1. Welcomeurope © RUSE Project Krakow, 2005 November 28 “The European Structural Funds” RUSE Project coordinated by Energie Cités Seminar hosted by Polish Network Energie-Cités

2. Welcomeurope © RUSE Project Introduction / Reminder Major points to be aware of before starting a process to design, draft and submit a proposal under SF Majors steps  Project sheet  Explanation of a funding measure (by LEI)  Project writing  Budget building  Lobbying and Submission

3. Welcomeurope © RUSE Project Reminder - the project file Why ? (Global and specific objectives / needs justification / European Policy...) For whom ? (target groups / pyramid / figures) What/ How (steps) ? (core of the project, main phases, calendar) With whom ? (partners / expertise required for the success of the project / first designing of the partnership organisation) Where ? For which results ? (concrete production: short term planning / potential impact : medium and long term vision)

4. Welcomeurope © RUSE Project Welcomeurope ©  The contracting party (grant applicant)  The partners network (option)  The actions  The budget Formalise the project: the application form

5. Welcomeurope © RUSE Project Welcomeurope © THE APPLICATION FORM The contracting party  The organisation (contact details, statutes, number of employees)  The legal representative (authorised signatory legally representant)  The project leader / contact person  Organisation’s usual sources of finance  Experience in the field  Background in participating in European programmes

6. Welcomeurope © RUSE Project Welcomeurope © THE APPLICATION FORM The partners network  Partners contact details  Competences, experiences  Responsabilities, role of each partner  Dispatch of the grant  Methods for managing the network foreseen by the coordinator

7. Welcomeurope © RUSE Project Welcomeurope © Summary of the project  Specific objectives  Planned activities, duration  Methodological approach  Expected results  Dissemination of results THE APPLICATION FORM The actions

8. Welcomeurope © RUSE Project Welcomeurope ©  Context (needs and global objectives)  Specific objectives  Adequation between project / programme / policy  Actions (timetable for implementation)  Communication / Dissemination  Innovative aspects  Impact (target, multiplier effect)  Evaluation (indicators) THE APPLICATION FORM The actions

9. Welcomeurope © RUSE Project Welcomeurope © THE APPLICATION FORM The budget Summary of the budget  Total estimated eligible cost of the project  Amount of grant requested  Autofinancing /self-financing  Financial contributions by the partners  Financial contributions by third parties  Revenue generated by the project  Contribution in kind

10. Welcomeurope © RUSE Project Welcomeurope © WRITING RULES In the format  All the questions have to be filled out  Do not write more than the number of lines or characters requested  Do not add non useful information in the application In the content  Give some figures (as much as possible)  Link directly the project to the programme and the policy

11. Welcomeurope © RUSE Project Methodology Common elaboration of a checklist of necessary components to be justified before starting the application process About the project About the EU policies and cross-cutting priorities About the application procedure About the financing About the partnership About the indicators (implementation and result)

12. Welcomeurope © RUSE Project Illustration of policy adequation The EU directive concerning the introduction of the system of the greenhouse gases emissions trade is a special chance for enhancing the reduction of greenhouse effect gas emissions. The management of the air protection will require the investments into the modernisation of the monitoring system. In the scope of these investments, only the most modern equipment should be bought with regard to the future monitoring needs in order to prevent the repeated demands for the modernisation before the expiry time.

13. Welcomeurope © RUSE Project Illustration of indicators extract from the SK OP BI MeasureType of indicatorIndicatorQuantified targetMeasured how often (periodicity) 2.2 Improvement and development of the infrastructure for the protection of air OutputNumber of installed technologies that reduce air emission (number) +8%Yearly ResultDecrease of emission polluants and greenhause gases (%) -5%Yearly

14. Welcomeurope © RUSE Project Welcomeurope © WRITING RULES In the text  Fill out the application in the relevant language  Never specify a national situation but always extend at EU level (national cases as examples only)  Create acronyms (for the project and the network of partners)  Do write in the name of the partnership  Speak about targeted stakeholders in generic terms

15. Welcomeurope © RUSE Project Welcomeurope © IN THE MEANTIME… « Lobbying » Promote your project to increase its VISIBILITY! Meet with:  Administrators responsible for the funding programme (before the call period)  Decision-makers (City mayors, Ministers, MEPs, etc… to get their support)

16. Welcomeurope © RUSE Project Illustration Presentation of the project by our Lithuanian and Czech partners Debate among the participants about the relevancy of the project file and the missing components.

