1. Universal Employee Definition Project User Manual click here to start…

2. Universal Employee Definition project - user manual 2 How do I use this manual? Answer questions by simply pointing and clicking your mouse. You will be directed to the appropriate job codes and titles based upon your responses to the following questions (click on the underlined words). Questions about which job title to use? Contact your school representative.Contact your school representative Don’t see the title you need? Contact Cheryl Avera or Missy Schultz in WFMO.Contact Cheryl Avera or Missy Schultz in WFMO Click on the arrow to return to the previous slide. continue…

3. Universal Employee Definition project - user manual 3 Please select the best answer: Administrator Employee functions as a university officer; or manages and directs schools, colleges, or campus operations; or is employed in a specialized function (librarian, veterinarian, etc.) Staff Employee functions in an administrative or support capacity Faculty Employee holds a faculty appointment and is engaged in scholarly pursuits (i.e., education, research, or clinical practice) Postdoctoral Fellow Employee has earned a terminal degree and holds a postdoctoral appointment Q. Which general category best describes the employee’s primary duties?

4. Universal Employee Definition project - user manual 4 The following postdoctoral fellow titles are currently available: continue… Job Title Is actual salary less than $23,660? Job CodePG Postdoctoral Fellow Yes 350000 (nonexempt) None assigned No 430000 (exempt) Postdoctoral Research Associate Yes350001 (nonexempt) No 430001 (exempt) Postdoctoral Researcher Yes350002 (nonexempt) No 430002 (exempt) Postdoctoral Teaching Fellow Yes 350003 (nonexempt) No 430003 (exempt)

5. Universal Employee Definition project - user manual 5 The following administrator titles are currently available: List of all current ‘1-series’ job codes and titles will appear (see Excel attachment) continue…

6. Universal Employee Definition project - user manual 6 Staff YesNo Q. Will this be a new position, or has the existing position’s job description changed substantially?

7. Universal Employee Definition project - user manual 7 Staff ExemptNonexempt Q. Is the position classified as exempt or nonexempt?

8. Universal Employee Definition project - user manual 8 The following nonexempt staff titles are currently available: List of all current ‘3-series’ job codes and titles will appear (see Excel attachment) continue…

9. Universal Employee Definition project - user manual 9 The following exempt staff titles are currently available: List of all current ‘4-series’ job codes and titles will appear (see Excel attachment) continue…

10. Universal Employee Definition project - user manual 10 Faculty YesNo Q. Will this employee’s primary appointment and/or position be compensated by Tulane University for services rendered?

11. Universal Employee Definition project - user manual 11 The following uncompensated faculty titles are currently available: List of all current job codes and titles will appear (see Excel attachment) continue…

12. Universal Employee Definition project - user manual 12 Compensated faculty YesNo Q. Will the employee be eligible for tenure?

13. Universal Employee Definition project - user manual 13 Tenured faculty YesNo (tenure track) Q. Will the employee be considered tenured probationary?

14. Universal Employee Definition project - user manual 14 Tenured probationary List of all current job codes and titles will appear (see Excel attachment) continue…

15. Universal Employee Definition project - user manual 15 Tenure track List of all current job codes and titles will appear (see Excel attachment) continue…

16. Universal Employee Definition project - user manual 16 Non-tenured faculty * Percentage of time spent working 100% (full-time) 50% to 99% 49% or below Q. What is the employee’s FTE*?

17. Universal Employee Definition project - user manual 17 100% FTE – non-tenured faculty YesNo Q. Will the employee work for seven months or longer in an academic year?

18. Universal Employee Definition project - user manual 18 100% FTE – non-tenured faculty/7+ months List of all current job codes and titles will appear (see Excel attachment) continue…

19. Universal Employee Definition project - user manual 19 100% FTE – non-tenured faculty/<7 months List of all current job codes and titles will appear (see Excel attachment) continue…

20. Universal Employee Definition project - user manual 20 50-99% FTE – non-tenured faculty 1 yearUp to 3 years Q. What is the length of the appointment?

21. Universal Employee Definition project - user manual 21 50-99% FTE – non-tenured faculty/1 year List of all current job codes and titles will appear (see Excel attachment) continue…

22. Universal Employee Definition project - user manual 22 50-99% FTE – non-tenured faculty/up to 3 years List of all current job codes and titles will appear (see Excel attachment) continue…

23. Universal Employee Definition project - user manual 23 49% or below FTE – non-tenured faculty 1 yearUp to 3 years Q. What is the length of the appointment?

24. Universal Employee Definition project - user manual 24 49% or below FTE – non-tenured faculty/1 year List of all current job codes and titles will appear (see Excel attachment) continue…

25. Universal Employee Definition project - user manual 25 49% or below FTE – non-tenured faculty/up to 3 years List of all current job codes and titles will appear (see Excel attachment) continue…

26. Universal Employee Definition project - user manual 26 Did you find the job title you were looking for? YesNo If you have worked through this manual and still can not find the job title you are looking for, click here.click here

27. Universal Employee Definition project - user manual 27 Success! Thank you for using this manual.

28. Universal Employee Definition project - user manual 28 School Representatives If you have questions about which appropriate job title you should use, contact the following individuals: If you are located…Contact… On the Uptown campus Ann Salzer, (504) 314-2816 In the School of Public Health and Tropical Medicine Susan Barrera, (504) 988-4285 In the School of Medicine or Primate Center Betty Burton, (504) 988-6191 return to instructions…

29. Universal Employee Definition project - user manual 29 WFMO Representatives If you don’t see the job title you are looking for, and you have already contacted your school representative, or If you are trying to establish a new staff position: Contact: Cheryl Avera 247-1715 Missy Schultz247-1726 return to instructions…