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Slide 1 FastFacts Feature Presentation September 12, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant.

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Presentation on theme: "Slide 1 FastFacts Feature Presentation September 12, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant."— Presentation transcript:

1 Slide 1 FastFacts Feature Presentation September 12, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code: 182500 To participate via VoIP… You must have a sound card You must have headphones or computer speakers © 2012 The Johns Hopkins University. All rights reserved.

2 Slide 2 Todays Topic In this Fast Facts session we will introduce you to the Sponsored Program Personnel Planning Template. We will show you how to navigate through this planning template and make planning adjustments for current personnel listed or add placeholder employees as needed.

3 Slide 3 Todays Presenter Diana Burke Senior Accountant, Office of Finance, Financial Quality Control

4 Slide 4 Session Segments Presentation Diana will give you an introduction to the Sponsored Program Personnel Planning tool, one of three planning templates available in PI Partners to add projection information. During Dianas presentation, your phone will be muted. Q&A After the presentation, well hold a Q&A session. Well open up the phone lines, and youll be able to ask questions. Diana will answer as many of your questions as time allows.

5 Slide 5 Contact Us If you would like to submit a question during the presentation or if youre having technical difficulties, you can email us at: fastfacts@jhu.edu fastfacts@jhu.edu You can also send us an instant message! GoogleTalk – HopkinsFastFacts@gmail.comHopkinsFastFacts@gmail.com AOL Instant Messenger – HopkinsFastFacts MSN – FastFacts@jhu.edu

6 Slide 6 Survey At the end of this FastFacts session, well ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

7 Slide 7 How To View Full Screen Click Here

8 Slide 8 PI Partners Personnel Planning Template

9 Slide 9 Overview The PI Partners Financial Reporting tool was designed to provide a way for principal investigators and departmental administrators to: Access Sponsored Research financial data Enhance administrative effectiveness Improve compliance

10 Slide 10 PI Partners – FastFacts Sessions Were presenting five FastFacts sessions on the PI Partners Reporting tool. 1.Access to PI Partners and Maintenance activities – September 4, 2012 [Recording is available]Recording is available 2.Award and Sponsored Program Overview and Sponsored Program Level Reports – September 6, 2012 [Recording is available]Recording is available 3.Personnel Reports – September 10, 2012 [Recording is available]Recording is available 4.Personnel Planning Template – September 12, 2012 [Todays session!] 5.Sponsored Program Budget Planning Template and Non- Personnel Planning Template – September 18, 2012

11 Slide 11 Agenda Today we will cover how to navigate to… Sponsored Program Personnel Planning Template And conduct planning and forecasting for salary and fringe benefit related costs for a sponsored program for the current budget period or the total award.

12 Slide 12 PI Partners – Personnel Planning You must open one of the Sponsored Program Level Reports to navigate to the Planning Templates. To navigate to the Personnel Planning template, click the hyperlink titled Personnel Planning.

13 Slide 13 PI Partners – Personnel Planning Personnel Planning will allow users to conduct planning and forecasting on salary and fringe benefit related costs for a Sponsored Program for the current budget period or total award.

14 Slide 14 PI Partners – Personnel Planning Personnel Planning can be performed for the current budget period by dollars, percentage or by remaining award period by dollars.

15 Slide 15 PI Partners – Personnel Planning Personnel Planning can be performed for all employees listed on the template by clicking the Apply Sal Commitment – All button.

16 Slide 16 PI Partners – Personnel Planning Personnel Planning can be performed for only certain individuals as needed by selecting the rows to plan for and clicking the Apply Sal Commitment – Selected button.

17 Slide 17 PI Partners – Personnel Planning Personnel Planning can be used to add a new employee that has not yet been put on the payroll but that you know will be paid on the sponsored program in the future.

18 Slide 18 PI Partners – Personnel Planning Personnel Planning can be used to add a new employee that has not yet been put on the payroll but that you know will be paid on the sponsored program in the future.

19 Slide 19 PI Partners – Personnel Planning New Placeholder Employee has been added based on criteria entered. Click the Close button to return to main Personnel Planning screen.

20 Slide 20 PI Partners – Personnel Planning New Placeholder Employee has been added to the planning tab Click the Save Data button to save the added employee information.

21 Slide 21 PI Partners – Personnel Planning The Change Employee button is a fast way to make changes to multiple months for an individual if the amounts are consistent. Click the Change Employee button to begin the process.

22 Slide 22 PI Partners – Personnel Planning The Change Employee process involves five steps: select the employee, select the date range, enter the new salary amount to plan for and selecting the Change Employee button to complete the process.

23 Slide 23 PI Partners – Personnel Planning Employee salary information has been updated for the months selected. Click the Close button to return to main Planning Screen.

24 Slide 24 PI Partners – Personnel Planning Employee salary information changed has been added to the template. Click the Save Data button to save the added employee information. Click one of the Fringe Benefits Calc buttons to update fringe benefits data. Click the Calculate F&A button to update F&A for all information. Click the Save Data button to save all information entered and calculated.

25 Slide 25 Conclusion In todays session, we covered how to navigate to the Personnel Planning template to: Apply Salary Commitments to All or Selected employees Add a new Placeholder Employee for planning purposes Change salary allocations for an individual for planning purposes Calculate fringe benefits and F&A And most of all, save your data so it will be reflected in other PI Partner Reports Just a reminder that this is strictly a planning template and any actual changes to salary allocations must be made by eForms.

26 Slide 26 Were going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. Well be answering questions in the order that we receive them. Well also be answering the questions that were emailed to us during the presentation. If theres a question that we cant answer, well do some research after this session, and then email the answer to all participants. Q&A

27 Slide 27 Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please email us at: fastfacts@jhu.edu

28 Slide 28 Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/ http://connect.johnshopkins.edu/fastfactssurvey/ Thanks again!

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