17. Welcomeurope © RUSE Project WHY ? Global and specific objectives / needs justification / European Policy... This project corresponds to EIE programme objectives (HKA1 Mobilising local energy actors for local community planning) Specific objective: Demonstrating the viability of integrated projects, where the sustainable energy dimension reinforces local development aspects: environmental,sustainable energy promotion,added value for farmers

18. Welcomeurope © RUSE Project For whom ? target groups / pyramid / figures Klaipeda County (regional authority) Silute Municipality (local authority)

19. Welcomeurope © RUSE Project What/ How? Steps, core of the project, main phases, calendar Technological and financial pilot scheme for the development and aplication to SF financing of small scale CHP and biogas plant as waste management system (on the basis of utilisation of biogas in the big pig farm) - Feasibility study the main goal of which will be evaluation of environmental,social and economic aspects of the project - Preparation of technical project - Business plan and Preparation of proposal to SF financing

20. Welcomeurope © RUSE Project With whom? partners / expertise required for the success of the project / first designing of the partnership organisation Partners: Kaunas regional Energy Agency,JSC”Ekoresursai NH”,Lithuanian Centre of Clearing House for Energy Contracting, Expertise:Advisory group

21. Welcomeurope © RUSE Project Where? Silute region

22. Welcomeurope © RUSE Project For which results? (concrete production: short term planning / potential impact : medium and long term vision) 1.Implementation of CHP about 600 kw el.and 840 kw thermal and the biogas plant in the complex of pig farms 2.To define the pilot technological and financial scheme for such integrated projects

23. Welcomeurope © RUSE Project For which results? (concrete production: short term planning / potential impact : medium and long term vision) Replication of the good practice in other regions of Lithuania and NMS

24. Welcomeurope © RUSE Project Project sheet (SBR) WHY ? (Global and specific objectives / needs justification / European Policy...) Specific: The need to enable renovation and refurbishemt of all hospitals in the ownership of the South Bohemian Regional Authority, including enegry savings. Global: contribution to energy savings, better services in health care, contribution to lower operation costs of the hospitals.

25. Welcomeurope © RUSE Project Project sheet For whom ? ( target groups / pyramid / figures) Target group: all hospitals belonging to the regional authority – Authority representatives, Hospital managers General public visiting them.

26. Welcomeurope © RUSE Project Project sheet What/ How (steps) ? (core of the project, main phases, calendar) 1.Evaluate energy saving potential and rennovation costs 2.Merge all into one ownership entity 3.Submit application 4.Organise the rennovation 5.Enjoy and promote results

27. Welcomeurope © RUSE Project Project sheet With whom ? (partners / expertise required for the success of the project / first designing of the partnership organisation) 1.Regional authority as the owner 2.Individual building managers and operators 3.Energy specialists

28. Welcomeurope © RUSE Project Project sheet Where ? South Bohemian Region only For which results ? (concrete production: short term planning / potential impact : medium and long term vision) Lowering the costs of rennovations to the authority budget, Lowering the operation costs (energy bill), Improving the image of the health care system

29. Welcomeurope © RUSE Project Case studies On the basis of your own concepts-ideas (1 per country), you will have to design the project in the frame of the structural funds measures. Preparation and Presentation of the projects PNEC, SEA, SBR, EE and LEI

30. Welcomeurope © RUSE Project Identifying the right measure Aim of the Measure Objectives of the Measure Measure Description Beneficiaries of the Measure

31. Welcomeurope © RUSE Project The procedures for project under Measure 1.2 submission for SF financing Joint Seminar “Capacity building for designing projects dealing with sustainable energy under SF programmes” November 28-29, 2005, Krakow Valentinas Klevas, Dalia Streimikiene Lithuanian energy institute

32. Welcomeurope © RUSE Project EU SF administration in Lithuania

33. Welcomeurope © RUSE Project Project cycle in Lithuania

34. Welcomeurope © RUSE Project The main procedures for project under Measure 1.2 Priority ID 1-2.3: Local and Renewable Energy Sources are defined by Rules adopted by the Order of Minster of Finance No 1K-204 on 31.05.2004 and Guidelines for applicants for business projects (promotion of business and investments adopted by the Order of minster of Economy Nr. 4-2422 on 11.06.2004.

