1. Educational Visits Snap shot Governors’ Clerks Developed by THE OUTDOOR EDUCATION ADVISERS’ PANEL and Essex County Council Outdoor Education Offsite Visits Trainers : Bruce Clements, Norberto Fusi Contact Sue Bryce 01245 430942 Spring 2011

2. Roles and responsibilities need to be clear Partnering Big society Clustering External funding Volunteers Trust Academies Which establishment? Who is the employer? What is the role of governors?

3. Employer/ Governing Body Volunteers 1.Both pastoral & technical leader Staff Sub - Provider + Head of establishment EVC 2. Pastoral leader / staff 3. Commissioned pastoral and technical provider Technical provider 4. “Sign posted” project Visit/ activity leader

4. Committing Demanding Stretching Stimulating Illuminating On-siteLocalUnfamiliarOvernightAbroad Challenge Horizon The Challenge Horizon

5. Offsite / technical risk? All comes together offsite – safeguarding, insurance, risk management, staff competency, special needs etc. Proven competence Safeguard the young people Safeguard the staff Law Roles and responsibilities - –ECC –Educational Visits Adviser –Head teacher –Educational Visits Coordinator –Visit leaders –Staff –Volunteers –Young people Governors

6. Local Authority guidance

7. Trip planning in brief Transport Programme –Activities –Providers? Staffing –Who, when, how –Competency - skills, roles and responsibilities –Special requirements Support –Contingency, incidents and emergencies

8. Success means competent people having this toolkit 1.What is the need? 2.What is the aim? 3.Who is responsible? 4.Who is competent? 5.What is the reasonable plan? 6.Who do we inform? 7.What is the back up plan? Needs? Objectives & outcomes Roles / responsibilities & for which bit? Proof of competence – for which bits? Visit plan & risk management Parents, heads, EVC? plan B for activity, Emergency / contingency plan, Insurance, contacts at base camp….

9. Everyday riskSignificant risk Own staff provide pastoral supervision Pastoral supervision by other Commissioned project Competence proven CRB Child protection policy References Inspection. Who inspects?

10. Some questions to go away with… 1.Do you have a proven trained EVC? 2.Do you have a robust visits system? 3.Are all roles and responsibilities understood e.g.. governors, staff, parents, pupils? 4.Does your governing body sign off the system / significant visits? 5.Are your visit leaders trained & competent? 6.What if there is a significant incident? 7.Do you have a working emergency plan?

11. EVC training covers Legal duties Roles and responsibilities –EVC duties Risk management External providers –local / significant –tour operators Notification and agreement through Dofe What if and emergency plans Website

12. What next? Roles and responsibilities –Governor training –EVC training –Visit leader training Visits system / visits policy? –Audit trail Emergency system in place? Telephone 01245 430942 www.essex.gov.uk/educationalvisits educational.visits@essex.gov.uk

13. “Memorable activities lead to memorable learning.” Robin Hammerton - Ofsted LoTC 2 nd October 2008