data Scroll down to the next section of the screen and select the appropriate answers for questions 1a, 2a, and 3a as indicated on the child’s COSF. Click on the Save Child Outcome button. If all questions are not answered, the data can still be saved and the child’s survey status will show as “Incomplete”. TEA l Division of Federal and State Education Policy40SPP7 Data Collection 2011-12

42. Entry Child Outcomes: Entering New child data Click Save Child Outcome TEA l Division of Federal and State Education Policy41 DuckDaisy7/07/07 Complete Edit When the data is saved, the child’s name will be listed at the top of the page. The child may have the status of complete or incomplete. SPP7 Data Collection 2011-12 Click to save data

43. Entry Child Outcomes: Editing Child’s Record TEA l Division of Federal and State Education Policy42 DuckDaisy7/7/07 BunnyBugs7/7/07 Edit Complete You may edit a child’s entry record once it has been saved and is in complete status. Any records entered in previous years cannot be edited. They will be view only. Once the campus data is submitted, the record is view only and cannot be edited. SPP7 Data Collection 2011-12

44. Transfer child: Within District For a child who has existing entry data and moves between campuses in the same district, the entry data can be transferred from the previous campus to receiving campus. The data entry agent enters the child’s SSN/ Alt ID, then follows the prompt allowing the transfer of data from campus to campus. Move campuses within district (transfer within district) TEA l Division of Federal and State Education Policy43SPP7 Data Collection 2011-12

45. Transfer child: To new District TEA l Division of Federal and State Education Policy44 Assessments must be reviewed and conducted. Results recorded on the COSF after a child, age 3, 4, or 5, has transferred into PPCD from another district. Completed COSF form(s) remains in the child’s eligibility folder. Thirty school days to complete COSF Create a new online entry record for this child. Note: There is only one online entry per district per child Moves to new district/ charter SPP7 Data Collection 2011-12

46. TEA l Division of Federal and State Education Policy45 PET Match Problems Part 1 No PET Match: First check to make sure the correct SSN/Alt ID was entered. Also, check with the PEIMS Coordinator to make sure the child has the correct SSN/Alt ID. Continued PET match Problems: Verify with PEIMS Coordinator that the child (including all EE children) has a current and up to date PET Entry. If there is no current PET Entry, the PEIMS Coordinator will need to make a PET Entry for the child using the current campus number. If there is a current PET Entry, the PEIMS Coordinator will need to verify that the PET entry contains the campus # of the campus requesting the PET Match. SPP7 Data Collection 2011-12

47. TEA l Division of Federal and State Education Policy46 PET Match Problems Part 2 When there is a PET Entry for this child and the user still cannot achieve a PET Match in SPP7 then…… Have the PEIMS Coordinator check their PET 2D001 Report (PET PID Statement of Discrepancies) to verify: If an error has occurred for this particular child, then the PEIMS Coordinator will need to check the PET Record to the PID database. If: The PET Record is incorrect, the PEIMS Coordinator will need to submit a corrected PET Record. OR If: The PID Record is incorrect the PEIMS Coordinator will need to provide copies of documents to verify any change. (Only designated personnel in each district are allowed this level of access to the system.) SPP7 Data Collection 2011-12

48. Exit Child Outcomes Creating an Exit Record 47

49. Exit Child Outcomes Exit Child Outcomes Screen On menu, click on the Exit Child Outcomes tab to: Create exit record by completing exit record information, once a child’s entry record is complete. Edit a child’s record from current school year. TEA l Division of Federal and State Education Policy48SPP7 Data Collection 2011-12

50. Exit Child Outcomes Select year, district, and campus from the drop down menu. Click the GO button. Data Entry Agents will only see campuses that they listed in their TEASE account. District Certifiers will see all campuses. TEA l Division of Federal and State Education Policy49SPP7 Data Collection 2011-12

51. Exit Child Outcomes To add an Exit record, click on the Edit button located to the left of the child’s name. The child’s information will pre-fill in text boxes. TEA l Division of Federal and State Education Policy50SPP7 Data Collection 2011-12

52. Exit Child Outcomes Select an Exit Reason from the drop down list. Options are: Child has aged out Dismissed by ARDC Enter the Date Services Ended. (The child’s Primary Disability cannot be changed on the Exit Record). Answer the Multiple Disabilities question. Select the Instructional Setting. TEA l Division of Federal and State Education Policy 51SPP7 Data Collection 2011-12

53. Exit Child Outcomes Scroll down to the next section of the screen. Select the appropriate answers for questions 1a, 1b, 2a, 2b, and 3a, 3b. Click on the Save Child Outcome button. TEA l Division of Federal and State Education Policy52SPP7 Data Collection 2011-12

