1. State Presentation Multi-State Geospatial Partnership Kick-off Meeting Salt Lake City, Utah January 23, 2008

2.  Better Understanding of Geospatial Content  Better Understanding of Archival Roles and Processes  Discover Opportunities for Collaboration and Intersections  Discuss and Learn about the Intersection of Records Retention, Preservation, Appraisal, Easy Access and Retrieval, and the continuum from fresh to preserved content  Better Understanding of Business Drivers and Cases that bring benefits  Establish a Geospatial Content (Ideal) Repository and Network  Greater Community (Geo-IT-Executive Offices) Awareness of Archival Roles 2

3.  Expectation that GIS records should be ‘identified, appraised, and hopefully, scheduled.’  Further catalyze the discussion with appropriate groups--associations, other states, local involvement, industry, other NDIIPP projects  Improvements and implementation of better practices, more organized collections for discovery and access, and stewardship of content over time  Build on recent results of NDIIPP activities, when appropriate  Metadata that works for Consumers and Archives  Meaningful input to LCs message to Congress 3

4.  Council, Legislation for GIS coordination *  Related authorities, SOS/LRMP, DENR/NC Geodetic Survey  NC OneMap, historic data and records element part of vision from 2001  Distributed Technical and Collaborative Model – 100 counties 40 cities, 30 plus state agencies, universities, regions, ngo’s *  Enterprise License Agreement - ESRI 4

7.  State Archives  State Library  Part of Cultural Resources ◦ A & L have combined resources, where/approp  Legislative Authorities ◦ GS 121(archive and records);  Historical Commission  Electronic Recording Council ◦ Standards for digital preservation document applies across all long term or permanent records - recordation of e- deeds 7

8. ◦ GS 132 (public records) ◦ More open than many states ◦ Mutual Driver for sharing information ◦ GIS Data Exception ◦ Blueprint Exception ◦ Data Sharing revelation – local2state sharing 8

9.  Local request for order to sharing - 2007  Result of locals requesting that a problem be solved  Result of state and fed access not organized resulting in contact fatigue for content providers and consumers.  Acknowledgement that local policies contribute to the problem  Ten recommendations 9

10.  1 Avoid Formal Agreements  2 Web Access  3 Secure Access  4 Free Data  5 Single Point of Contact 10

11.  6 Regional Solutions  7 Official Outlets via Trusted Source *  8 Archives and Long Term Access  9 NC OneMap Brand  10 Outreach 11

12.  Data sharing exercise leads to interest in archival tactics between communities – Access and Preservation sub-committee of GICC  Inventory Strategy ◦ NC GIS Inventory ◦ NC OneMap; Geospatial One-Stop ◦ Metadata ◦ Engage Local/State Records Unit to inventory and survey  Geo Archival Capacity ◦ Limited; Developing Partnerships ◦ Developing Work Flows ◦ Interest within Central IT Groups, study development and use of GIS statewide, study in 2004 and 2007 12

13.  Prioritization of Themes  Collection and organization, inventory, documentation – develop and implement best practices on geo and archival communities  What is at risk, Determination – Appraisal – Disposition Instructions  Awareness – Why Care (temporal hook, litigation, business continuity, etc)  Inventory 13