1. Our Lady of the Rosary College Elite Association
2009
Extraordinary General Meeting
11th November 2009
Rm. 510, OLR 1

2. Date: 11th November 2009
Time: 1:25 p.m. – 1:55 p.m.
Place: Room 510, OLR
Presence: 60 Student Members who were currently studying in F. 6, OLR; Yvonne Lui, Anthony Lai

3. In this EGM:
The minutes of last AGM (2008) were passed*.
The financial report of last year was passed.
All the proposed constitutional changes were passed.
All the members of the new executive committee were elected.
Jessica Chan, the newly elected Chairlady, was elected as the representative to the School Management Board.

4. Agenda of the EGM To receive and adopt the minutes of the last AGM
2009 Work Review
2009 Financial Statement
Proposal for Constitution Changes
"Hundred Dollars" Programme
New Committee Election
To elect a Full Member of the Association to take office in the School Management Board of OLR
Questions

5. Adopt Minutes of last AGM
Date: 25 October 2008
Venue: Our Lady Of the Rosary College
PRESENCE
Advisors: Mr Chan Wing Sun & Ms Vivian Low
Committees: Jessica Chan , Angela Kwok, Peggy Ho, Eunice Siu & Carly Tse
Others: Alumni and Teachers
MINUTES
1) IT WAS RESOLVED that the 2007 financial was prepared and approved.
2) IT WAS RESOLVED that the mentorship program was launched in December.
3) IT WAS RESOLVED that the scholarship program was under preparation and will be
announced once it’s finalized.
4) IT WAS RESOLVED that the next AGM will be scheduled in October 2009

6. 2009 Work Review
Mentorship Program : A total of 30 mentees and 15 mentors to offer a close alumni and students bonding; and guide their development.
Elderly home visit with current OLR students
Sponsorship for F.5 graduation dinner “Giffarrine” make up products
Participation in I-day, Singing contest, PTA ; members recruitment, bimonthly newsletter, Alumni souvenir, website maintenance 6

7. Revamp of Elite Web Site www.olr.edu.hk/~alumni

9. OLR Alumni Groups on Facebook

10. Income Statement from 1 October 2008 to 30 September 2009
Membership Fee
15,120.00
Donations
3,900.00
Interest
76.24
19,096.24

11. Income Statement from 1 October 2009 to 30 September 2009
Expenses
AGM 2008
867.20
Mentorship
639.20
Stationery
97.00
Miscellaneous
730.50
2,333.90
Total Gain of the year
16,762.34

12. Balance Sheet as of 30 Sep 09 Assets Cash at Bank 81,703.92
Cash on hand
1,227.30
OLR Dolls Receivable
8,800.00
Total Assets
Liabilities & Equity
Liabilities
Accounts Payable
1,299.00
Total Liabilities
Equity
Gain for the year
16,762.34
Accumulated Profit
73,669.88
Total Equity
90,432.22
Total Liabilities & Equity
91,731.22

13. Constitution Changes
Ten Percent of the voting members of the association shall form a quorum for an Extraordinary General Meeting….

14. Constitution Changes (1)
Article IV Membership
Delete – 1) Life Member and
2) Heritage Member
Keep existing –
1. Full Member - A Full Member is a former student who has registered as the Association’s full member.
2. Honorary Member – The Executive Committee may appoint any person or persons to the Honorary Members of the Association who shall be entitled to attend and advise the meetings of the Association buy they shall not have the power to vote thereat. 14

15. Constitution Changes (2)
Delete Article V Subscription
1. Subscription will be decided by the Executive Committee of the Association.
2. The subscription period of members would start from the first day of a year and end on the last day of the same years. Members who choose to renew their memberships at the Annual General Meeting (“AGM”) would enjoy their membership benefits in the year immediately follows (counting from the first of January).
3. In no circumstances should subscription paid be refundable. 15

16. Constitution Changes (3)
Article V Rights of the Members
Changes –
1. All Full Members instead of Life Members, Heritage Members shall be have the right to vote at the General Meetings of the Association.
2. All Full Members instead of Life Members, Heritage Members shall have the right to nominate and to be nominated for election of Executive Committee. 16

17. Constitution Changes (4)
Article VI Management
Changes –
1. Executive Committee shall be of not less than 5 instead of 7 and not more than 15 instead of 12.
2. The Executive Committee shall elect amongst its members: one President, One Internal Vice-President, one External Vice President, one Secretary, and on Treasurer. 17

18. Constitution Changes (4)
Article VI Management (cont.)
Changes -
3. In the event of the President vacating office, the Internal Vice- President will automatically take her place to be President for the residue of the terms of office. In the event of both the President and the Internal Vice-President vacating this office, the External Vice-President will automatically take her place to be the President for the residue of the terms of office.
4. Every two years during the AGM, the Full Members of the Association would elect a Full Member of the Association to take office in the School Management Board of OLR. The term of office for this person would be two years.