54. Exit Child Outcomes: Editing Child’s Record TEA l Division of Federal and State Education Policy53 Edit Bunny DuckDaisy Bugs 7/7/07 7/17/07 Complete Exit You may edit a child’s exit record once it has been saved and in complete status. Any records entered in previous years cannot be edited. They will be in view only. Once the campus data has been submitted, the record is view only and cannot be edited. SPP7 Data Collection 2011-12

55. Exit Child Outcomes: Things to Remember After a child’s Entry record is complete and the child has been in the program for a least 6 months, an Exit record can be added for that child. Once an Exit Record is started and saved the Entry record cannot be modified or changed. Any Entry records from a previous year cannot be modified. TEA l Division of Federal and State Education Policy54SPP7 Data Collection 2011-12

56. Campus Home Page Assessment Viewing and Deleting Records Submitting Data SPP 7 55

57. Campus Home Page On menu, click the Campus Home tab to: View and choose the assessment instruments used by each campus. Submit campus data to the District Certifier so the data can be certified. Delete a child’s record. TEA l Division of Federal and State Education Policy56SPP7 Data Collection 2011-12

58. Campus Home Page TEA l Division of Federal and State Education Policy57 Campus information and status are displayed, including the nine digit campus number. Select year and campus from the drop down menu. Click the GO button. Data Entry Agents can only select campuses that they listed in their TEASE account. District Certifiers can select all campuses. SPP7 Data Collection 2011-12

59. Click the check box in front of each assessment instrument used by the campus. At least ONE assessment instrument must be selected. If Other is selected, name/names of the assessment tool/tools must be provided in the text box. Provide exact name of tool. TEA l Division of Federal and State Education Policy58 Campus Home Page SPP7 Data Collection 2011-12

60. Campus Home Page: View child List A list of children who have been submitted for the campus is displayed at the bottom of the screen. All child data must be in “complete” status before the campus data can be submitted. TEA l Division of Federal and State Education Policy59 DuckDaisy BunnyBugs 7/7/77 1/1/77 SPP7 Data Collection 2011-12

61. Campus Home Page: Deleting Child’s Record A campus in “Not Submitted” status may delete a child’s record.If an Exit record is deleted, the entry record will also be deleted.The child’s record must be in “Complete” status before it can be deleted. TEA l Division of Federal and State Education Policy60 DuckDaisy7/7/77 BunnyBugs1/1/77 Complete SPP7 Data Collection 2011-12

62. Campus Home Page: Deleting Child’s Record A campus in “Not Submitted” status may delete a child’s recordIf an Exit record is deleted, the entry record will also be deleted.The child’s record must be in “Complete” status before it can be deleted.Previous year data cannot be deleted.Data Entry and Certifier can delete data. TEA l Division of Federal and State Education Policy61SPP7 Data Collection 2011-12

63. Campus Home Page: Submitting Campus Data Before submitting: Verify all data is in “Complete” status. Make sure assessment tools have been marked. Confirm that assurance statements at the bottom of the screen have been reviewed and checked. To submit, click the Submit Campus Student Record.After submitting campus: Verify that the campus status changes from Not Submitted to Submitted. Contact district certifier to inform them the campus has been submitted. TEA l Division of Federal and State Education Policy 62 SPP7 Data Collection 2011-12

64. District Home Page Certifying the Data SPP 7 63

65. District Home Page On menu, click the District Home tab to: Verify every campus in district is in submitted status Verify that the data entered is accurate and reliable. Certify district data by clicking the Certify button Return campus level data Request data to be returned by TEA after certifying. TEA l Division of Federal and State Education Policy64SPP7 Data Collection 2011-12

66. District Home Page TEA l Division of Federal and State Education Policy65 New 2011: To validate that all data are accurately reported, every elementary campus located within the district will submit data for the SPP7 application. Click on numbers at the bottom of table to scroll through campuses SPP7 Data Collection 2011-12

67. District Home Page TEA l Division of Federal and State Education Policy66 Certifying Data All campuses MUST be in submitted status prior to certifying the district data. District Certifier role allows user to access and submit all campuses listed in application SPP7 Data Collection 2011-12

68. District Home Page TEA l Division of Federal and State Education Policy67 The Certify button will be come active once all campuses are in “submitted” status. The District Certifier will be able to check the assurance statement. Click the Certify button. SPP7 Data Collection 2011-12

