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FASTRAK REGIONAL CUSTOMER SERVICE CENTER IBTTA ANNUAL CONFERENCE CLEVELAND, OHIO SEPTEMBER 2005.

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Presentation on theme: "FASTRAK REGIONAL CUSTOMER SERVICE CENTER IBTTA ANNUAL CONFERENCE CLEVELAND, OHIO SEPTEMBER 2005."— Presentation transcript:

1 FASTRAK REGIONAL CUSTOMER SERVICE CENTER IBTTA ANNUAL CONFERENCE CLEVELAND, OHIO SEPTEMBER 2005

2 Bay Area Bridges Total Annual Toll Revenues: Golden Gate Bridge $ 85 mil. State-owned Bridges $395 mil.

3 Bay Area FasTrak TM Golden Gate Bridge  Managed by GGBHTD  11 total lanes; 4 dedicated to FasTrak  70% FasTrak use in peak period  $1.00 discount for FasTrak Users  Former Service Center in Mill Valley Seven State-owned Bridges  Bridges owned by State DOT, BATA manages tolls  68 total lanes; 14 dedicated to FasTrak  37% FasTrak use in peak  No Discount for FasTrak Users  Former Service Center in Concord

4 Regional Service Center Consolidation Prior to July 2002  Transponders interoperable on all bridges  Two separate service centers and software systems  Different business rules/violation policies  Separate customer accounts/transaction processing July 2002  Agreement to consolidate back-office systems: Improved customer service System efficiencies/cost savings (est. $700K/yr) Combine customer accounts while retaining separate toll-setting authority

5 Regional Service Center Consolidation August 2002 to May 2005  Joint-agency procurement of Customer Service Center Operator (ACS State & Local Solutions)  Approval of joint policies/business rules  System development and testing  Completed migration of both customer databases into one

6 Regional Service Center Consolidation San Francisco Mayor Gavin Newsom dedicates new FasTrak Customer Service Center June 2005 Opened new consolidated service center in San Francisco.

7 Regional Service Center Consolidation June 2005  Launched new interactive website: Online enrollment Customer account review and updates Toll violation resolution

8 Service Center Operations Vital Statistics  Total Active Accounts413,000  Total Tags Distributed 620,000  Avg. Weekly Accounts Opened 3,000  80% on web, 20% walk-in/mail  Call Volumes  Avg. total weekly call volumes 19,000  CSR – 51%  IVR – 34%  Abandoned calls – 15%  Avg. talk times2:30 minutes

9 Service Center Operations Vital Statistics

10  CSC call performance was substandard due to 1) dedicated lane conversion and promotional toll discount, 2) mailing of a significant number of customer statements and violation notices, and 3) start of new hybrid vehicle program.

11 Service Center Program Management  BATA and GGB established a FasTrak Management Group to jointly manage program and CSC contract.  Both agency boards act on policy decisions.  Each agency responsible for transaction and revenue reconciliation for their facility.  Both agencies monitor operations performance.  Contract includes performance standards and payment adjustments for not meeting performance standards.

12 Service Center Contract Performance Measures Performance Measure (sample)Adjustment To Payment Customer Service Measures 80% of monthly calls answered by service representative within 60 seconds2% Issue refunds for closed accounts within 2 business days1% Distribute tag within 7 business days of request1% Respond to customer and non-customer inquiries within 2 business days1% Violation Processing Measures 98% of violation images reviewed within 10 days from image capture2% 98% of violation disputes processed within 2 business days1% License plate data entered correctly for 99.75% of daily images reviewed2% Violation notices sent by 17 th day of image capture2% System Measures All transactions processed within 24 hours2%

13 Managing Differing Partner Objectives Rec  Major Objectives: Golden Gate – Maximize revenues BATA – Increase FasTrak usage  Issue: Golden Gate wanted to charge fee for FasTrak tags; BATA believed charging for tags would hinder new sign- ups.  Resolution: BATA agreed to fund all tag costs 3 year period and not charge for tags for that period.

14 Expanding FasTrak Usage Rec  Opened three additional ETC only lanes at the San Francisco-Oakland Bay Bridge.  Offered $15 in tolls to first 5,000 who opened accounts.  Operated remote enrollment and tag distribution at the Bay Bridge toll plaza during the promotion.

15 Recent Legislation Allows Hybrid Vehicles to Use Carpool Lanes Rec  Hybrids vehicles in Bay Area must sign-up for FasTrak.  Hybrids can use bridge carpool lanes but must pay toll.  FasTrak tag readers were placed in bridge carpool lanes to read special hybrid tags.  5,000 hybrid vehicle owners in Bay Area have applied for FasTrak tags since August 1, 2005.

16 FasTrak TM Future  Next Frontier:  Satellite distribution centers  Retail transponder distribution  Increase number of dedicated lanes  Parking facilities (i.e. SFO)  High Occupancy Toll lanes


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