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Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

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Presentation on theme: "Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:"— Presentation transcript:

1 Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so please dial in to our conference line… Phone number: 888-651-5908 Participant code: 182500 © 2011 The Johns Hopkins University. All rights reserved.

2 Slide 2 Todays Topic Well be taking a look at… Changes to the Bonus Supplemental Pay ISR

3 Slide 3 Todays Presenter Nikki Kameika Auditing/Reporting Specialist, HR/Payroll Shared Services

4 Slide 4 Session Segments Presentation Nikki will address the changes to the Bonus Supplemental ISR and the new ISR lock down date process. During Nikkis presentation, your phone will be muted. Q&A After the presentation, well hold a Q&A session. Well open up the phone lines, and youll be able to ask questions. Nikki will answer as many of your questions as time allows.

5 Slide 5 Contact Us If you would like to submit a question during the presentation or if youre having technical difficulties, you can email us at: fastfacts@jhu.edu fastfacts@jhu.edu You can also send us an instant message! GoogleTalk – HopkinsFastFacts@gmail.comHopkinsFastFacts@gmail.com AOL Instant Messenger – HopkinsFastFacts MSN – FastFacts@jhu.edu

6 Slide 6 How To View Full Screen Click Here

7 Slide 7 Survey At the end of this FastFacts session, well ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

8 Slide 8 Changes to the Bonus Supplemental Pay ISR

9 Slide 9 Agenda Identify and discuss the new section added to the Bonus Supplemental Pay ISR- Other FLSA Earnings Identify ISR Report field additions Discuss updates and validations for premium overtime Discuss updates to the salary adjustment section Review the new ISR retro lock down date process

10 Slide 10 New Section- Other FLSA Earnings The new section is located below the premium overtime section and above the salary adjustment section of the Bonus Supplemental Pay ISR.

11 Slide 11 New Section- Other FLSA Earnings The wage types that are allowed in this section are those that are included in FLSA calculations. University Shift Differential (WT2290) The hours and amount field must be filled in This new wage type replaces any previous methods of paying out shift differential for University employees (205M) University On Call Pay (WT3040) Hours are not entered for this wage type – just the total amount earned Health System Supplemental Pay (WT3077) Wage type works the same as it has in the past Hours are not entered for this wage type – just the total amount earned

12 Slide 12 New Section- Other FLSA Earnings If employee received premium overtime pay and earned University Shift Differential and/or On Call Pay in the same week An additional Bonus Supplemental Pay ISR needs to be completed Wage Type 205M Amount- Difference in hourly rate Same # of hours that were previously paid Example Week ending 9/18/11 employee received: $200 - Shift Diff $50 - On Call Pay 5 Hrs Premium Overtime @ 1.5 times hourly rate- $30 --------------------------------------------------------------------- Take weekly working hours (37.5) x normal hourly rate ($20)= $750 $750 + total FLSA earnings ($250)= $1,000 $1,000 / weekly working hours (37.5)= $26.67 (new hourly rate) $26.67 x premium rate (1.5)= $40 (new FLSA rate) $40- normal premium rate ($30)= $10 difference -------------------------------------------------------------------- New Bonus Supplemental ISR- 205M, 5 hours, 10/hr Specific questions on how to calculate FLSA rate should be referred to Div HR/HR Manager Example Week ending 9/18/11 employee received: $200 - Shift Diff $50 - On Call Pay 5 Hrs Premium Overtime @ 1.5 times hourly rate- $30 --------------------------------------------------------------------- Take weekly working hours (37.5) x normal hourly rate ($20)= $750 $750 + total FLSA earnings ($250)= $1,000 $1,000 / weekly working hours (37.5)= $26.67 (new hourly rate) $26.67 x premium rate (1.5)= $40 (new FLSA rate) $40- normal premium rate ($30)= $10 difference -------------------------------------------------------------------- New Bonus Supplemental ISR- 205M, 5 hours, 10/hr Specific questions on how to calculate FLSA rate should be referred to Div HR/HR Manager

13 Slide 13 ISR Report- Other FLSA Earnings Viewing Other FLSA Earnings section on the ISR Report In order to view this section you will have to scroll to the very bottom of the ISR Report