69. Certifying Data When you click the Certify button, you are assuring the State that you are submitting valid and reliable data. NOTE: After the closing date of August 31, TEA cannot return data and there is no “appeals process”. I understand and agree that submission of this information constitutes certification that this data are accurate and meets the reporting requirements outlined by the Texas Education Agency Division of Federal and State Education Policy. CERTIFY

70. District Home Page Request Return from TEA SPP 7 69

71. Overview of the Return Process TEA l Division of Federal and State Education Policy70 Request TEA Return: District Home Certifier clicks “Request TEA Return” button only if District has certified data. District Status will indicate Certified. TEA responds by returning data. District Status: Certified changes to TEA Returned. Returning Campus Data: District Home Certifier returns data to the Data Entry Agent. Campus Status: Submitted changes to LEA Returned. Child Entry /Exit Outcome page Data Entry Agent or Certifier edits entry /exit record and saves the data. Resubmit Campus Data: Campus Home Page Data Entry agent or Certifier resubmits data to be certified. Campus status: LEA Returned changes to Submitted. Certifying TEA Returned: District Home page: Certifier certifies the data. Final District and Campus status changes from TEA Returned to Certified. SPP7 Data Collection 2011-12

72. Request TEA Return: District Data SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy71 Once the district has Certified, the District Certifier can request TEA to return data by: Select District Admin screen, choose appropriate School Year and District. Clicking Go. Clicking the Request TEA Return button. An e-mail will be generated to TEA alerting them that district is requesting a return. Once TEA returns the data, the status will change to TEA Returned. 4 3 1 2

73. District Home- Returning Campus Data SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy72 District Home: A status change from Certified to TEA Returned indicates the data has been returned by TEA. If the district is in Not Certified or TEA Returned status, the campus level data may be returned by the Certifier to the Data Entry Agent through the “Campus Return Process”.

74. District Home: Campus Return Process SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy73 1 2 3 4 1.Select a campus by clicking the button next to the campus. 2.Select return reason from drop down menu. 3.Type notes in Return Notes text box. 4.Click “Return”. District Home Page: Campus Return Process

75. Campus Home: Resubmit Campus Data SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy74 Notify the Data Entry agent that the campus data has been returned. In LEA Returned status, the Data Entry agent may edit data. When finished, the campus will need to be resubmitted. To resubmit to the Certifier, the Data Entry agent will click the campus home page. Check the assurance statements and click Submit Campus Student Records. Status will change to Submitted.

76. District Home: Certifying “TEA Returned” SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy75 1. Verify all campuses are in submitted status. 2. Read and check assurance statement. 3. Click “Certify”. 4. The Status will change from TEA Returned, to Certified.

77. Certifying when there is no Data to Submit SPP 7 76

78. No Data to Submit TEA l Division of Federal and State Education Policy77 If your district has no data to submit, select the Entry Child Outcome page. SPP7 Data Collection 2011-12

79. TEA l Division of Federal and State Education Policy78 No Student Data to Submit Select district and campus. Click “Go”. Scroll down to page. Click the link below the student records table: “Click here if you have no student data to submit.”

80. SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy No Student Data to Submit Once the link is selected on the Entry Child Outcome page, the user will be directed to the Campus Admin page to complete the submission. 79

81. SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy No Student Data to Submit Scroll down page. Read and check assurances and click submit.Status will change to “Submitted.”Verify that the campus status changes from Not Submitted to Submitted.Contact district certifier to inform them the campus has been submitted. Campus Admin. page 80

82. Locating Student Records  Student Search Feature  Students with Entry Record and No Exit Record SPP 7 81

83. Student Search Feature The student search feature allows districts and campuses to search students that have been entered each year. Search by SSN#, first and/or last name. Data entry agents and certifiers have student search option listed on menu at the top of each page. Students with entries only and students with entries and exit records will be listed. SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy82

84. Student Search Feature SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy83 Enter SSN#, first and/or last nameClick “Search”Export list to Excel to print

85. Students with Entry Record and No Exit Record SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy84 Student with Entry Records and No Exit Records: allows Certifiers to track and locate, by campus and year, children entered into online application.

86. Students with Entry Record and No Exit Record SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy85 District Certifier may select one or multiple years.