19. Constitution Changes (5)
Article VII Annual General Meeting
Changes-
1. Written notices and agenda shall be sent to all members at least 14 days instead of 21 days prior to the meeting.
2. 30 instead of 10% Full Members of the Association shall form a quorum. 19

20. Constitution Changes (6)
Article VIII Election of Executive Committee Members
Changes -
1. Full Members instead of Life Members, Heritage Members and Student Members are eligible for one vote each at the AGM. 20

21. Constitution Changes (7)
Article VIII Extraordinary General Meeting
Changes -
1. If necessary, an Extraordinary General Meeting may be held at any time upon receipt of a request of the Executive Committee or a requisition in writing signed by not less than 30 instead of 10% voting members specifying the object of the proposed meeting.
2. 30 instead of 10% voting members of the Association shall form a quorum from the EGM 21

22. "Hundred Dollars" Program
Mission:
Raise fund for Elite Asso’s recurrent expenses
Fund activities organized by Elite Asso. for alumni
Support joint programs with OLR
Provide Scholarships to current OLR students
How to support us?
Simply donate HK$100 to us every year
Tell everyone you know from OLR about this program
Payment Method - Transfer via HSBC A/C or by Cheque 22

23.
COMMITTEE MEMBERS 23

24. 2009-2011 New Committee Chairlady - Jessica Chan
Graduated from F.7 in 1999
B.D.S (HK) PDip G.D.S (HK)
Currently running a private
dental clinic 24

25. 2009-2011 New Committee Internal Vice Chairlady - Carly Tse
Graduated from F. 5A in 1990
Degree in Business Administration
Working as office management in private equity industry 25

26. 2009-2011 New Committee External Vice Chairlady - Agatha Wong
Graduated from F.7 in 1995
Bachelor of Soc Sc and Master of Clinical Psychology
Currently working as
clinical psychologist
in a public hospital 26

27. 2009-2011 New Committee Treasurer - Yvonne Lui
Graduated from F.5D in 1987
Degree in Business Administration
Currently taking a career sabbatical
Vice-Chair in EXCO of
St Francis of Assisi Church
(Shek Kip Mei)
Last career as Business
Development in
Investment Banking
& Markets field 27

28. 2009-2011 New Committee Secretary – Priscilla Lee
Graduated from F.5A in 1990
Bachelor of Arts (HKU) & LLB (UK)
Currently a corporate finance lawyer 28

29. 2009-2011 New Committee Committee Member – Josephine Ng
Graduated from F. 5D in 1984
MBBS from HKU in 1991
Currently working as
clinical oncologist
in a public hospital 29

30. 2009-2011 New Committee Committee Member - Charlotte To
Graduated from 7A in 1995
BA in TESL; MA in Language Studies
With over eight years of editorial
experience in publishing field
Currently working as
Executive Officer at CUHK 30

31. 2009-2011 New Committee Committee Member - Peggy Ho
Graduated from F. 5B in 1990
Hong Kong Academy for Performing Arts Graduate 1993 and Master Degree of Christian Studies
(Major in Christian Communication)
Working in Media for over 17 yrs 31

32. 2009-2011 New Committee Committee Member – Amanda Mak
Graduated from F7 in 1995
PhD in Psychology
Currently working as clinical psychologist in public hospitals
Married and mother-to-be 32

33. 2009-2011 New Committee Committee Member - Wendy Lai
Graduated from 5D in 1984
Degrees in Business Administration, Comparative Asian Studies
Currently working as Education Program Manager at CUHK
Married with three sons 33

34. 2009-2011 New Committee Committee Member - Libera Cheng
Graduated from F.7 in 1993
Bachelor of Social Science (Economics)
Master of Arts (Social Service Management)
Previously worked as Police
Inspector, currently works
as Administrative Officer in
the HKSARG. 34

35. 2009-2011 New Committee Committee Member - Stella Chan
Graduated from 5D in 1990
Degree in Public Administration
Working in Telecom for over 12 yrs
Married with one son 35

36. Teacher Advisor Mr Anthony Lai First came to OLR in 1981
Degrees in Psychology, English Literature
Currently teaching Psychology and Liberal Studies
Other duties: Vice-principal, life-wide learning
Hobbies: Reading,
Writing & Talking
Married with three sons 36

37. Teacher Advisor Miss Vivian Low Degrees in Art Education
Currently teaching Visual Arts
Other duties :
Art Panel head, Advisor of the School Magazines & Art Club, Members of the
Discipline Committee 37

38. Questions 38

39. Thank You 39