1. Summer Food Service Program
Training 2015

2. Training Landscape Purpose of the Program Site Eligibility
Site Supervisor's Responsibilities
Types of Meals Served (menus provided)
Meal Adjustments
Record Keeping Requirements
Delivery Schedule
Seconds, Leftovers, and Spoiled Meals
Storing Meals
Who to contact about Problems
Corrective Action
Civil Rights

3. Purpose of the Program
The intent of the SFSP is to bridge the gap in nutrition during the summer months by serving nutritious meals to children 18 years and younger while school is not in session.

4. Site Eligibility
Site = actual location where meals are served and children eat in a supervised setting.
Eligible Sites = those that serve children in low-income areas
Documentation required
Three common types of sites:
Open Site-first come, first serve; most common
Restricted Open Site-space, security, safety, control
Closed Enrolled Site-IE forms, area eligibility

5. Participant Eligibility
Children age 18 years and under
A person 19 years of age and over who has a mental or physical disability AND who participates in a school program

6. Site Supervisor Responsibilities
Serve Meals
Clean up after meals
Ensure safety of food, and comply with all local health and safety standards
Receive and account for delivered meals
Ensure that children eat ALL meals onsite
Plan and organize daily activities
Implement alternate food service arrangements during inclement weather
Take accurate meal counts at point of service
Maintain proper food temperatures, refrigerator and freezer temps.
- Hot foods – 140° or above, not to exceed 180°
- Cold foods – 40° or below (chilled items should never reach freezing point)
- Refrigeration – 40° Freezer - 0°
Each Site must at all times have a staff member present during service that has received training (current year) on all Summer Meals operating procedures.

7. Field Trips Fieldtrips are okay! Complete Field Trip form
Sponsor must know about field trips
Elder Care Services
DACS

8. Site Visits
Pre-Operational: New and sites with prior year deficiencies; proper facility for # of children being served
Site Visits: New sites visited within first week of service
Site Review: monitor present before, during, and after meal service; once within 4 weeks
Corrective Action

9. Delivery Slips What meals are you signing for? Check quantity
Ensure meals meet pattern requirement
Note any errors/differences on the delivery slip
Maintain signed detailed delivery slip
Ensure that the driver, puts time, date and signature on the delivery ticket

10. Meal Adjustments Report meal adjustments daily by 1:00 PM
All meal adjustments will be reported to ECS
Food Complaint Form

11. Meal Service Requirements
Meal MUST be eaten on-site
Exception: Fruit/Vegetable/Grain Waiver-One item may be taken off-site
All children must receive one meal before any child is served a complete second meal
Adhere to local health and sanitation regulations
Serve meals during approved time

12. Point of Service
Only complete meals served to eligible children can be claimed for reimbursement
Meals must be counted at point of service, i.e., meals counted as they are served
Ensure complete meal being served

13. Seconds, Leftovers, and Spoiled Meals
Objective: serve one meal per child at each service.
Limited number of second meals served as a unit
Sharing table
Complete meals and nonperishable components can be stored for subsequent service
All recycled food must be stored in accordance with local health codes and documented
Leftovers to be served the following meal service

14. Record Keeping Requirements
Daily Meal Count and Delivery Slip (daily)
Delivery Receipt (daily)
Site Supervisor’s Record of Meals Served (monthly)
Submit by the 2nd of the following month

15. Official Visitors Most are unannounced
Required to carry identification
Report results of all official visits and reviews to your sponsor
Local health department visitors
State agency and Federal staff
Officials will note any problems observed
If you receive a violation notice from a monitor OR health department representative, take immediate steps to correct the violation and inform your sponsor.

16. Problems? Telephone # 850-562-3033 Shannon Piotrowski
Director of Programs and Agency Relations
Ext. 214
Kareemah Thomas
Agency Relations Coordinator/Human Resources Manager
Ext. 215
Telephone #

17. QA

18. Civil Rights
Display the “And Justice for All” poster in clear view for all children, parents and personnel to view (preferably where meals are served or eaten)
Protected Classes
Race
Color
Sex
Age
National Origin
Disability

19. Civil Rights Ensure meals are served to
all attending children regardless
to their protected classes (race,
color, national origin, sex, age,
or disability).

20. Civil Rights Complaints need to include:
Contact information of the person initiating the complaint.
Sponsor & site information.
Nature of incident or action that led the complainant to feel discrimination was a factor including the basis (race, color, national origin, sex, age, or disability) and dates of the alleged discrimination.
If witness is available, record their name, title, and business address.

21. Civil Rights
“The U.S Department of Agriculture (USDA) prohibits discrimination against its customers,
employees, and applicants for employment on the bases of race, color, national origin, age,
disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital
status, familial or parental status, sexual orientation, of if all or part of an individual’s income is
derived from any public assistance program, or protected genetic information in employment or
in any program or activity conducted or funded by the Department. (Not all prohibited bases will
apply to all programs and/or employment activities.)
If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program
Discrimination Complaint Form, found online at ,
or at any USDA office, or call (866) to request a form. You may also write a letter
containing all of the information requested in the form. Send your completed complaint form or
letter to us by mail at U.S Department of Agriculture, Director, Office of Adjudication, 1400
Independence Avenue, S.W., Washington, D.C , by fax (202) or at
Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through
the Federal Relay Service at (800) ; or (800) (in Spanish).
USDA is an equal opportunity provider and employer.”

22. Civil Rights
Questions????