87. Reports SPP 7 86

88. User Roles: Not all users can view all reports. View is based on the user’s role in the application. ESC Viewer ESC viewer has access to the districts and campuses that are within the ESC’s region. They also have access to statewide totals. District Certifier Certifier has access to their district, campus, and child-level reports. They also have access to statewide totals and some regional data. Data Entry Agent Data Entry Agent has access to their assigned campus and child- level reports. They also have access to statewide totals and some regional data. SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy87

89. Accessing Reports: SPP 7 Click on the “Reports” tab on navigation bar. SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy88

90. Accessing Reports: SPP 7 Most reports have the option of being run by district, campus or statewide level. Choose the report type and click the desired report level. SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy89 Report levels

91. Accessing Reports: Confidential Information The Confidential Information screen will appear once per day. Key points to remember:  The information being accessed is confidential. Username and date is displayed on all pages.  Follow proper procedures when accessing or distributing confidential reports. SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy90

92. Accessing Reports: Options Report options for most reports are similar. SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy91 Filtering options

93. Report Features: Overview TEA l Division of Federal and State Education Policy92 11 33 22 11 22 33 44 55 44 55 Page Navigation- Allows user to scroll through pages Sorting Options- alphabetically or numerically by using column hyperlinks Printing options- Export to PDF or Excel Printing Header- Report type, level, & year Footer- Date, additional info, & confidentiality message SPP7 Data Collection 2011-12

94. Report Type: ESC Viewer ESC Viewer: Reports Available Certified-No Student Data to Submit Demographics Time in Program Instruments Progress Data Status Report Summary Statements for the Three Early Childhood Outcomes SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy93

95. ESC Viewer: Certified-No Student Data to Submit Certified-No Student Data to Submit: View list of campuses and districts that have no student data to submit. Regional Report by District by campus SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy94

96. ESC Viewer: Demographics Demographics: View age and disability 2012 Enhancements: Option to choose entry and/or exit demographics. Instructional Setting and gender will be included. Statewide Report Regional Report District Report Campus Report SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy95

97. ESC Viewer: Time in Program Time in Program: View child count by age and length of time in program from Entry to Exit. District Report Campus Report SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy96

98. ESC Viewer: Assessment Instruments Assessment Instruments: View the list of assessment instruments and a list of “others” used by the district. 2011-12 Enhancements: Additional assessments are included. Statewide Report Regional Report District Report SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy97

99. ESC Viewer: Progress Data Progress Data: View the three Early Childhood Outcomes results. Current year is available after TEA finalizes. Previous years available for view. District Report by Campus Regional Report by District Statewide Report by Region SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy98 Outcome 1 Outcome 2 Outcome 3

100. ESC Viewer: Status Report Status Report: View district status of certified, not certified, inactive. Regional Report by District Regional Report by District by Campus SPP7 Data Collection 2011-12 TEA l Division of Federal and State Education Policy99

101. ESC Viewer: Summary Statements for Early Childhood Outcomes 2011-12 Enhancement Summary Statement: Combines data from progress data. This is a federal reporting requirement. Campus Report District Report Regional Report Statewide Reports SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy100

102. Report Type: District Certifier District Certifier: Reports Available Certified-No Student Data to Submit Demographics Time in Program at Exit Assessment Instruments Progress Data Status Reports Student with Entry Record and No Exit Record Report Student Potentially Aging Out Summary Statement for the Three Early Childhood Outcomes SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy101

103. District Certifier: Certified-No Student Data to Submit Certified-No Student Data to Submit: View list of campuses that have no student data to submit. District Report by Campus SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy102

104. District Certifier : Demographics Demographics: View age and disability 2012 Enhancements: Option to choose entry and/or exit demographics. Instructional Setting and gender will be included. Statewide Report Regional Report: District Report: Campus Report: SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy103

105. District Certifier: Time in Program Time in Program: View child count by age and length of time in program from Entry to Exit. Campus Report District Report SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy104

106. District Certifier : Assessment Instruments Assessment Instruments: View the list of assessment instruments and a list of “others” used by the district. 2011-12 Enhancements: Additional assessments are included. District Report Regional Report Statewide Report SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy105

107. District Certifier: Progress Data Progress Data: View the three Early Childhood Outcomes results. Current year is available after TEA finalizes. Previous years available for view. District Report by Campus Statewide Report by Region SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy106 Outcome 1 Outcome 2 Outcome 3

108. District Certifier: Status Report Status Report: View district status of certified, not certified and inactive. District Report by Campus SPP7 Data Collection 2011- 12 TEA l Division of Federal and State Education Policy 107

109. District Certifier: Students with Entry Records and No Exit Record 2011-12 Enhancement Student with Entry Records and No Exit Records: allows Certifiers to track and locate, by campus and year, children entered into online application. District Report by Campus SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy108

110. District Certifier: Students Potentially Aging Out Students Potentially Aging Out: View a list of children potentially aging out of the program. The District Report by Campus by Child should be used as part of data quality review. Campus Report District Report by Campus SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy109

