1. HeadMaster Online Payments

2. To Sign Up…
Not within product:

3. Creating an Account

4. Creating an Account
Make sure to put your routing number for your bank

5. Creating an Account Thank you for signing up!
There are only a few more items we need to get you signed up.
Please submit to Vanco the following items:
Authorization and Representations (attached) — Vanco requires a physical signature to be kept on file. By signing this document, you agree to the terms and conditions of the product Agreement(s) in the IMPORTANT DOCUMENTS section below.
Voided Check — A voided check is required to verify the routing and account numbers you provided in the BANKING INFORMATION section of the online application.
You must have all three items to move forward.
If you know that you want to start online payments next month, go ahead and get your bank statement and voided check now
Bank Statement — A copy of the first page of your organization's most recent bank statement is required for underwriting and account verification purposes. The statement must show the account number you provided in the BANKING INFORMATION section of the online application.

6. Creating an Account How to submit the above items:
Online: Scan the above items, then go to and follow the onscreen instructions for uploading to our secure website, or
Fax: Send the above items to Attention: Vanco Sales Department
If you have any questions regarding your application with Vanco Services, contact our Sales Coordinator at

7. Online Form Submittal

8. Client Active Emailed by Headmaster that you are set up
Ready to set up details in product and turn on
When you receive the , contact support and we will be happy to help you set it up.

9. Reports Daily Payment Summary Reports Emailed
Additional Reports in the Vanco Service Center
Flexible Date Ranges
Flexible File Types
ACH Detail, Credit Card Detail, Card Expiration, Returns, etc.
There are reports in Headmaster, but vanco also provides reports that are ed to you automatically.

10.
This is the vanco client portal

11. Limits
Default Limits
$10,000 single amount
3 payments from the same card on the same day
These can be modified and available to view anytime.
There are default limits set up already.
If you are expecting large amounts of donations, gifts, payments, contact Vanco and they will up your limit

12. ACH Payment Timing
Please note that when paying with ACH there is no float time.
The dollars go straight from the parents to the school account.

13. Credit Card Timing
This is as fast as it can get there. This is an industry standard.
No float time either.

14. Headmaster ACST Pricing
$30 /month
.10 /transaction, first 25 included
>1,000 transactions, .08/transaction
If you are associated with a church that is using Vanco, you can create a subaccount so defer the Vanco and ACS monthly fees

15. Vanco Fees These fees are based on the credit card or account.
If both parents make payments from the same account or use the same card, then the fees are only applied once
Credit Cards
2.75% of the payment
This rate remains the same so your school can budget for this
If parents pay using a rewards card, the rate remains 2.75%

16. Client billing Receive a bill on the 1st, payment on 5th
Your vanco invoice is paid via your account that you used to sign up.

17. (Switch to the Parent Portal)

18. Thank you for attending!!
If you have any questions regarding this seminar or other ACS products and services,
Please contact your sales representative or send an to: