1. Data Base Reporting Dropout Prevention, Department of Juvenile Justice and Neglected or Delinquent

2. Program Area Contacts Dropout Prevention Programs Kimberly Davis 850/245-0551 kimberly.davis@fldoe.org Juvenile Justice Programs Karen Denbroeder and Lisa Robinson 850/245-0475 karen.denbroeder@fldoe.org lisa.robinson@fldoe.org

3. Program Area Contacts Accountability – School Grades and AYP Ed Croft (850) 245-0411 ed.croft@fldoe.org Neglected or Delinquent Melvin Herring (850) 245-0684 melvin.herring@fldoe.org

4. MIS Contacts Dropout Prevention, DJJ or N and D Linda H. Fleming 850/245-9919 linda.fleming@fldoe.org

5. Objectives Increase understanding when reporting DOP and DJJ data base formats Recognize the importance of Dropout Exit Interview Survey Discuss Performance Based Graduation Option Recognize three program areas data are captured in DOP Data format –DOP, DJJ, Neglected or Delinquent Discuss preliminary plans for DJJ data collection in the 2011-12 school year Improve data quality

6. Your support and hard work are invaluable! Thank you for your dedication to the task of database reporting. Your database work impacts students each and every day!!

7. Dropout Prevention Program Data Format - Survey 5 Report Dropout Prevention Program data (whether the district has a DOP Program or not) –Every DJJ student –Every TAP student –Every TAP PK baby Each of these students should have at least one Dropout Prevention Program Data format record

8. Changed in 2011-12 Data Element Teenage Parent Program – Birth Weight of Child - Optional –Use Types changed to Local Accountability –Optional if district wants to collect or not –Not reported to state –Consult with DOP Coordinator – many use this information

9. Data Element: Dropout Prevention/Juvenile Justice Programs Survey 3 – Federal State Indicator Status Survey 5 – Dropout Prevention Program

10. Data Element: Dropout Prevention/Juvenile Justice Programs U = Educational Alternative A = Disciplinary Programs P = Teenage Parent Programs D = Education Services in DJJ Programs Z = Not Applicable

11. Data Element: Dropout Prevention/Juvenile Justice Programs N = Non-School Institution for Neglected or Delinquent Students Defined in Title I, Parts A and D of the Elem. and Secondary Ed. Act, as amended by Public Law 107- 110. See the element Institution Number, Neglected/Delinquent for more information.

12. Data Element: Dropout Prevention/Juvenile Justice Programs R = Dropout Retrieval Programs Alternative programs serving students who have officially been designated as dropouts. E = Alternative to Expulsion Programs Programs designed for students who are subject to district school board polices for expulsion for repeated or serious offenders.

13. Accountability Data Element Dropout Prevention/Juvenile Justice Programs codes R and E Survey 3 : –Will be used to determine students who are excluded from school grades accountability model –See Florida Statute 1008.34 –For specific details about methodology and eligibility for exclusion contact Ed Croft

14. Data Elements applicable to Neglected or Delinquent: Pretest Outcome - Reading Pretest Outcome - Math Used to indicate the pretest level of the student in Reading or Math upon entry into the institution Applicable for those who reside at a non school institution for neglected or delinquent Apply code Z for students –Who were not tested –In the institution fewer than 90 consecutive calendar days –For students whom DJJ entry and exit assessment data is being submitted

15. Data Elements applicable to Neglected or Delinquent: Pretest Outcome - Reading Pretest Outcome - Math A = Student tested below grade level upon entry B = The student tested at or above grade level upon entry Z = Not applicable. –Also implied, the student was not tested –In the institution fewer than 90 consecutive calendar days –For students whom DJJ entry and exit assessment data is being submitted

16. Data Elements applicable to Neglected or Delinquent: Progress Level Reading Progress Level Math Used to indicate the progress of the student in Reading or Math as indicated by pre and post test data Applicable for those who reside at a non school institution for neglected or delinquent Apply code Z for students –Also implied, the student was not tested –In the institution fewer than 90 consecutive calendar days –For students whom DJJ entry and exit assessment data is being submitted

17. Data Elements: Progress Level Reading Progress Level Math –Apply codes C, D, E, F, G, or H –Code H = Student was not tested –Code Z = Not applicable for N/D students with less than 90 days or for DJJ who have DJJ Entry and Exit Assessment format data

18. Data Element applicable to Neglected or Delinquent: Fund Source The source of the funds used to support the program in which the student participates Only two codes apply in DOP format. CODES D = Title I, Part D (applies in DOP Format) E = Title III, Part A I = IDEA, Part B Z = None of the above (applies in DOP Format)

19. Data Element: Fund Source is in various formats NOTE: Students reported with: D should be reported on the Dropout Prevention Program Data format, E should be reported on the English Language Learners Information format, I should be reported on the Federal/State Indicator Status format, and More than one code should be reported for a student, if applicable, each on the designated format.

20. Data Element: Term Only 2 codes apply in DOP Program Data Format 3 = regular school year S = summer (intersession) Submit a separate record for each term in which the student participates.

21. Multiple Records are reported in the Dropout Prevention Program Data Format – Survey 5 Generate a unique record for: each DOP, DJJ and/or N/D program at each school, for each term, in which the student participated.

22. Dropout Exit Interview Dropout Prevention: Primary Reason for Dropping Out Dropout Prevention: Secondary Reason for Dropping Out –Primary and Secondary reasons provided by the student for dropping out of school –Student End of Year Status Format (Svy 5) –Only one response per element applies

23. Dropout Exit Interview Dropout Prevention: Possible Influences –Responses of students who dropped out of school to the survey questions, “What would have improved your chances of staying in school?” –Multiple responses may apply –Student End of Year Status Format (Svy 5)

24. Dropout Prevention: Possible Influences 10 positions in format with yes (applicable code) or no (Z code) response –Dropout Prevention: Possible Influences – Code A –Dropout Prevention: Possible Influences – Code B –Dropout Prevention: Possible Influences – Code C –Dropout Prevention: Possible Influences – Code D –Dropout Prevention: Possible Influences – Code E –Dropout Prevention: Possible Influences – Code F –Dropout Prevention: Possible Influences – Code G –Dropout Prevention: Possible Influences – Code H –Dropout Prevention: Possible Influences – Code I –Dropout Prevention: Possible Influences – Code J

25. Dropout Exit Interview Dropout Prevention: Actions Taken –Responses of students who dropped out of school about the actions taken by school personnel to keep the student enrolled in school –Multiple responses may apply –Student End of Year Status Format (Svy 5)

26. Dropout Prevention: Actions Taken 15 positions in format with yes (applicable code) or no (Z code) response –Dropout Prevention: Possible Influences – Code A –Dropout Prevention: Possible Influences – Code B –Dropout Prevention: Possible Influences – Code C –Dropout Prevention: Possible Influences – Code D –Dropout Prevention: Possible Influences – Code E –Dropout Prevention: Possible Influences – Code F –Dropout Prevention: Possible Influences – Code G –Dropout Prevention: Possible Influences – Code H –Dropout Prevention: Possible Influences – Code I –Dropout Prevention: Possible Influences – Code J –Dropout Prevention: Possible Influences – Code K –Dropout Prevention: Possible Influences – Code L –Dropout Prevention: Possible Influences – Code M –Dropout Prevention: Possible influences – Code N –Dropout Prevention: Possible Influences – Code O

27. Performance-Based Exit Option and State of Florida High School Performance-Based Diploma

28. 28 The Performance-Based Exit Option (formerly GED Exit Option) – What is it? An alternative route to graduation for students who are at risk of not graduating on time with their kindergarten cohort due to: –credit deficiency –low grade point average –being overage for grade

29. 29 The Performance-Based Exit Option - What it is not A vehicle for the early exit of students who wish to complete high school in less than four years A program with watered-down curriculum for students who are not capable of performing high school-level work A program that is appropriate for all students at risk of failing to graduate from high school

30. 30 Performance-Based Exit Option-New Update Beginning in 2009-2010, it allows enrolled K- 12 students the opportunity to earn a State of Florida High School Performance-Based Diploma by taking courses that meet high school graduation requirements, taking and passing the FCAT and the GED Tests. This is a high school equivalency diploma per section 1003.435, Florida Statutes.

31. 31 Performance-Based Exit Option Withdrawal Codes  W10 – Any student who completed the Performance- Based Exit Option Model Program requirements, passed the GED Tests and the state approved graduation test, and was awarded a State of Florida High School Performance-Based Diploma  WGA – Any student who completed the Performance- Based Exit Option Model Program requirements, passed the GED Tests, satisfied the graduation test requirement through an alternate assessment, and was awarded a State of Florida High School Performance-Based Diploma  WGD – Any student who completed the Performance- Based Exit Option Model Program requirements and passed the GED Tests, but did not pass the state approved graduation test and was awarded a State of Florida Diploma.

32. Performance-Based Exit Option Contacts Dr. Kimberly Davis, Director Phone: 850-245-0551 E-mail: Kimberly.Davis@fldoe.orgKimberly.Davis@fldoe.org Mrs. Tameka Thomas, Operations Mgmt. Consultant Phone: 850-245-0845 E-mail: Tameka.Thomas@fldoe.orgTameka.Thomas@fldoe.org 32

33. Department of Juvenile Justice Student Entry and Exit Assessment formats Data Elements for District and School Numbers: District Number, Current Enrollment School Number, Current Enrollment District Number, Where Tested School Number, Where Tested WHY? 1) Student mobility 2) Track which schools administer tests

34. Department of Juvenile Justice Student Entry and Exit Assessment formats Test adopted for statewide use Basic Achievement Skills Inventory (BASI) Reading Mathematics Language Arts

35. Department Of Juvenile Justice students are reported in Survey 5 formats Department of Juvenile Justice Student Entry Assessment (10-11 last school year for this format) Department of Juvenile Justice Student Exit Assessment (10-11 last school year for this format) Dropout Prevention Program Data (whether the district has a DOP Program or not)

36. DJJ Students DJJ data reported in the three formats are necessary for: –Federal program reporting –State program analysis and reporting –Quality Assurance Every DJJ student should have at least one Dropout Prevention Program Data format record Almost every DJJ student should have at least one DJJ Entry and/or Exit format record

37. Department of Juvenile Justice Student Entry and Exit Assessment formats For all three subjects report the Growth Scale Value NOTE: For 2010-11 Standard Score is no longer reported and positions in format are coded with filler

38. DJJ Entry and DJJ Exit formats Test dates must be on or after July 1, 2008 If the Reading Test Score – Standard Score is greater than zero then the Reading Test Date must be greater than zero and must be on or after July 1, 2008. -record rejected- If the Mathematics Test Score - Standard Score is greater than zero then the Mathematics Test Date must be greater than zero and must be on or after July 1, 2008. -record rejected- If the Language Arts Test Score – Standard Score is greater than zero then the Language Arts Test Date must be greater than zero and must be on or after July 1, 2008. -record rejected-

39. Resources Data Base Manuals: http://www.fldoe.org/eias/dataweb/default.asp http://www.fldoe.org/eias/dataweb/default.asp Technical Assistance Paper – Identifying and Reporting Dropouts for Grades PK-12: http://www.fldoe.org/eias/dataweb/tech/dropout.pdf http://www.fldoe.org/eias/dataweb/tech/dropout.pdf

40. 2010-11 Survey 5 –Due: August 5, 2011 –Processing: August 1 - September 2, 2011 –Final Update/Amendment: February 29, 2012

41. Survey 3 2011-12 Survey Week: February 7-11, 2011 Due Date: February 25, 2011 State Processing: February 14-March 11, 2011 Final Update/Amendment Date: July 31, 2011

42. 2011-12 Survey 5 Due date: –August 3, 2012 State processing: –July 30 – August 31, 2012 Final Update/Amendment Date: February 28, 2013