111. District Certifier: Summary Statements for Early Childhood Outcomes 2011-12 Enhancement Summary Statement: Combines data from progress data. This is a federal reporting requirement. Campus Report District Report Regional Report Statewide Report SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy110

112. Report Type: Data Entry Agent Data Entry Agent: Reports Available Demographics Time in Program at Exit Assessment Instruments Students Potentially Aging Out of Program Summary Statements for the Three Early Childhood Outcomes SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy111

113. Data Entry Agent: Demographics Demographics: View age and disability 2012 Enhancements: Option to choose entry and/or exit demographics. Instructional Setting and gender will be included. Campus Report District Report Statewide Report SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy112 xxxx

114. Data Entry Agent: Time in Program Time in Program: View child count by age and length of time in program from Entry to Exit. Campus Report District Report SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy113

115. Data Entry agent: Assessment Instruments Assessment Instruments: View the list of assessment instruments and a list of “others” used by the district. 2011-12 Enhancements: Additional assessments are included. District Report Regional Report Statewide Report SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy114

116. Data Entry Agent: Students Potentially Aging Out Students Potentially Aging Out: View a list of children potentially aging out of the program. Campus Report SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy115

117. Data Entry Agent: Summary Statements for Early Childhood Outcomes 2011-12 Enhancement Summary Statement: Combines data from progress data. This is a federal reporting requirement. Campus Report District Report Statewide Report SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy116

118. Printing Reports SPP 7 117

119. PDF: Printing and Saving Click print icon, choose PDF format from drop down. SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy118 PDF Format: Save, print, or scroll through multiple pages.

120. Excel Spreadsheet: Printing and Saving Click print icon, choose Excel format from drop down. SPP7 Data Collection 2011-12TEA l Division of Federal and State Education Policy119 Excel Format: Save, change format, and organize data to meet specific needs.

121. Data Integrity SPP 7 120

122. Data Integrity Why is data integrity important? States and LEAs are required to provide valid and reliable data that reflect the measurement for each SPP indicator. This requirement is a factor in the state and local determination process. TEA l Division of Federal and State Education Policy121SPP7 Data Collection 2011-12

123. Data Integrity How can you ensure data integrity? Review the SPP7 Data Integrity Checklist on the TEA website at: http://www.tea.state.tx.us/index2.aspx?id=2 147497590 http://www.tea.state.tx.us/index2.aspx?id=2 147497590 TEA l Division of Federal and State Education Policy122SPP7 Data Collection 2011-12

124. Data Integrity Data Integrity Consequences Data submitted and certified by districts and charter schools through the TEASE applications for SPP Indicator 7 are considered final and will be used by the Agency in the annual Determinations analysis on whether or not districts and charter schools are reporting valid and reliable data. Any issues related to the submission of inaccurate data or the non- submission of data will be addressed by the Division of Federal and State Education Policy. TEA l Division of Federal and State Education Policy123SPP7 Data Collection 2011-12

125. TEASE INFORMATION TEA l Division of Federal and State Education Policy124 Online TEASE form for those requesting access to SPP7: https://seguin.tea.state.tx.us/appsng/um/apply.aspx https://seguin.tea.state.tx.us/appsng/um/apply.aspx TEASE Application ReferenceTEASE Application Reference (links to TEASE Guidance) TEASE Getting Started Quick ReferenceTEASE Getting Started Quick Reference (two-page document) SPP7 Data Collection 2011-12

126. Copyright (c) Texas Education Agency, 2008. These materials are copyrighted (c) and trademarked (tm) as the property of the Texas Education Agency and may not be reproduced without the express written permission of the Texas Education Agency, except under the following conditions: 1) Texas public school districts, charter schools, and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts' and schools' educational use without obtaining permission from the Texas Education Agency; 2) Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use only without obtaining written permission of the Texas Education Agency; 3) Any portion reproduced must be reproduced in its entirety and remain unedited, unaltered and unchanged in any way; 4) No monetary charge can be made for the reproduced materials or any document containing them; however, a reasonable charge to cover only the cost of reproduction and distribution may be charged. Private entities or persons located in Texas that are not Texas public school districts or Texas charter schools or any entity, whether public or private, educational or non- educational, located outside the state of Texas MUST obtain written approval from the Texas Education Agency and will be required to enter into a license agreement that may involve the payment of a licensing fee or a royalty fee. TEA l Division of Federal and State Education Policy125 Copyright (c) Texas Education Agency, 2008. SPP7 Data Collection 2011-12