35. Welcomeurope © RUSE Project The main procedures for project under Priority ID 1-2.3: Local and Renewable Energy Sources Submission of application Procect evaluation and selection Decision regarding support allocation The contracting procedures

36. Welcomeurope © RUSE Project The main forms for application The common part of application (A) adopted by the Order of Minister of Finance No 1K-033 on 28.01.2004 The special part of application (B2) adopted by the Order of Minister of Economy No 4-244 on 11.06.2004

37. Welcomeurope © RUSE Project Submission of application The applications can be submitted from 02.07.2004 until 1.09.2006 16:00 h. The application can be submitted according call to submit application being announced in website of Business Support Agency, Ministry of Economy and in the annex “Information communications of newspaper “Government news “ The call for proposals No 2 was addressed for business projects since 02.07.2004

38. Welcomeurope © RUSE Project Requirements for applications submission The applications should be submitted to regional departments of Business Support agency; The applications should be sent by registered mail, by currier services or by applicant directly; The applicant should submit the original set of documents and 2 copies and indicated where is copies and where is original and also electronic version Submitted applications are registered and included in data base by allocating identification number and the letter confirming registration of application is submitted to the applicant

39. Welcomeurope © RUSE Project Evaluation of the project (not longer than 3 months after registration) The Business Support Agency evaluates projects based on the following criteria; Eligibility according administration Eligibility for financing from SF Quality (technical, economic and financial) evaluation The reports on project valuation are submitted to Ministry of Economy The Committee of project screening established by MoE submits the following conclusions to MoE: to allocate support, to reject, to return project for repeated evaluation, to postpone recommendations until other meeting

40. Welcomeurope © RUSE Project The decision on support allocation by Ministry of Economy LT Based on recommendations of Committee of project screening; The order is issued where the following issues are addressed: The background to allocate support The budget programmes and codes from which support should be allocated Committee of project screening The sum of support allocated The date and number of Project screening committee meeting and the number of registration of report of Bussines Support Agency; The list of projects and institutions for which the support is being allocated The amount of support allocated for each project The reasons for projects which were recommended by Committee of project screening rejections The decision on rejection with explanation is submitted to applicant during 10 days by Business Support Agency.

41. Welcomeurope © RUSE Project Contracting procedures The decision to support project and proposal to make contract is submitted to applicant by Business Support Agency The contract should be made according deadlines established by Business Support Agency If applicant fails to make contract according the established deadlines the support is not allocated The contract is being signed by representative of MoE, Business Support Agency and Applicant The information about allocated support and signed contracts is being presented in website of Business Support Agency: the name of applicant, the title of project, the short description of project, the support allocated

42. Welcomeurope © RUSE Project Thank you for your attention! Contact: Lithuanian energy institute Name: Valentinas Klevas and Dalia Streimikiene E-Mail: klevas@mail.lei.lt ; dalia@mail.lei.lt

43. Welcomeurope © RUSE Project The Project writing Detail the project step by step: -the activitie -the planning -the partnership and the division of roles -the budget Design a Gant Diagram

44. Welcomeurope © RUSE Project Step 1

45. Welcomeurope © RUSE Project Step 2

46. Welcomeurope © RUSE Project Step 3

47. Welcomeurope © RUSE Project Step 4

48. Welcomeurope © RUSE Project Conclusions Major recommendations Main reminders by each participant

49. Welcomeurope © RUSE Project 2007-2013 the new programming period The 3 current priority objectives of the Structural Funds Objective 1: regions lagging behind in development; Objective 2: regions undergoing economic and social conversion; Objective 3: Training systems and employment promotion — will be replaced in 2007 by the following 3 objectives. o Convergence’ objective o‘Regional competitiveness and employment’ objective oEuropean territorial cooperation’ objective

50. Welcomeurope © RUSE Project 2007-2013 the new programming period ‘Convergence’ objective (ERDF, ESF, Cohesion Fund). Close to the present Objective 1, the purpose of the convergence objective is to speed up the economic convergence of the less-developed regions, by means of: improving conditions for growth and employment by investing in human and physical capital; innovation and the development of the knowledge society; encouraging adaptability to economic and social change; protection of the environment; improving administrative efficiency. The convergence objective will play a particularly vital role in the new Member States whose accession confronts the Union with unprecedented development gaps.

51. Welcomeurope © RUSE Project 2007-2013 the new programming period ‘Convergence’ objective (ERDF, ESF, Cohesion Fund). Resources The total amount of EUR 264 billion allocated to the convergence objective — or 78.54 % of contributions by the Funds compared with the present 75 % — will be distributed as follows: 67.34 % for regions whose per capita GDP is below 75 % of the average, 8.38 % for regions concerned by the ‘statistical effect’, 23.86 % for countries benefiting from the Cohesion Fund, 0.42 % for the outermost regions.

52. Welcomeurope © RUSE Project 2007-2013 the new programming period European territorial cooperation’ objective (ERDF). The purpose of this objective, inspired by the experience of the Interreg Community initiative, is to strengthen cooperation at three levels: cross-border cooperation through joint programmes; cooperation between transnational zones; networks for cooperation and the exchange of experiences throughout the Union. In this way, the cooperation objective will encourage a balanced, harmonious and sustainable development throughout the European area.

