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Slide 1 FastFacts Feature Presentation September 21, 2010 We are using audio during this session, so please dial in to our conference line… Phone number:

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Presentation on theme: "Slide 1 FastFacts Feature Presentation September 21, 2010 We are using audio during this session, so please dial in to our conference line… Phone number:"— Presentation transcript:

1 Slide 1 FastFacts Feature Presentation September 21, 2010 We are using audio during this session, so please dial in to our conference line… Phone number: 877-468-2134 Participant code: 182500 © 2010 The Johns Hopkins University. All rights reserved.

2 Slide 2 Todays Topic Well be taking a look at… How to Place a Dell Order in SAP

3 Slide 3 Todays Presenter Anna Scheinberg JHHS SAP Training Coordinator

4 Slide 4 Session Segments Presentation Anna will address how to create a Dell order. During Annas presentation, your phone will be muted. Q&A After the presentation, well hold a Q&A session. Well open up the phone lines, and youll be able to ask questions. Anna will answer as many of your questions as time allows.

5 Slide 5 Contact Us If you would like to submit a question during the presentation or if youre having technical difficulties, you can email us at: fastfacts@jhu.edu fastfacts@jhu.edu You can also send us an instant message! GoogleTalk – HopkinsFastFacts@gmail.comHopkinsFastFacts@gmail.com AOL Instant Messenger – HopkinsFastFacts MSN – FastFacts@jhu.edu

6 Slide 6 How To View Full Screen

7 Slide 7 How to Place a Dell Order in SAP

8 Slide 8 Agenda Creating a Dell order without an E-Quote Creating a Dell order from an E-Quote Creating an E-Quote On the Hopkins Select eMarketplace On the Dell Premier website Questions

9 Slide 9 Creating a Dell Shopping Cart After logging in, click the Go Shopping tab. Click Go Shopping from the submenu.

10 Slide 10 Click the Create Shopping Cart button to open a new cart. Creating a Dell Shopping Cart

11 Slide 11 Rename your shopping cart. Set your default values (budget number, GL, product category). Click the Add Items button to access the HopkinsSelect eMarketplace. LAPTOP FOR BOB Creating a Dell Shopping Cart

12 Slide 12 Click on the Dell icon Creating a Dell Shopping Cart

13 Slide 13 Search for your product, either by: JH recommendations on the front page, browse the product categories, or keyword search. Mouse Creating a Dell Shopping Cart

14 Slide 14 When you find the item you want to purchase, click the Add to Cart button. Creating a Dell Shopping Cart

15 Slide 15 To add more items to your cart, click Continue Shopping. To create an E-Quote, click Save as E-Quote. To finish your order and proceed to checkout, click Create Order Requisition. Creating a Dell Shopping Cart

16 Slide 16 Specify preferred shopping method. Default is 3-5 Day Delivery. Specify trade compliance. Click the Continue button. Creating a Dell Shopping Cart

17 Slide 17 Click the Submit Order Requisition button to proceed to checkout. Creating a Dell Shopping Cart

18 Slide 18 Click the Transfer Items to SAP Cart button to exit the HopkinsSelect eMarketplace and return to SAP shopping cart. Creating a Dell Shopping Cart

19 Slide 19 Creating a Dell Shopping Cart Click on the Check button to confirm that your cart has no errors. Click on the Order button to finish.

20 Slide 20 Dell E-Quotes E-Quotes allow users to prepare an order and save it for later purchase or for review by someone else. E-Quotes can be accessed by the individual who saved it, or by any Shopping Cart user. E-Quotes are saved for 60 days.

21 Slide 21 Do this when: Someone else selected what they want to purchase and you are ordering on their behalf. (example: a co-worker knows which computer they want, but they dont have SAP access) Someone else is making a recommendation for you. (example: your LAN admin is suggesting which computer is appropriate for a co-worker, faculty member, or your needs) Creating a Cart from an E-Quote

22 Slide 22 Create a new shopping cart in SAP. Select the Dell site from the HopkinsSelect eMarketplace. Click the E-Quotes icon from the main page. Creating a Cart from an E-Quote

23 Slide 23 Enter the email address of the person who created the E-Quote. Click the Retrieve E-Quote button. Creating a Cart from an E-Quote

24 Slide 24 Look for your name in the Requested By column. Click the E-quote number or the button to retrieve the E-quote. Creating a Cart from an E-Quote

25 Slide 25 Review order. Remove items or change quantities if needed. Click Create Order Requisition to proceed to checkout. E-Quote summary details Items in order Creating a Cart from an E-Quote

26 Slide 26 Creating an E-Quote Create an E-Quote if: You dont have the Shopping Cart role. Youre making a recommendation for someone else (i.e. LAN admin). You want to save your Dell cart to order on a later date. How to Create an E-Quote: If you do have the Shopping Cart role: create a new shopping cart in SAP and continue to the HopkinsSelect eMarketplace. If you do not have the Shopping Cart role: use the Dell Premier website, www.Premier.Dell.com. A user account is required.www.Premier.Dell.com

27 Slide 27 Creating an E-Quote in the SAP eMarketplace You are a Shopping Cart Requisitioner

28 Slide 28 Create a new Shopping Cart. Add items to cart as usual. Click Save as E-quote on the My Cart summary screen when order is complete. Creating an E-Quote in SAP

29 Slide 29 Fill in all required fields as indicated by the * symbol. Click on the Continue button. Creating an E-Quote in SAP

30 Slide 30 Creating an E-Quote in SAP Your E-Quote is now saved for 60 days. Youll soon receive an email from Dell with details about your E-Quote.

31 Slide 31 Creating an E-Quote from the Dell Premier Website Go to the Dell Premier website www.Premier.Dell.com.www.Premier.Dell.com Log in. If you do not have a Dell Premier user profile, go to http://ssc.jhmi.edu/supplychain/secure/contract_list.html#computers and log in with your JHED ID and Password to create an account. http://ssc.jhmi.edu/supplychain/secure/contract_list.html#computers Select the items you want to order. Save cart as E-Quote. Email the E-Quote to the person who will be creating the Shopping Cart in SAP. Instructions: http://ssc.jhmi.edu/supplychain/guides/dell_premier_buyers_guide.pdf http://ssc.jhmi.edu/supplychain/guides/dell_premier_buyers_guide.pdf

32 Slide 32 Creating an E-Quote from the Dell Premier Website

33 Slide 33 Conclusion Today we covered… Creating a Dell order without an E-Quote Creating a Dell order from an E-Quote Creating an E-Quote On the Hopkins Select eMarketplace On the Dell Premier website

34 Slide 34 Were going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. Well be answering questions in the order that we receive them. Well also be answering the questions that were emailed to us during the presentation. If theres a question that we cant answer, well do some research after this session, and then email the answer to all participants. Q&A

35 Slide 35 Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please email us at: fastfacts@jhu.edu

36 Slide 36 Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/ http://connect.johnshopkins.edu/fastfactssurvey/ Thanks again!

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