1. Slide 1 FastFacts Feature Presentation November 18, 2010 We are using audio during this session, so please dial in to our conference line… Phone number: 877-468-2134 Participant code: 182500 © 2010 The Johns Hopkins University. All rights reserved.

2. Slide 2 Todays Topic Well be taking a look at… Processing Independent Contractors ($5,000+)

3. Slide 3 Todays Presenter Ann Hummel Instructional Designer and Shopping Cart Instructor

4. Slide 4 Session Segments Presentation Ann will address processing independent contractor orders. During Anns presentation, your phone will be muted. Q&A After the presentation, well hold a Q&A session. Well open up the phone lines, and youll be able to ask questions. Ann, Christian Andersen, Procurement Specialist from Supply Chain, and David Thompson, Tax Accountant from the Office of the Controller, will answer as many of your questions as time allows.

5. Slide 5 Contact Us If you would like to submit a question during the presentation or if youre having technical difficulties, you can email us at: fastfacts@jhu.edu fastfacts@jhu.edu You can also send us an instant message! GoogleTalk – HopkinsFastFacts@gmail.comHopkinsFastFacts@gmail.com AOL Instant Messenger – HopkinsFastFacts MSN – FastFacts@jhu.edu

6. Slide 6 How To View Full Screen

7. Slide 7 Survey At the end of this FastFacts session, well ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

8. Slide 8 Processing Independent Contractors ($5,000+)

9. Slide 9 Agenda Define and outline an independent contractor order set up. Demonstrate how to create a cart for independent contractors.

10. Slide 10 Defining Independent Contractors Independent Contractor An individual or small company (excluding C-Corporations) with fewer than three full time employees who performs services for the university in which the contractor exercises complete control and direction over how the work is completed. These individuals are customarily engaged in an independent established business and do not carry ongoing relationships with the university. A more in depth definition can be found here.here

11. Slide 11 Before You Begin Department fills out ICC form ICC – Independent Contractor Certification

12. Slide 12 Before You Begin Department fills out ICC form

13. Slide 13 Before You Begin Department fills out ICC form Completed form sent to the Tax Office

14. Slide 14 Before You Begin Department fills out ICC form Completed form sent to the Tax Office Tax Office or HR would assist If Rejected

15. Slide 15 Before You Begin Department fills out ICC form Completed form sent to the Tax Office Tax Office or HR would assist If Rejected If Approved Submit Vendor Request (if non-existing)

16. Slide 16 Before You Begin Department fills out ICC form Completed form sent to the Tax Office Tax Office or HR would assist If Rejected If Approved Submit Vendor Request (if non-existing) -Vendor Request form -Vendor W9 -Determination letter

17. Slide 17 Before You Begin Department fills out ICC form Completed form sent to the Tax Office Tax Office or HR would assist If Rejected If Approved Submit Vendor Request (if non-existing)

18. Slide 18 Before You Begin Department fills out ICC form Completed form sent to the Tax Office Tax Office or HR would assist If Rejected If Approved Submit Vendor Request (if non-existing) Create Shopping Cart

19. Slide 19 Are You Ready To Order? Youre ready when you have the following: Know the full amount of the contract Budget number General ledger account number (G/L) Vendor Three documents Determination letter Contract Competitive bid – OR – sole source justification

20. Slide 20 Contract The contract is the actual agreement between JHU and the contractor. For services $5,000 or greater and less than $50,000: Independent Contractor Agreement To be used when the cost of the project exceeds $50,000: Master Consulting Services Agreement Note: There are international versions of these forms for someone who will work outside of the US who may qualify as an IC. Intl Independent Contractor Agreement, Certification, Master Consulting Services Agreement forms are found here: http://finance.jhu.edu/depts/ibc/forms.html http://finance.jhu.edu/depts/ibc/forms.html For additional assistance on international compliance, email: InternationalBusinessCompliance@jhu.edu InternationalBusinessCompliance@jhu.edu

21. Slide 21 Demonstration Lets demo a real time order. Your screen might need to be reset to full screen mode once we get into the system.

22. Slide 22 Resources Forms can be found at: http://ssc.jhmi.edu/supplychain/forms/index.html http://ssc.jhmi.edu/supplychain/forms/index.html New/Change Vendor Request Independent Contractor CertificationIndependent Contractor Certification - For Services of $5,000 or more Short Form Independent Contractor AgreementShort Form Independent Contractor Agreement - For Services less than $5,000 Independent Contractor AgreementIndependent Contractor Agreement - For Services of $5,000 or more Master Consulting Services AgreementMaster Consulting Services Agreement - For Services of $50,000 or more Independent Contractor Job Aid For additional assistance, email: IndependentContracts@jhu.eduIndependentContracts@jhu.edu

23. Slide 23 Conclusion Today we: Defined independent contractors. Outlined a first time independent contractor set up. Demonstrated how to create a cart for independent contractors.

24. Slide 24 Were going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. Well be answering questions in the order that we receive them. Well also be answering the questions that were emailed to us during the presentation. If theres a question that we cant answer, well do some research after this session, and then email the answer to all participants. Q&A

25. Slide 25 Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please email us at: fastfacts@jhu.edu

26. Slide 26 Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/ http://connect.johnshopkins.edu/fastfactssurvey/ Thanks again!