1. ROAD ACCIDENT FUND VENDOR BRIEFING SESSION RAF/ 2012 /00028 Date: 12 November 2012 Time: 11:00

2. AGENDA Background Mandatory Documents Evaluation Criteria Disqualification of bids Submission of bids Contact Details Purpose of the RFB Questions and Answers

3. Background RFB: RAF/2012/00028: PANEL OF RECRUITMENT AGENCIES TO BE LISTED ON THE RAF PANEL OF RECRUITERS TO PROVIDE RECRUITMENT SERVICES FOR A PERIOD OF THREE (3) YEARS. Advertised on 02 November 2012 Closing on 26 November 2012

4. Background The RAF wishes to list suitably qualified Recruitment Agencies to the RAF panel of recruiters to provide recruitment Services to the RAF for a period of three (3) years as per the following category: 1. Permanent Placement Services (20) 2. Temporary Placement Services (10) 3. Head Hunting (10) 4. Response handling (5) Bidders must submit a separate bid for each category.

5. Mandatory Documents Standard Bidding Document (SBD) Tax Clearance Certificate Bid Conditions BEE certificate

6. Evaluation Criteria Evaluation will be based on the following: Technical Functional Mandatory (Comply or Not Comply) – Bidders who do not meet the mandatory requirement will be disqualified. Technical Functional Requirement (100 points) Price and BEE Evaluations (90/10 points)

7. Evaluation Criteria Mandatory requirements The bidder must be a member of the Federation of African Professional Staffing Organisations (APSO), formerly known as the Association of Personnel Service Organisations. Please furnish the RAF with a valid membership certificate to confirm that the bidder is a member APSO. The bidder must confirm that they have read and understood the terms and conditions set-out in the attached Service Level Agreement (Annexure G) which terms and conditions the bidder accepts, in the event that the RAF awards a contract to the bidder pursuant to this bid. Failure by the Fund and the successful bidder to conclude a contract, based on the contract included in the bid documents, within 60 days following the issuing by the Fund of the award letter to the successful bidder, will result in the bid being deemed to be non-responsive which will then entitle the Fund to consider other responsive bids and award the tender to another bidder or bidders.

8. Page 8[Insert presentation title] Functional criteria (Permanent Placement)Points Methodology Tools Advertising Track Record Total 30 20 100 Technical Evaluation Criteria

9. Page 9[Insert presentation title] Functional criteria (Temporary Placement)Points Methodology Tools Advertising Track Record Total 30 20 100 Technical Evaluation Criteria

10. Page 10[Insert presentation title] Functional criteria (Head Hunting)Points Strategy Time frame Statistical analysis Advertising Track Record Total 30 20 10 100 Technical Evaluation Criteria

11. Page 11[Insert presentation title] Functional criteria (Response Handling)Points Methodology Capacity Advertising Track Record Total 30 10 100 Technical Evaluation Criteria

12. Disqualification of bids Bidders shall be disqualified if they fail to: Submit a valid and original tax clearance certificate Complete questionnaires in full Submit true and correct information Comply with mandatory requirements Comply with prescribed response format

13. Page 13[Insert presentation title] Original signed bid document and Proposal clearly marked and indexed with all pages numbered 2 hard copies, submitted in a sealed envelopes. Submission Address:  RAF Menlyn Reception  38 Ida street Menlo Park Pretoria Submission of bid responses

14. Page 14[Insert presentation title] Bid responses sent by courier must reach the reception at least 36 hours before the closing date to be deposited into the bid box Submission Register must be signed at the reception by bidder when submitting bid documents. Important note: Please ensure that the attendance register has been signed Name of company Contact details Late bids will not be considered NOTE: Bidders must submit responses for each category separately and clearly marked e.g. Annexure F 1 Permanent placement. Submission of bid responses

15. Contact Details All queries must be forwarded to annah@raf.co.zaannah@raf.co.za Enquiries and clarification will close not later than 13 November 2012 @ 11H00.

16. Purpose of the RFB The purpose of the RFB is to list Recruitment Agencies to provide the following recruitment services, on an “as and when required” basis, from agencies on the panel: Source and Placement of permanent and temporary staff for the RAF − Conduct Comprehensive employment background screening on staff before placement − Draft and placement of advertisement in print media Search and headhunting of scares skills in the market Provide statistical analysis on the availability of various skills Handling of responses received by the RAF.

17. Purpose of the RFB −Placing of permanent staff and temporary staff in the RAF. The main fields in which staff are required include, but are not limited to: Human Resources Information Technology Claims Legal Finance Procurement Office Admin Stakeholder relations Forensic Marketing and Communication

18. Purpose of the RFB −Head hunting of Executives Managers and staff with scarce skills including but not limited to the following fields: Human Resources Information Technology Claims Legal Finance Procurement Office Admin Stakeholder relations Forensic Marketing and Communication Note: Bidders should have national foot print.

19. Thank you Questions and Answers