1. DEPARTMENT OF STORES AND PURCHASING

2. QUICK REFERENCE SHEET Clerks and Secretaries will each receive the following card in the district mail tomorrow.

3. PURCHASING HOME PAGE CLICK HERE TO ACCESS THIS PRESENTATION CHECK HERE FOR UPDATES CLICK HERE TO REGISTER FOR TRAINING ON 8/14

4. PURCHASING PROCEDURES

5. FREQUENTLY USED STANDING PURCHASE ORDERS (WALKTHROUGHS)

6. MOST FREQUENTLY USED VENDORS 2012 - 2013

7. PROCEDURES WHEN ENTERING ELECTRONIC REQUISITIONS

8. ONLINE ORDERING INFORMATION BASIC INFO RETURNS AUTHORIZATIONS VENDOR INFO

9. AUTHORIZATION FORMS Authorization forms are only needed for new employees. If you have changed sites, email Susan Hanson and Susan Spainhoward with your new site, fax, and phone numbers.

10. STINSON’S ONLINE ORDERING HOME PAGE CLICK HERE

11. STINSON’S LOGIN AREA ENTER USER INFO HERE

12. STINSON’S USER LANDING PAGE NO BUDGET SET FOR THIS DEPARTMENT Check budget information before placing an order. Check KEA to ensure a PO has been assigned to your requisition. If there is no budget set, do not proceed.

13. SOUTHWEST SCHOOL SUPPLY HOME PAGE CLICK HERE

14. SOUTHWEST SCHOOL SUPPLY ONLINE ORDERING PAGE CLICK “GO”

15. SOUTHWEST SCHOOL SUPPLY LOGIN AREA

16. YOU MAY ORDER FROM THESE VENDORS USING SCHOOL SPECIALTY’S ONLINE ORDERING SYSTEM

17. SUBMITTING SCHOOL SPECIALTY ONLINE ORDERS TO PURCHASING 1.Build your order on the online ordering system 2.Submit your order electronically 3.Print out your entire online order 4.Create a “confirming online order” requisition for the total amount of the order and ensure you reference the order number 5.Attach the print out of the order to the requisition and submit to Purchasing

18. OFFICE DEPOT CHECK OUT PROCEDURE CLICK HERE Click “PUT THIS ORDER ON HOLD” to submit your order for approval.

19. NEW VENDOR FOR INK & TONER Use this link to access Laser Link’s online ordering system LASER LINK INTERNATIONAL

20. Laser Link Itl http://alf.ephrontech.com/laserlink/ Enter district email address and laser link password ###laserlink

21. LASER LINK 1.Log in to Laser Link to place your order 2.Create a requisition before placing online order. 3.Enter requisition number when prompted 4.Print a copy of your order and attach to requisition 5.On line two of your requisition enter your order number, cost, and send electronically to Purchasing along with the hardcopies. 6.When order is received, sign your packing slips and send to Purchasing.

22. HOME PAGE FOR ORDERS Enter product number

23. SEARCH RESULTS Manually enter quantity needed Click to add to cart

24. SHOPPING CART Change quantities Delete items Click to add to checkout

25. ORDER – STEP 1 Click to continue

26. ORDER – STEP 2 You must enter the requisition number before proceeding. Click to continue

27. ORDER – STEP 3 Review order information before confirming

28. ORDER CONFIRMED – STEP 4 Once your order is confirmed you will be given an order number for your records Click “My Account”

29. ORDER - STEP 5 Click “View” on your order number

30. ORDER – STEP 6 PRINT THIS PAGE AND ATTACH TO REQUISITION LOG OUT AFTER ORDER HAS BEEN PRINTED

31. SHORTCUT TO BID AWARD CLICK TO ACCESS PRICING INFORMATION

32. PACKING SLIPS Sign and return all packing slips when received If no packing slip: – Make a copy of the blue or print a copy of the online order – Circle the items received, sign the copy, and send to purchasing – Send an email to Jana stating order number, items received, or items missing.

33. ALBERTSONS WALKTHROUGHS

34. BEFORE YOU SHOP 1.Create a requisition 2.Visit purchasing to approve requisition 3.Pick up Albertsons’ card at Purchasing with access code

35. AFTER YOU SHOP 1.Return the Albertsons’ card to purchasing within 1 day after shopping. 2.Submit the original requisition and receipt from your trip to Purchasing. HAPPY PURCHASING DEPARTMENT The first year of this process was a huge success. Returning these cards is very important because when they’re lost we must call Albertsons to change the pin number and notify everyone who has a card out.

36. WAREHOUSE SERVICES Updated store stock catalog will be available tomorrow (8/7)

37. PARENT GUIDES Store stock orders for additional Parent Guides may be placed after the first week of school. – 300274 (English) – 300275 (Spanish)

38. DUPLICATING SERVICES

39. PRODUCTS AVAILABLE Yearbooks Banners Posters Spiral Binding Comb Binding Wrap Around covers Business Cards Please contact Duplicating for pricing.

40. PRODUCT PRICING Calendars and Yearbooks Pricing is per sheet/page as follows: Color – – One Sided – 9 cents – Two Sided – 14 cents Black & White – 3 cents (one sided or two sided) Binding can be coiled or wrap around Banners (Vinyl with Grommets) 42” x 65” – Color - $64.35 – Black & White - $16.32 42” x 32” – Color - $31.68 – Black & White - $8.03 POSTERS 42” x 65” – Color - $60.89 – Black & White - $12.86 42” x 32” – Color - $29.98 – Black & White - $6.33 36” x 46” – Color - $37.26 – Black & White - $8.13 36” x 27-1/2” – Color - $22.28 – Black & White - $4.86 24” x 18” – Color - $9.73 – Black & White - $2.13A

41. CALENDARS SPIRAL BINDING $1.82 EACH* *EXACT PRICE DETERMINED BY NUMBER OF SHEETS

42. QUIZ Where can you find the link for Laser Link? When creating a requisition, what line do you start entering product information on and how do specify if the item is taxable? What happens when an Albertsons card is lost or not returned? What three items can be substituted for a packing slip?

43. PURCHASING AWARDS To secretaries of the 2012 school year Elementary: Virginia Harshman Junior High Debra Blankenship