1. Ursula Bassler1D0-Race 12/2/2002 D0Race: Communication & Documentation  Ursula Bassler - Recommendations of the Video Task Force (10')  Vivan O'Dell - VRVS: install it, use it, enjoy it! (15‘)  Sharon Hagopian - The Mechanics of Meetings (10')  Mark Sosebee - Automatic Meeting Organisation (10’)  Heidi Schellman - Meeting-Mechanics at CERN (10‘)

2. Ursula Bassler2D0-Race 12/2/2002 Video Task Force  goal:  understand current problems with videoconferencing at D0  survey of different systems (ISDN, IP, VRVS)  recommendations for improvement of videoconferencing at D0  initiated end of November, finale report End of January: http://www2.physics.umd.edu/~eno/junk/  members: Ursula Bassler, Sarah Eno, Ron Lipton, Tom Marshall, Gordon Watts

3. Ursula Bassler3D0-Race 12/2/2002 Recommendations  Meeting habits:  Post transparencies on the web prior to the meeting!!!!  Achieving system for agendas/transparencies  General “Welcome” at the beginning of the meeting to identify who is connected  Proper use of microphones: use headsets when available, don’t put mikes close to Fans,  Font-size 22-24  Fixed focus camera setting, use of laser pointers  Off-side camera control? (personal question)

4. Ursula Bassler4D0-Race 12/2/2002 Recommendations  Technical Aspects:  Test setup for simultaneous transmission of ISDN and VRVS (IP-based) in the 9 th circle  rooms should all be equipped with laptop projectors and document cameras (f.ex. Toshiba for $4400)  replace obsolete equipment in the FarSide  buy only “quiet” transparencies projectors  headsets for speakers (or at least lapel mikes)  multiple mikes for the 9 th circle  3 scanners at D0 (for people handwriting transparencies)

5. Ursula Bassler5D0-Race 12/2/2002 Recommendations  Rooms:  remove AC from the windows in the FarSide and 9 th circle  stiffen floor under the transparency table  clean-up the room (cable routing, tables)  separate lighting in the screen area  extend Dog-house in Tata-Area

6. Ursula Bassler6D0-Race 12/2/2002 Recommendations  Man-power:  FNAL-technician assigned to be responsible for the video equipment  Short “training course” for convenors  permanent committee to survey video quality at D0 and developments in the technical field  know how to contact Sheila Cisko and Tom Marshall in case of problems

7. Ursula Bassler7D0-Race 12/2/2002 New D0-Meeting overview  provided by Florida State  “crude” way to link web- pages possible  better: interface with Mike Sosebee’s meeting scheduler very nice short-term improvement!

8. Ursula Bassler8D0-Race 12/2/2002 CERN Document Server for more information see http://cds.cern.ch/  provides archiving system, meeting scheduler and search facilities

9. Ursula Bassler9D0-Race 12/2/2002 CERN Document Server example: implementation by the LHCb Collaboration http://lhcb.web.cern.ch/lhcb/ special goody: automatic translation of various formats (ppt->pdf->ps)!!!!

10. Ursula Bassler10D0-Race 12/2/2002 Tasks Videoconferencing: VRVS  install test facility to use VRVS in parallel with ISDN  possible to use VRVS only with the polycom systems: IP-addresses of the 9th circle: 131.225.224.118 the doghouse 131.225.224.154  advertise information on Setup and how to use VRVS  get feed-back and put together recommendations on hardware for individual users (cameras, headsets, mikes…)  has someone a good working setup for LINUX? Documentation:  implement Mike Sosebee’s document loader  possiblity to get CERN documenting system?