1. [KBrown - 06/03]1 Spreadsheet concepts not a word processor, not just a single text-based workspace workspace composed of rows and columns Cell = intersection of a row and column Cell can contain: –Constants ( values do not change unless you edit them) Text (labels) Number (numeric values) Date/time –Formulas (values change if you change the contents of reference) calculated result based on reference to one or more cells

2. [KBrown - 06/03]2 Concepts (con’t) Excel worksheet: single page workspace –rows 1 thru 65,536 (2 16 = 17 bits) [9 bit x 17 bit addr] –columns A thru Z, AA..AZ, thru IA..IV (256=2 8 ) Excel workbook: –file containing one or more worksheets References: (used in formulas) –Relative address (A1, J23) adjusts to changes –Absolute reference ($A$1, $J23) is static addr

3. [KBrown - 06/03]3 Terms to know: worksheet vs workbook Excel’s workspace (window) includes: -title bar -menu bar -toolbar(s): standard, formatting, chart, etc… -name box -formula bar -worksheet window: -frame, cells, tabs, scroll bars -status bar

4. [KBrown - 06/03]4 Terms, etc… (cont): cell cell address = –column letter, row number current (or active) cell sheet tab navigation: –Ctrl + Home = makes A1 the current cell –End,  = lower right corner of worksheet (IV65536) –End,  = last row in worksheet (row 65536) –F5 (GoTo) = type in cell address –Esc = to quit current operation without changing values

5. [KBrown - 06/03]5 Concepts to know… Entering/ displaying/ modifying data – –display cell vs. formula bar value –columns or rows (height, width, auto-fit, hide, unhide) –adding/deleting rows/columns/worksheets –selecting rows/columns/cells select or drag with mouse shift+ for range vs. ctrl+ for non-contiguous cells notice status bar and name box during selection process –shortcut keys: ctrl + [cut=x / copy=c / paste=v] –AutoFill – use fill handle to complete a series tools\options…\custom lists – to add new lists

6. [KBrown - 06/03]6 Concepts (con’t)… Format data – (by cell, row, column, selection) –“Format\Cells…” Number – –general, currency/accounting, date/time, text, custom… –decimal places, profit (loss), color, special formats Alignment – align, wrap, merge, shrink Font – (same as other GUI apps) Border – apply styles by cell or selection Patterns – cell color, shading, patterns Protection – lock or hide selection (must protect sheet to implement) –labels (text) wrap text to fit in narrow column merge adjacent cells to span several columns

7. [KBrown - 06/03]7 Concepts (con’t)… –Format groups of cells…to enhance the look Add borders to enhance data areas Add color, bold, italics, etc… Add useful titles Use font variations Text: –merge cells to group columns with a heading Numbers: –align numbers to right –use special number formats –apply different format to subtotals/totals Insert page breaks

8. [KBrown - 06/03]8 Concepts (con’t)… Format the worksheet/workbook… –“File\PageSetup…” -- (same as Setup… in print preview) Page – allows print size adjustment of document by % Margins – set to actual value or drag to adjust on print preview Header/Footer – use automatic functions or customize Sheet – –set print area –set row and column headers to repeat on secondary pages –turn on gridlines, etc… –direction of overflow pages –“File\Print Preview” Zoom Setup… Page break preview

9. [KBrown - 06/03]9 Formula Concepts -- Formula… =function(cells or cell range) –all formulas begin with “=“ equal sign –built-in “functions” (predefined formulas in excel) financial, statistical, date/time, text, etc… contain relative and or absolute references to cells –(F4 to switch through relative/absolute references) four types or operators: –Arithmetic ( ) ^ * / + - order of precedence –Reference – indicates a selection or range of cells… (comma, colon) »=SUM(B4:F4) =SUM(B4,M6) –Comparison – tests relationship between two items… = »IF (C3<D6, “Yes”, “No”) –Concatenation – joins text entries into one… & (ampersand) »=C4&C3

10. [KBrown - 06/03]10 Formula Concepts (con’t) -- 3 ways to enter formulas – –Type an equation into a cell when equations are simple –Type-and-point in cell when cells are easily visible –Formula wizard when formula is complex or unfamiliar Copy formulas with Ctrl+c ; paste with Ctrl+v –Or use fill tool (AutoFill) to replicate across cells Displaying formulas instead of results – –“tools\options\view”…. check windows-options\formulas

11. [KBrown - 06/03]11 ** Homework assignment ** due June 30 th to review in class Read your e-mail on osprey Excel2000 Essentials, –Project 5, Challenge Exercise (page 132-134) Challenge exercise # 1-4 –Project 6, Challenge Exercise (page 161-162) Challenge exercise # 1-4 –The files you need are XL1-0505.xls and XL1-0603.xls