14 Slide 14 Premium Overtime Section Wage types will now populate automatically on ISR (205A or 205M) based on whether hours only or hours and rate in effect fields are completed 205A- 1.5 times employee hourly rate of pay OT Rate column will automatically calculate and populate the 1.5 times employee hourly rate of pay No Rate in Effect amount should be entered

15 Slide 15 Premium Overtime Section 205M- Manually calculated and does not equal 1.5 times hourly rate of pay (primary position) A Rate in Effect amount must be entered if OT is from a secondary position The Rate in Effect amount cannot be equal to the premium OT Rate

16 Slide 16 Salary Adjustment Section (WT6560) Reduction in pay (WT6560)- was previously only applicable for JHU semi monthly employees It can now be used for salaried employees of the Health System and EMS providers

17 Slide 17 Lock Down Retro Dates Phase 1 will be effective - October 7 th, 2011 No longer able to process retro ISRs earlier than the following dates: S1: 01/01/2010 B1: 12/20/2009 W1: 12/28/2009 The new retro lock down dates will be reset at the end of each fiscal year and will be set to the first pay period of the previous calendar year. A process has been developed for cases when the salary must be increased retro to these dates. Phase 2 will include the lock down of eforms and time entry and any infotypes that are directly updated (i.e. licensure, education, etc.) – start date TBD.

18 Slide 18 Processing Retroactive Changes Effective Before Current Lock Down Dates If a retro change occurs before the specified lock down dates: Initiate the appropriate ISR using the current retro lock down date for that employees pay area Be sure to make a note of the ISR number Then initiate a bonus supplemental pay ISR Use a date in the current pay period In the one time payments section of ISR, use one of the following lock down wage types: JHU- 3UF1 Health System- 3HF1 Enter the remainder of the money owed to the employee- to be paid out in a lump sum payment Cannot use a sponsored account number to pay retro funds (9XXXXXXX) Enter the retro ISR number and actual retro date Not the effective date of ISR Additional Notes: Fellowship Recipients that are due retro funds prior to the lock down date; should be paid out using (WT3018) Lump Sum Fellowship Payment. If paying retro hours not associated with an action – contact HRSS for assistance

19 Slide 19 Calculating Bonus Supplemental Amount (WT3UF1 & WT3HF1) For S1 Salaried employees: Take difference in semi rate and multiply by the number of pay periods still owed. Example: If the retro begin date is not on a pay period begin date, you will need to prorate the amount for that one pay period Actual Retro Date:1/1/2009 New Semi Rate ($3,000) minus by Old Semi Rate ($2,500)= $500 difference # of pay periods ee still due 24 (1/1/09 to 12/31/09) $500 difference x 24 pay periods= $ 12,000 lump sum payment (JHU-3UF1)

20 Slide 20 Calculating Bonus Supplemental Amount (WT3UF1 & WT3HF1) For hourly paid employees: Take the difference between the old and new rate and multiply by the number of hours that have been paid out to the employee during the retro time frame. Example: Actual Retro Date:1/1/2009 New Hourly Rate ($10.50) minus by the Old Hourly Rate ($10.00)= $.50 difference # of hours paid out = 500 hrs (1/1/09 to 12/19/09) – use CADO to find hrs 500 hours x $.50 difference=$ 250 lump sum payment (JHH- 3HF1)

21 Slide 21 Lock Down Retro Dates- ISR Example

22 Slide 22 Lock Down Retro Dates- ISR Rep ort In the ISR Report, you will need to scroll to the right in the additional payments box to see all of the above information.

23 Slide 23 Today we talked about the new section on the Bonus Supplemental Pay ISR-Other FLSA Earnings. We went over the updates and validations for the premium overtime and salary adjustment sections. We viewed the ISR Report and the new fields that have been added. We covered the ISR retro lock down date process. Summary

24 Slide 24 Were going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. Well be answering questions in the order that we receive them. Well also be answering the questions that were emailed to us during the presentation. If theres a question that we cant answer, well do some research after this session, and then email the answer to all participants. Q&A

25 Slide 25 Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please email us at: fastfacts@jhu.edu

26 Slide 26 Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/ http://connect.johnshopkins.edu/fastfactssurvey/ Thanks again!

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