53. Welcomeurope © RUSE Project 2007-2013 the new programming period European territorial cooperation’ objective (ERDF). Eligibility Cross-border cooperation will cover regions lying along internal land borders and certain external land borders, as well as some regions lying on sea borders. It will also contribute to the cross-border components of the future ‘European neighbourhood and partnership instrument’ and ‘Instrument for pre-accession’. These will replace Phare, Tacis, MEDA, CARDS, ISPA and Sapard. When the regulation enters into force, the Commission will adopt the list of eligible cross-border regions and of transnational cooperation zones. The whole of the Union territory is eligible.

54. Welcomeurope © RUSE Project 2007-2013 the new programming period The programming will take particular account of the following specific territorial characteristics: the cities and towns, and medium-sized towns in particular, whose role in regional development will be boosted with aid for urban regeneration drawing on the experience of the URBAN Community initiative, and which could be subdelegated direct responsibilities; rural areas and areas dependent on fisheries, which will be the subject of actions to encourage a more diverse economy financed by the Structural Funds on the basis of complementary and consistency with the new European Agricultural Fund for Rural Development (EAFRD) and the European Fund for Fisheries (EFF). the outermost regions, regions with a natural handicap (islands, mountains), sparsely or very sparsely populated areas, and former Community external border areas which ceased to be so on 30 April 2004.

55. Welcomeurope © RUSE Project 2007-2013 Priorities Structural funds Convergence Innovation Environment/risk prevention Accessibility Infrastructures Human resources Administrative capacity + European territorial cooperation objective Innovation Environment/risk prevention Accessibility Culture, education Cohesion fund Transport networks (TEN-T) Sustainable transport Environment Renewable energy

56. Welcomeurope © RUSE Project 2007-2013 the new programming period Proposals for the new structural funds regulations for the period 2007-2013  General regulation  European Regional Development Fund (ERDF)  European Social Fund (ESF)  Cohesion Fund  European grouping of cross-border co-operation (EGCC) Community Strategic Guidelines, 2007-2013 (adopted July 2005)

57. Welcomeurope © RUSE Project 2007-2013 the new programming period Proposals for the ERDF, ESF and Cohesion Fund regulations Independently of the points under the general regulation, we can also briefly outline elements that stem from the proposed regulations for the three financial instruments. ERDF Under the convergence objective, in addition to strengthening infrastructures — transport, environment, energy, education, health — and aid for SMEs, new stress is placed on research and innovation as well as on risk prevention. Under the cooperation objective, the cross-border programmes will concentrate on encouraging entrepreneurship, joint management of the environment and the sharing of infrastructures. Transnational programmes will include water conservation and management, access to major networks and the interoperability of systems, risk prevention and related research and technological development activities.

58. Welcomeurope © RUSE Project 2007-2013 the new programming period Proposals for the ERDF, ESF and Cohesion Fund regulations Independently of the points under the general regulation, we can also briefly outline elements that stem from the proposed regulations for the three financial instruments. ESF There will be a stronger link between the ESF, the European employment strategy and Union priorities in the field of social inclusion, education and training, and equal opportunities in order to anticipate changes due to economic and social restructuring, the development of the knowledge economy and demographic change. The main aim under the convergence objective will be to strengthen human resources so as to increase employment prospects, boost labour productivity and stimulate growth, as well as to support good governance and the strengthening of the institutions and administrative capacities.

59. Welcomeurope © RUSE Project 2007-2013 the new programming period The ‘Community strategic guidelines on cohesion’, the national strategic reference frameworks and the operational programmes will all be subject to evaluation. The general regulation lays down the respective responsibilities of the Member States and of the Commission for ex ante and ex post evaluations. The mid-term evaluation is not mentioned in the proposal, but the Member States will carry out evaluations when the programme follow-up indicates a significant discrepancy between realisations and the initial aims, as well as at the time of proposals for substantial programme review.

60. Welcomeurope © RUSE Project 2007-2013 the new programming period Strategy, decentralisation, simplification The reform proposal maintains the basic principles of structural actions: multi-annual programming offering a Community guarantee of sufficient duration and concentration, a broad and effective partnership of the actors concerned at various levels, co-financing based on the complementarity of Community and national aid, evaluation of performance and quality at the various stages in the process. At the same time, it introduces a series of major innovations aimed at making cohesion policy more effective. Here is a summary of the principal innovations.

61. Welcomeurope © RUSE Project the relevant stakeholders for lobbying actions OSC NSRF OP European Commission ?? Common analysis of potential lobbying actions

62. Welcomeurope © RUSE Project the relevant stakeholders for lobbying actions Who is acting at national level? Who is acting at regional level? Who is in charge of writing the OP? To whom is it possible to promote potential and future large projects? How to present and promote your organisation and your projects?